IIIT Kalyani Procurement of Notebooks, Wireless Lavalier Microphone, Chalkboards, Keyboards & Mice 2026
Bid Publish Date
13-Oct-2026, 11:57 am
Bid End Date
03-Nov-2026, 2:00 pm
Location
Progress
Tender Overview
Indian Institute Of Information Technology (Department Of Higher Education) located in Nadia, West Bengal 741101 seeks procurement of a diverse set of classroom supplies, including notebooks, wireless digital Lavalier microphony microphones, Presenter devices, wall mounted green chalkboards, mechanical keyboards, mice, and printer cartridges. The contract is for the supply of goods only, with delivery to Indian Institute of Information Technology Kalyani, Webel IT Park, Near Buddha Park, Kalyani – 741235, Nadia, WB. Quantity and estimated value are not disclosed; however, the tender notes a flexible option clause enabling up to 25% quantity variation both before and during the contract at contracted rates. A functional service centre in the consignees' state is required, with establishment within 30 days if not already present. Unique aspects include the on-site delivery/installation at the Kalyani campus and the option-based delivery extension framework.
Technical Specifications & Requirements
- Scope of supply: bid price to include all cost components for the stated goods (notebooks, microphones, chalkboards, keyboards, mice, printer cartridges)
- Delivery location: Indian Institute of Information Technology Kalyani, Webel IT Park, Kalyani 741235, Nadia, WB
- Service centre requirement: bidder/OEM must have a Functional Service Centre in the state; if not, establish within 30 days of award; payment tied to documentary evidence of a functional centre
- Option clause: quantity may increase/decrease by up to 25% at contracted rates; delivery timeline adjusts proportionally with minimum 30 days
- Installation/commissioning: described as not explicitly included unless scope covers installation; actual terms indicate delivery at the named address
- Warranty/after-sales: not specified in available data; Service Centre presence is a key condition
Terms, Conditions & Eligibility
- Delivery timeline: base delivery period derived from original delivery order; extended period applies as per option clause with minimum 30 days
- Payment terms: not specified in the data; payment release timeline contingent on documentary evidence of service centre availability
- EMD/financials: not disclosed in the provided information; bidders should prepare standard financial documents and bid security as per vendor policy
- Documentation: bidders must establish a functional service centre in the consignor state; if not, provide proof of establishment within 30 days
- Scope of supply: strictly goods supply; no services beyond delivery (unless specified in terms)
- Applicability: terms apply to purchase by IIIT Kalyani; address and campus location are fixed for delivery
Key Specifications
-
Product/service names: notebooks, wireless Lavalier microphone, Presenter device, wall mounted green chalkboards, mechanical keyboard, mouse, printer cartridges
-
Quantities: not disclosed in BOQ; 7 total items listed with N/A quantities
-
Estimated value: not disclosed
-
Experience: prior supply of educational goods preferred
-
Quality/standards: no explicit standards listed in available data
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Delivery/location: to IIIT Kalyani, Nadia, WB
Terms & Conditions
-
Option clause allows ±25% quantity variation at contracted rates
-
Functional Service Centre required in the consignees' state; establishment within 30 days if absent
-
Delivery to Indian Institute of Information Technology Kalyani, Nadia, WB; payment tied to evidence of service capability
Important Clauses
Payment Terms
Payment shall be released after submission of documentary evidence of having a Functional Service Centre; no explicit milestone terms provided
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time proportional to quantity variation with a minimum 30 days
Penalties/Liquidated Damages
Not specified in data; penalties to be inferred from standard procurement terms or bid conditions
Bidder Eligibility
-
Must have or establish a Functional Service Centre in West Bengal within 30 days
-
Supply of goods only — educational materials and equipment similar to listed items
-
Compliance with option clause for up to 25% quantity variation at contracted rates
Tender Data
Bid Details
Quantity
31
Category
Note book
Bid Type
Single Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Note book , Wireless Digital Lavalier Microphone , Presenter , Wall mounted Green Chalkboards , Mechanical Keyboard , Mouse , Printer Cartridge
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Nadia
Delivery Pincodes
741235
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Madhumita Sengupta | 741235,WEBEL IT Park Campus, Opp Water Treatment Plant, Kalyani | Nadia | West Bengal | 741235 | 25 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10026175.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
Note book
Detailed Specification Uploaded
Wireless Digital Lavalier Microphone
Detailed Specification Uploaded
Presenter
Detailed Specification Uploaded
Wall mounted Green Chalkboards
Detailed Specification Uploaded
Mechanical Keyboard
Detailed Specification Uploaded
Mouse
Detailed Specification Uploaded
Printer Cartridge
Detailed Specification Uploaded
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Note book | Detailed Specification Uploaded | 25 | nos | iiitkalyaniwb_buyer | 15 | |
| 2 | Wireless Digital Lavalier Microphone | Detailed Specification Uploaded | 1 | no | iiitkalyaniwb_buyer | 15 | |
| 3 | Presenter | Detailed Specification Uploaded | 1 | no | iiitkalyaniwb_buyer | 15 | |
| 4 | Wall mounted Green Chalkboards | Detailed Specification Uploaded | 1 | no | iiitkalyaniwb_buyer | 15 | |
| 5 | Mechanical Keyboard | Detailed Specification Uploaded | 1 | no | iiitkalyaniwb_buyer | 15 | |
| 6 | Mouse | Detailed Specification Uploaded | 1 | no | iiitkalyaniwb_buyer | 15 | |
| 7 | Printer Cartridge | Detailed Specification Uploaded | 1 | set | iiitkalyaniwb_buyer | 15 |
Categories
4
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Required Documents
GST certificate
PAN card
Experience certificates (similar goods supply)
Financial statements (audited if available)
Emd/Security deposit documents (if required by policy)
Technical bid documents (product specifications, compliance statements)
OEM authorizations (if bidding on behalf of manufacturer)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for notebooks and microphones in IIIT Kalyani tender 2026 Nadia?
Bidders must submit goods supply bid with product specs for notebooks and wireless Lavalier microphones, plus a functional service centre proof in West Bengal or a plan to establish within 30 days. Include GST, PAN, experience certificates, financials, and OEM authorizations if required. Ensure compliance with the 25% quantity option clause.
What documents are required for IIIT Kalyani educational goods tender 2026?
Submit GST registration, PAN card, company financial statements, experience certificates for similar goods, EMD or bid security as per policy, technical compliance certificates, and OEM authorization letters if bidding on behalf of manufacturers. Documentation must support supply of notebooks, chalkboards, keyboards, mice, mics, and cartridges.
What delivery address is specified for IIIT Kalyani procurement?
Delivery must be to Indian Institute of Information Technology Kalyani, Webel IT Park, Near Buddha Park, Kalyani 741235, Nadia, WB. Ensure timely delivery under the original delivery order and manage any quantity variations per the option clause.
What are the quantity variation terms in IIIT Nadia tender 2026?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract at contracted rates. Additional time will be calculated as (Increase in quantity/Original quantity) × Original delivery period, with a minimum of 30 days.
Are installation services included for IIIT Kalyani goods procurement?
The scope specifies goods supply; installation/commissioning is only included if covered in scope of supply. Deliverables include delivery to the specified campus; if installation is needed, confirm with the contract and ensure service centre readiness to support onsite needs.
What is the required service capability for warranty in this tender?
A functional service centre in the state is required; if not present, establish within 30 days. Payment is contingent on documentary evidence of the service centre; on-site warranty terms are not detailed in the available data.
How to ensure compliance with the IIIT Kalyani procurement terms 2026?
Prepare a complete goods bid with itemized totals for notebooks, chalkboards, mics, keyboards, mice, and cartridges; attach service centre proof; confirm the 25% option clause; include all requested documents (GST, PAN, financials, experience) and verify delivery to Kalyani campus.
What are the exact delivery terms for the Nadia campus purchase?
Delivery terms specify base delivery to IIIT Kalyani campus; extended delivery time applies under the option clause with a minimum of 30 days. Ensure that the supplier provides evidence of service readiness and adheres to the delivery schedule from the last date of the original delivery order.