Indian Air Force Maintenance of Sports Infrastructure Equipment Belagavi Karnataka Tender 2025
Progress
RAQuantity
1
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Air Force, Department of Military Affairs, invites bids for the maintenance of sports infrastructure equipment at AOC AIRMEN TRAINING SCHOOL, Sambra, Belagavi, Karnataka. The scope centers on upkeep and related services for sports facilities, with a 25% quantity variation right during contract placement and during the currency of the contract. The delivery/installation location is Belagavi, Karnataka 591124, and bidders must be prepared for potential adjustments in delivery timelines. The opportunity is anchored by compulsory compliance with buyer terms and non-obsolete product requirements, emphasizing continuity of supply. Unique aspects include a flexible quantity clause and location-specific service delivery.
Technical Specifications & Requirements
- Product category: Maintenance services for sports infrastructure/equipment (no BOQ items provided).
- Delivery/address: AOC AIRMEN TRAINING SCHOOL, Sambra, Belagavi, Karnataka 591124.
- Warranty/obsolescence: Bidder must supply items not declared end-of-life by OEM for at least 2 years residual life.
- GST considerations: GST applicability to be checked by bidder; reimbursement as per actuals or applicable rates, whichever is lower.
- Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified).
- Experience: 3 years of regular manufacturing/supply to Central/State Govt/PSU for similar category products; copies of contracts to be submitted.
- Compliance: No obsolete products; ensure 2+ years market life; hazardous materials handling per regulations if applicable.
- Financial/standing: Bidder must not be in liquidation or similar proceedings.
Terms, Conditions & Eligibility
- EMD/financial security: Not specified in the data provided.
- Payment terms: GST reimbursement as per actuals or applicable rates; no fixed percentage stated.
- Delivery timelines: Delivery period starts from the last date of the original delivery order; option to extend delivery for up to the calculated duration with a minimum 30 days.
- Documentation for Vendor Code Creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate.
- Eligibility: 3 years govt procurement experience; OEM or reseller participation allowed; ensure non-obsolete status for offered items.
- General conditions: Bidder financial health verification; adherence to safety standards for hazardous items when applicable.
Key Specifications
-
Item scope: maintenance of sports infrastructure/equipment
-
Location: AOC AIRMEN TRAINING SCHOOL, Sambra, Belagavi 591124
-
Experience: minimum 3 years in government or PSU procurements
-
Market life: offered products must have at least 2 years residual life
-
Tax: GST applicability to be checked; reimbursement as actuals or lower rate
-
Safety: hazardous materials handling per regulatory standards when required
Terms & Conditions
-
3 years govt/PSU experience requirement with contract copies
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Non-obsolescence: products must not be end-of-life for at least 2 years
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Delivery terms allow up to 25% quantity variation at contract and during currency
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GST to be applied as per actuals or lower applicable rate
Important Clauses
Payment Terms
GST reimbursement to be at actuals or applicable lower rate; no fixed percentage specified.
Delivery Schedule
Delivery periods commence from the last date of the original delivery order; option to extend with minimum 30 days; increased quantity/deliveries at contracted rates.
Penalties/Liquidated Damages
Not specified in available data; implied adherence to supplier terms and timely delivery.
Bidder Eligibility
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Regularly manufactured and supplied similar sports infrastructure products to govt bodies for 3 years
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Non-liquidation, non-bankrupt status; undisturbed financial standing
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GSTIN and PAN valid; EFT Mandate and cancelled cheque provided
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Maintenance of Sports Infrastructure/ Eqpt
Authority Records
BID & GeM Expert Consultancy
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Documents 4
GeM-Bidding-8621274.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Experience certificates showing 3+ years of govt supply to central/state bodies
Contracts/PO copies from government projects as evidence of similar work
Declaration of non-liquidity and no bankruptcy status
OEM authorization documents (if bidding through resellers)
Reverse Auction Schedule
Start
03-Feb-2026, 11:00 am
End
04-Feb-2026, 11:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | JAY HANUMAN KRISHI SEVA KENDRA ASAD Under PMA | Make : OEM FIT Model : Maintenance of Sports Infrastructure/ Eqpt Title : Maintenance of Sports Infrastructure/ Eqpt | 12-01-2026 10:47:21 | |
| 2 | MAYUR TRADERS Under PMA | Make : OEM Model : Maintenance of Sports Infrastructure/ Eqpt Title : Maintenance of Sports Infrastructure/ Eqpt | 12-01-2026 08:49:42 | |
| 3 | S.R. ENTARPRISES Under PMA | Make : OEM Model : Maintenance of Sports Infrastructure/ Eqpt Title : Maintenance of Sports Infrastructure/ Eqpt | 12-01-2026 09:44:23 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | MAYUR TRADERS Under PMA Winner | ₹1,99,795 | Item Categories : Maintenance of Sports Infrastructure/ Eqpt |
| L2 | S.R. ENTARPRISES Under PMA | ₹2,10,000 | Item Categories : Maintenance of Sports Infrastructure/ Eqpt |
🎉 L1 Winner
MAYUR TRADERS Under PMA
Final Price: ₹1,99,795
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for IAF sports infrastructure maintenance in Belagavi Karnataka 2025
Bidders must demonstrate 3+ years of govt/PSU supply experience, provide PAN, GSTIN, and EFT Mandate documents, and confirm non-obsolescence of offered items. Prepare contracts as evidence, and ensure items meet minimum 2-year market life. Include OEM authorizations if bidding through resellers and follow delivery-extension provisions.
What documents are required for tender submission in Belagavi IAF project
Submit PAN Card copy, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Include experiences with Central/State Govt or PSU contracts, and copies of relevant procurement contracts. Provide OEM authorizations if applicable and ensure financial health declarations are included.
What are the delivery terms for the Belagavi sports maintenance tender
Delivery is from the last date of the original delivery order; option to increase quantity up to 25% at contracted rates; extended delivery time proportional to (additional quantity/original quantity) × original period, minimum 30 days.
Which standards or certifications are required for this IAF tender
Standards highlighted include non-obsolescence for at least 2 years; suppliers should ensure products are market-ready. GST handling per actuals; no explicit ISI/ISO codes stated in available data, but OEM compliance is implied via eligibility.
What is the eligibility criteria for government procurement in Belagavi
bidders must show 3 years of regular manufacturing/supply to govt/PSU entities, provide contracts as evidence, and maintain financial health with PAN and GST documentation; avoid liquidation or bankruptcy.
What are the payment and GST terms for this tender
GST reimbursement will be as per actuals or applicable rates, whichever is lower, subject to the quoted GST percentage. No fixed advance or milestone payment terms are specified in the data.
How to verify bidder compliance with non-obsolescence requirements
Provide OEM end-of-life status confirmation and 2-year residual market life proof from the OEM or authorized reseller; include product lifecycle documentation and supply continuity assurances in the technical bid.
What is the location and delivery address for installation
Delivery and installation target location is AOC AIRMEN TRAINING SCHOOL, Sambra, Belagavi, Karnataka 591124; ensure on-site readiness and coordination with IAF facilities for access and service windows.
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Documents 4
GeM-Bidding-8621274.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS