Centralized Personnel Information System Cleaning Services Tender Jammu & Kashmir 2025 - DIPR Cleaning & Disinfection Contract 1 Year ISI-Grade Compliance
Bid Publish Date
22-Nov-2025, 8:46 am
Bid End Date
02-Dec-2025, 9:00 am
EMD
₹15,000
Value
₹8,00,000
Location
Progress
Tender Overview
The Centralized Personnel Information System (cpis) under the Information and Public Relations Department, Jammu & Kashmir, invites bids for Cleaning, Sanitation and Disinfection Services at the RailHead Media Complex, Bhu Plaza, Jammu. The contract targets full-building cleaning, lawn maintenance, and related support services for an estimated value of ₹8,00,000 with an EMD of ₹15,000 and a PSD of ₹20,000. The project covers daily sweeping, mopping, dusting, waste disposal, washroom upkeep, lawn care, and periodic deep cleaning, within a one-year term, extendable by up to 3 months based on performance. The tender uses GeM e-procurement with a two-bid system; selection is primarily based on L1 price, with preference for bidders showing maximum experience.
Technical Specifications & Requirements
- Location: RailHead Media Complex, Bhu Plaza, Jammu, J&K; scope includes entire premises, corridors, lobbies, auditorium, terraces, open areas, lawns, and toilets
- Manpower: 6 sweepers required; daily cleaning including sweeping, wet mopping, dusting, garbage disposal; furniture and electronics cleaning; washroom maintenance with supplies
- Scope of Work: Lawn mowing, indoor plant care, cobweb removal; periodic towel, curtain, carpet, and mat washing; provision of electrician and plumber for maintenance; shifting of furniture as needed
- Mode & Term: E-procurement on GeM; 1-year contract with possible 3-month extension; two-bid system (Technical & Financial)
- EMD/PSD: ₹15,000 EMD; ₹20,000 PSD; payment via DD/Cheque to DIPR, J&K; delivery and performance milestones aligned to service scope
- Eligibility/Qualifications: Registration with EPF/ESI/Labour Dept; PAN and GST registration; additional criteria as per DIPR bid terms
- Selection Criteria: Lowest price (L1); in case of tie, greater experience preferred
Terms, Conditions & Eligibility
- EMD: ₹15,000 (DD/cheque to DIPR, J&K); required at bid submission
- PSD: ₹20,000 as performance security deposit
- Delivery/Timeline: 1-year contract; extendable up to 3 months based on performance and mutual consent
- Payment Terms: Detailed terms not listed; subject to DIPR norms; bid includes excess settlement option for additional charges with documentation
- Documents Required: EPF/ESI/Labour registrations; PAN; GST; experience certificates; financial statements; technical bid documents; OEM authorizations if applicable
- Bid Submission: 10 days from GeM tender upload; GeM two-bid process; Technical bid opening as per GeM
- SOW Highlights: Daily cleaning, dusting, waste disposal, washroom maintenance, lawn care, equipment shifting; periodic deep cleanings; on-site electrician/plumber coordination
Key Specifications
-
Product/Service: Cleaning, Sanitation and Disinfection Services for government office complex
-
Quantity: 6 sweepers; full-building cleaning; lawns maintenance
-
Estimated Value: ₹8,00,000; EMD ₹15,000; PSD ₹20,000
-
Delivery Location: RailHead Media Complex, Bhu Plaza, Jammu, J&K
-
Standards/Compliance: EPF/ESI/Labour registrations; PAN and GST; no explicit IS/ISO numbers specified in data
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WATER/ELECTRICAL/MAINTENANCE SUPPORT: On-site electrician and plumber to be provided
Terms & Conditions
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EMD ₹15,000 and PSD ₹20,000 required; payment as per DIPR norms
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1-year contract with possible 3-month extension based on performance
-
L1 price governs selection; tie-breaker favors maximum experience
Important Clauses
Payment Terms
Payment terms follow DIPR guidelines; excess settlement allows additional charges up to a preset percentage with mandatory supporting documents.
Delivery Schedule
Contract duration is 12 months from start date; extension up to 3 months possible upon mutual consent and performance.
Penalties/Liquidated Damages
Not explicitly detailed; penalties may apply per contract terms for non-performance; specifics to be clarified in the formal agreement.
Bidder Eligibility
-
Registration with EPF/ESI/Labour Department
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PAN and GST registration
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Experience in providing cleaning and sanitation services to large offices or government facilities
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | A.S.ENTERPRISES Under PMA | 22-11-2025 10:21:41 | |
| 2 | ADARSH ENTERPRISES Under PMA | 01-12-2025 16:00:56 | |
| 3 | AL SONS ASSOCIATES Under PMA | 29-11-2025 10:51:46 | |
| 4 | AR MANPOWER SOLUTIONS Under PMA | 01-12-2025 22:19:11 | |
| 5 | AWADH SECURITY SERVICES Under PMA | 27-11-2025 14:02:42 | |
| 6 | BSS TRADERS Under PMA | 29-11-2025 17:25:48 | |
| 7 | EJEE COMPLETE OFFICE SOLUTIONS PRIVATE LIMITED Under PMA | 24-11-2025 09:29:46 | |
| 8 | EVERESTPRO KASHMIR SERVICES PRIVATE LIMITED Under PMA | 29-11-2025 12:39:42 | |
| 9 | GLOBAL CORPORATE SERVICES Under PMA | 29-11-2025 16:16:52 | |
| 10 | GURU NANAK SECURITY Under PMA | 24-11-2025 11:13:34 | |
| 11 | IQRA SECURITY SERVICES Under PMA | 02-12-2025 08:55:40 | |
| 12 | J B SECURITY SERVICE Under PMA | 22-11-2025 17:09:12 | |
| 13 | JHELUM HUMAN RESOURCES PRIVATE LIMITED Under PMA | 01-12-2025 15:57:10 | |
| 14 | KABOO HOUSEKEEPING AND SANITATION PRIVATE LIMITED Under PMA | 24-11-2025 10:40:08 | |
| 15 | KASHMIR PROTECTIVE SECURITY SERVICES PRIVATE LIMITED Under PMA | 29-11-2025 19:46:22 | |
| 16 | LALITA ENTERPRISES Under PMA | 22-11-2025 10:46:56 | |
| 17 | Priti Enterprises Under PMA | 24-11-2025 11:17:20 | |
| 18 | REXD ALFA SECURITY SERVICES PRIVATE LIMITED Under PMA | 30-11-2025 12:27:35 | |
| 19 | SHAMEMA WELFARE SOCIETY Under PMA | 22-11-2025 15:07:02 | |
| 20 | SOFI BUILDERS (OPC) PRIVATE LIMITED Under PMA | 01-12-2025 15:50:45 | |
| 21 | UNIQUE SANITATION AND OUT SOURCING SERVICES Under PMA | 25-11-2025 16:11:10 | |
| 22 | VISION SECURITY AND ALLIED Under PMA | 25-11-2025 11:58:39 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | KABOO HOUSEKEEPING AND SANITATION PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L2 | JHELUM HUMAN RESOURCES PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L3 | REXD ALFA SECURITY SERVICES PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L3 | SOFI BUILDERS (OPC) PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L4 | VISION SECURITY AND ALLIED( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L5 | UNIQUE SANITATION AND OUT SOURCING SERVICES( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L6 | EVERESTPRO KASHMIR SERVICES PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L7 | KASHMIR PROTECTIVE SECURITY SERVICES PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L8 | GLOBAL CORPORATE SERVICES( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L9 | IQRA SECURITY SERVICES( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi | |
| L10 | SHAMEMA WELFARE SOCIETY( MSE Social Category:General ) Under PMA | Item Categories : Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Resi |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
2500
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
20
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); office building
Authority Records
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Documents 2
GeM-Bidding-8621291.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for cleaning services tender in Jammu & Kashmir DIPR 2025?
Bidders must submit both Technical and Financial bids on GeM under the two-bid system. Ensure EPF/ESI/Labour registrations, PAN, GST, and relevant experience documents. EMD ₹15,000 and PSD ₹20,000 are required; the award favors L1 with experience consideration.
What documents are required for DIPR cleaning tender in J&K 2025?
Submit GST certificate, PAN card, EPF/ESI/Labour registrations, experience certificates for similar contracts, financial statements, bid security (EMD ₹15,000) and PSD ₹20,000, technical bid and any OEM authorizations if applicable; ensure on-time GeM submission.
What are the technical scope and manpower requirements for this tender in Jammu?
Scope includes 6 sweepers for daily sweeping, wet mopping, dusting, garbage disposal, washroom maintenance, lawn mowing, indoor plant care, cobweb removal, and occasional carpet/curtain washing; on-site electrician/plumber support; Lawn maintenance included.
When is the bid submission deadline for the Jammu DIPR cleaning contract?
Bid submission closes 10 days from the date of GeM tender upload; ensure both Technical and Financial bids are complete, with EMD and PSD documents attached for timely evaluation.
What is the estimated contract value and security deposits for this tender?
Estimated contract value is ₹8,00,000 for one year; EMD is ₹15,000 and PSD is ₹20,000; deposits are payable by Demand Draft or Cheque to DIPR, J&K as specified in terms.
What are the eligibility criteria for EPF/ESI and GST in this tender?
Bidders must have valid EPF/ESI/Labour registrations, along with PAN and GST registrations; these prove statutory compliance and workforce eligibility to operate in Jammu & Kashmir government facilities.
What are the selection criteria and extension options for this DIPR tender?
Selection is primarily based on L1 price; in tie situations, the bidder with maximum relevant experience gets preference. The contract is for 1 year, extendable by up to 3 months subject to performance and mutual consent.
What is the scope of extra charges under excess settlement for this contract?
Excess settlement permits service providers to include additional charges up to a specified percentage of the item-level total value, including addons, with mandatory supporting documents during invoice creation.