BHEL Bengaluru Procurement: Wildcraft Backpack & Milton Mini Lunch Box Tender 2026
Progress
Tender Overview
Organization: Bharat Heavy Electricals Limited (BHEL), Electronics Systems Division, Bengaluru, Karnataka. Product category includes WILDCRAFT BACKPACK and MILTON MINI LUNCH BOX. Location: Bengaluru, Karnataka 560100. Scope: Pre-qualification requires OEM or Authorized dealer status; no BOQ items listed. Key differentiator includes an option to modify quantity up to 25% at contracted rates and delivery extension rules. Unique payment terms tied to CRAC date with 45/60/90 day windows depending on bidder type. A mandatory conflict of interest declaration and Udyam registration for 2026-27 terms are required. Delivery and invoicing must flow through the BHEL SUVIDHA portal with DSC for invoices above ₹5,00,000 (tax inclusive). The bidder must comply with the ATC/ATC-CLAUSES already uploaded by the buyer. This tender requires strong compliance with supplier digital submission and post-award invoicing protocols.
Technical Specifications & Requirements
- Pre-Qualification Requirement (PQR): Bidder must be OEM or Authorized dealer/distributor with authentication certificate.
- Delivery Address: BHEL Electronics Systems Division, Hosur Road, Electronic City, Bengaluru 560100.
- Payment Terms: MSME 45 days, Medium Enterprises 60 days, Non-MSME 90 days from CRAC date; submit latest Udyam registration certificate for applicable terms.
- Digital Submission: Upload invoice details on BHEL SUVIDHA portal before dispatch; digitally sign invoices above ₹5,00,000 with Class 3 DSC; hard copy allowed up to ₹5,00,000.
- Option Clause: Purchase may increase/decrease quantity by up to 25% during and after award; extended delivery periods follow a defined calculation.
- ATC/ATC Clauses: Follow buyer-uploaded terms and conflict declarations; monitor portal for updates.
Terms, Conditions & Eligibility
- EMD/ Security: Not specified in available data; vendor must adhere to standard BHEL EMD practices per ATC.
- Registration: Mandatory Udyam certificate (2026-27) for applicable payment terms.
- Delivery Timeline: Extended delivery periods possible via option clause; initial delivery schedule tied to original delivery order.
- Documentation: Submit Conflict of Interest Declaration; OEM authorization; GST/PAN and experience docs per T&C.
- Portal Compliance: All required documents must be uploaded on BHEL SUVIDHA portal prior to despatch.
- Brand/Category: Items include WILDCRAFT BACKPACK and MILTON MINI LUNCH BOX; ensure product conformity to procurement terms and seller verifications.
Key Specifications
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Product category: WILDCRAFT BACKPACK
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Product category: MILTON MINI LUNCH BOX
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Delivery through BHEL SUVIDHA portal and DSC for large invoices
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Option clause: ±25% quantity during/after award
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Delivery timelines linked to original delivery period with minimum 30 days rule
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Pre-qualification: OEM or Authorized dealer/distributor with authentication
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Payment terms depend on bidder size: 45/60/90 days from CRAC date
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Mandatory declaration of conflict of interest and upload to portal
Terms & Conditions
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OEM/authorized dealer pre-qualification and authentication
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Udyam certificate required for applicable payment terms
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BHEL SUVIDHA portal invoicing with DSC for invoices >₹5,00,000
Important Clauses
Payment Terms
MSME 45 days, Medium 60 days, Non-MSME 90 days from CRAC date; Udyam certificate required for applicability.
Delivery Schedule
Option to increase/decrease quantity up to 25% at contract; delivery time calculated if extended; minimum 30 days; original delivery period governs extension.
Penalties/Liquidated Damages
Not specified in data; subject to ATC terms and standard BHEL penalties per contract.
Bidder Eligibility
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Must be OEM or Authorized dealer/distributor with authentication certificate
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Must have valid GST registration and Udyam certificate for applicable payment terms
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Compliance with BHEL SUVIDHA portal invoicing and Class 3 DSC requirements
Tender Data
Bid Details
Quantity
2166
Category
WILDCRAFT BACKPACK
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
WILDCRAFT BACKPACK , MILTON MINI LUNCH BOX
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
2
Delivery Cities
Bengaluru Urban
Delivery Pincodes
560026
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anima Shobha Bara | 560026,BHEL-EDN, P.B.No.2606, Mysore Road | Bengaluru Urban | Karnataka | 560026 | 200 | 30 | - |
| B Kumaravelan | 560026,BHEL-EDN, P.B.No.2606, Mysore Road | Bengaluru Urban | Karnataka | 560026 | 1278 | 30 | - |
Authority Records
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Documents 11
GeM-Bidding-10014932.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
OEM authorization certificate or authorized dealer/distributor certificate
GST registration certificate
PAN card
Latest Udyam registration certificate (2026-27) for applicable payment terms
Conflict of Interest Declaration
Technical bid documents (as per ATC)
Commercial bid documents (pricing in required format)
Invoices signed with Class 3 DSC for amounts above ₹5,00,000
Invoices and related documents uploaded on BHEL SUVIDHA portal
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to participate in BHEL Bengaluru backpacks tender 2026?
Bidders must be OEM or Authorized dealer, submit authentication certificates, provide GST, PAN, and 2026-27 Udyam registration if claiming favorable payment terms; upload Conflict of Interest Declaration and ATC-compliant documents on the BHEL SUVIDHA portal prior to dispatch.
What documents are required for BHEL backpack and lunch box tender?
Required documents include OEM authorization or dealer certificate, GST registration, PAN, latest Udyam certificate for payment terms, Conflict of Interest Declaration, technical and commercial bid documents, and DSC-signed invoices above ₹5,00,000 uploaded to the SUVIDHA portal.
What are the delivery terms for quantity adjustments in this tender?
The purchaser may adjust quantity by up to 25% of bid quantity during/after award at contracted rates; delivery extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What payment terms apply to this BHEL Karnataka procurement?
Payment terms depend on bidder size: MSME 45 days, Medium 60 days, Non MSME 90 days from CRAC date; ensure 2026-27 Udyam registration is submitted to qualify terms.
Which portal handles invoicing for BHEL goods and services?
Invoices must be uploaded on the BHEL SUVIDHA portal before despatch; invoices above ₹5,00,000 require a Class 3 DSC digital signature; hard copies permitted for amounts up to ₹5,00,000.
What is the pre-qualification requirement for bidders in this tender?
Bidders must be OEM or Authorized dealer/distributor with authentication credentials; submit relevant certificates to demonstrate authorized status and ensure compliance with ATC terms.
What items are being procured in this BHEL Bengaluru tender?
Procurement targets a WILDCRAFT BACKPACK and a MILTON MINI LUNCH BOX under the Electronics Systems Division; verify product conformity to supplier terms and warranty expectations in the ATC.
How to obtain and submit the Conflict of Interest Declaration?
Download the declaration from the ATC attachment, complete with authorized signatory details, and upload it to the specified portal location along with other required bid documents.