Tamil Nadu Dairy Development Corporation Limited High End Laptop Tender Tamil Nadu 2026 – Q2 Notebook Procurement
Bid Publish Date
09-Oct-2026, 11:12 am
Bid End Date
19-Oct-2026, 3:00 pm
Location
Progress
Tender Overview
The Tamil Nadu Dairy Development Corporation Limited, under Tamil Nadu Cooperative Milk Producers Federation, seeks procurement of high end laptops/notebooks in the Q2 category. Although the BOQ shows zero items, the ATC mandates a bidder with a dedicated Tamil Nadu service centre in the bidder’s name, GST proof, and vendor-owned setup. The contract scope includes on-site warranty activation at purchaser premises and pre-installation of MS Office latest version. The opportunity is located in Tamil Nadu, with delivery terms tied to original and extended periods, and quantity variations allowed up to 25% at contracted rates. The tender emphasizes post-award service capability, local presence, and on-site warranty activation as differentiators. Responses should reflect compliance with the option clause and delivery-time calculations, ensuring readiness for a dynamic order profile over the contract period.
Technical Specifications & Requirements
- Product/Service: High End Laptop - Notebook (Q2 category) for TN Dairy Development operations
- Service Centre: Bidder-owned facility located in Tamil Nadu; proof via GST certificate and EB bill
- Warranty Activation: On-site activation at purchaser premises (no pre-dated warranty accepted)
- Software: MS Office latest version pre-installed
- Delivery: Delivery timelines governed by the option clause; base and extended delivery schedules apply
- Contractual Flexibility: Quantity may vary up to 25% during execution at contracted rates
- Clauses: Compliance with bidder option clause, adherence to delivery period calculations, and performance parameters
- No BOQ items present; ensure alignment with buyer ATC terms
Terms, Conditions & Eligibility
- EMD: Not explicitly stated in available data; verify during bid submission
- Experience/Eligibility: Functional service centre in Tamil Nadu owned by bidder; GST certificate and proof of address required
- Delivery Terms: Delivery period tied to original and extended periods per option clause; min 30 days for increased quantity
- Warranty/Support: On-site warranty activation at purchaser premises; pre-dated warranties not accepted
- Documentation: GST certificate, EB bill, proof of service centre, MS Office pre-installation details, OEM authorizations if applicable
- Warranty/Penalties: Not specified beyond activation; ensure standard hardware warranty terms from OEM
Key Specifications
-
Product: High End Laptop - Notebook (Q2 category)
-
Location requirement: Service centre in Tamil Nadu owned by bidder
-
Software: MS Office latest version pre-installed
-
Warranty: On-site activation at purchaser premises
-
Delivery: Align with option clause; 25% quantity variation allowed
Terms & Conditions
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Option clause permits +/- 25% quantity change at contracted rates
-
Bidder-owned Tamil Nadu service centre mandatory with GST/EB proof
-
Warranty activation must occur at purchaser premises
-
MS Office must be pre-installed; pre-dated warranties not accepted
-
No BOQ items listed; follow ATC terms and delivery calculations
Important Clauses
Payment Terms
ATC does not specify payment terms; bidders should expect standard government practice and confirm in bid
Delivery Schedule
Delivery commencement tied to last date of original delivery order; extended period based on increased quantity formula with minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified; verify in final purchase order and ATC; ensure caps and LD rate acceptable
Bidder Eligibility
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Bidder must own a functional service centre in Tamil Nadu
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Proof: GST certificate and EB bill attached
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Warranty activation must be conducted at purchaser premises
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MS Office pre-installed on laptops
Tender Data
Bid Details
Quantity
4
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Pudukkottai
Delivery Pincodes
622002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Girirajan Vadivel | 622002,Pudukottai District Co- operative Milk Producers Union Ltd., Kalyanaramapuram | Pudukkottai | Tamil Nadu | 622002 | 4 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10008819.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card of bidder
Proof of bidder-owned service centre in Tamil Nadu (GST + EB bill)
Vendor address proof and GST certificate
MS Office pre-installation confirmation
OEM authorisation or reseller certificate (if applicable)
Any prior similar laptop supply experience certificates
Financial statements or turnover proof (if requested in ATC)
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for high end laptop tender in Tamil Nadu 2026?
Bidders must ensure a bidder-owned service centre in Tamil Nadu with GST and EB bill proof, confirm MS Office pre-installation, and align with the option clause allowing up to 25% quantity variation. On-site warranty activation at purchaser premises is required. Prepare OEM/authorisation documents and standard financials for bid submission.
What documents are required for Tamil Nadu laptop bid 2026?
Submit GST certificate, PAN, proof of Tamil Nadu service centre (GST + EB), bidder address proof, OEM authorisation if applicable, MS Office pre-installation confirm, and prior similar supply certificates. Ensure service capability proof and warranty activation plan are included.
What are the delivery terms for the Tamil Nadu laptop tender?
Delivery follows the original delivery period, with potential extension based on the increase/decrease clause. If quantity rises, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days applied unless the original period is longer.
What is required for warranty activation in this TN laptop bid?
Warranty activation must occur at the purchaser’s premises; pre-dated warranties are not accepted. Plan for on-site service readiness, confirm coverage terms with OEM, and provide installation confirmation as part of technical bid.
Are there any software requirements for laptops in this tender?
Yes, laptops must come with MS Office (latest version) pre-installed. Include installation proof and license details in the bid, ensuring compatibility with standard Tamil Nadu Dairy Development Corporation workflows.
What is the scope of quantity variation in this laptop tender?
The purchaser may increase or decrease quantity up to 25% at contracted rates. Delivery timing adjusts accordingly, with a minimum 30-day extension when quantities rise, and the extended period starts from the last date of the extended period.
Who can participate in this laptop procurement tender in Tamil Nadu?
Bidders must possess a bidder-owned service centre in Tamil Nadu, provide GST and EB proof, and meet on-site warranty activation requirements. OEM authorisation is advisable; ensure compliance with all ATC terms and standard procurement guidelines.