Panchayats And Rural Housing Department Gujarat Scanning and Digitisation Service Tender Gandhinagar 2026
Bid Publish Date
29-Aug-2026, 1:18 pm
Bid End Date
19-Sep-2026, 2:00 pm
EMD
₹18,400
Location
Progress
Key Highlights
- • Service provider must have a local (Gujarat) office to support the consignees.
- • EMD option includes both DD and RTGS/online payment with proof uploaded.
- • 25% contract quantity/duration variation permitted at issuance and up to 25% thereafter.
- • Delivery and installation location explicitly in Gandhinagar, Gujarat.
- • Dedicated toll-free service number and formal escalation matrix required.
- • No BOQ items; technical specs derived from RFP/ATC; emphasis on compliance and certificates.
Tender Overview
The Gujarat Panchayats And Rural Housing Department invites bids for Scanning and Digitisation Service (Version 2) in Gandhinagar, Gujarat. Estimated value is not disclosed; EMD is ₹18,400. Delivery/installation location is Gujarat Gram Gruh Nirman Board, Opp. Bij Nigam, Sector 10A, Gandhinagar 382010. An office of the service provider must be located in the consignee’s state. The contract allows a 25% increase in quantity or duration at the time of contract issuance and up to 25% post-issuance with consent. RTGS/online payment options are provided for EMD submission, and a hard copy must reach the buyer within 5 days of bid end opening.
Key differentiators include mandatory service support availability, dedicated/toll-free service lines, and an escalation matrix. The scope is tied to the official ATC and RFP terms, with evaluation anchored on eligibility and prior experience per the attached documents. Vendors should prepare certificate uploads and demonstrate financial trustworthiness as per tender conditions.
Keywords to capture: tender in Gandhinagar, Gujarat procurement, scanning and digitisation service tender, Version 2 service contract, EMD submission, service provider in Gujarat, Gandhinagar delivery address.
Key Specifications
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Scanning and Digitisation Service - Version 2; A1, A2, A3, A4, A4 and legal
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EMD: ₹18,400
-
Delivery location: Gandhinagar, Gujarat
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Office requirement: service provider must have Gujarat-based office
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Support: dedicated toll-free number; escalation matrix
Terms & Conditions
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EMD of ₹18,400; online or DD submission with bid
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25% quantity/duration variation allowed; consent required for >25%
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Delivery/installation at Gandhinagar, Gujarat; service support in-state
Important Clauses
Payment Terms
EMD via DD or RTGS; scanned proof uploaded; hard copy due within 5 days of bid end/opening.
Delivery Schedule
Delivery and possible installation at Gujarat Gram Gruh Nirman Board, Gandhinagar; timeliness as per ATC/RFP.
Penalties/Liquidated Damages
Not specified in data; penalties governed by ATC/RFP terms.
Bidder Eligibility
-
Office of service provider located in Gujarat
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No liquidation, receivership, or bankruptcy status
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Submission of all required certificates per ATC/RFP
Tender Data
Bid Details
Quantity
1800088
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Scanning and Digitisation Service (Version 2) - 400; A1 , Scanning and Digitisation Service (Version 2) - 400; A2 , Scanning and Digitisation Service (Version 2) - 400; A3 , Scanning and Digitisation Service (Version 2) - 400; A4 , Scanning and Digitisation Service (Version 2) - 400; A4 and legal
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
1
Pre-Bid & Qualification
Pre-Bid Date
31-08-2026 13:00:00
Pre-Bid Venue
Committee Room, Gujarat Gram Gruh Nirman Board, Opp. Seeds Corporation, Sector-10/A, Gandhinagar, Gujarat
Delivery Details
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kapadia Hinalben Trilokkumar | 382010,Gram Housing Building, Sector-10 A, Gandhinagar, Gujarat 382010 | Gandhinagar | Gujarat | 382010 | 45500 | - | - |
Authority Records
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Documents 7
GeM-Bidding-9658404.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates and past performance
Financial statements or undertaking of financial stability
EMD document (DD or online payment proof)
Technical bid documents per ATC
OEM authorization (if applicable)
Certificate of non-bankruptcy/liquidation undertaking
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for scanning and digitisation service tender in Gandhinagar Gujarat 2026?
Bidders must submit certificates per ATC, provide EMD ₹18,400 via DD or RTGS (proof uploaded), and ensure a Gujarat-based service office. Include OEM/certifications, financials, and experience. The bid requires delivery to Gandhinagar and adherence to the 25% variation clause.
What documents are required for the Gujarat scanning tender in 2026?
Submit GST, PAN, experience certificates, financial statements, EMD proof, technical bid documents, OEM authorizations (if applicable), and a non-bankruptcy undertaking. Ensure all certificates align with ATC and RFP terms.
What are the EMD submission methods for this Gujarat procurement?
Submit EMD ₹18,400 via account payee DD payable to Gujarat Gram Gruh Nirman Board or online RTGS to Gujarat Informatics Ltd (Account 50200010918090, HDFC Bank, IFSC HDFC0000190). Upload scanned proof with bid and deliver hard copy within 5 days post bid end.
What are the delivery and installation requirements for this tender?
Delivery/installation must occur at Gujarat Gram Gruh Nirman Board, Opp. Bij Nigam, Sector 10A, Gandhinagar 382010. Service provider must maintain a Gujarat-based office and provide a toll-free support line with a formal escalation matrix.
What is the variation clause for contract quantity in this tender?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issue and post-issuance, provided the service provider consents. For lumpsum-based services, scope expansion up to 25% with consent is allowed.
Which standards or certificates are required for eligibility in this procurement?
Submit all certificates sought in the ATC/RFP; while specific standards aren’t listed in the data, ensure compliance with general procurement norms, non-bankruptcy proof, and any OEM authorizations if applicable.
What support commitments are required from bidders for this Gujarat tender?
Provide a dedicated toll-free service number and a complete escalation matrix for technical support. Demonstrate response commitments and after-sales service capabilities as part of the bid per ATC.