Indian Army Almond without Shell Tender Panjkula Haryana 2026 Conformity Standards and DFS Requirements
Indian Army
PANCHKULA, HARYANA
Posted:
25 January 2026
Closed:
2 February 2026
GEM
GEM
Hqids Department of Military Affairs Soluble Coffee Powder Refill Packs Defence Tender 2026 Q3
Bid Publish Date
03-Feb-2026, 10:21 am
Bid End Date
24-Feb-2026, 11:00 am
EMD
₹1,02,000
Location
Progress
Issue03-Feb-2026, 10:21 am
AwardPending
Quantity
4000
Bid Type
Two Packet Bid
Key Highlights
- • Conformity to governing specifications and hygiene standards for food factory products
- • 25% quantity flexibility during order and contract currency
- • Buyer-specific packaging, marking, and packing material requirements
- • Special warranty clause included in procurement terms
- • Hqids involvement under the Department of Military Affairs for defence sector
- • No BOQ items available; focus on compliance and packaging specifications
- • EMD amount: ₹102,000 to be submitted with bid
Tender Overview
Organization: Hqids, under the Department of Military Affairs, undertaking the supply of Soluble Coffee Powder (Refill Packs) – V2 for defence sector. Target category: Soluble Coffee Powder (Refill Packs) (V2) (Defence) (Q3). EMD: ₹102,000. Estimated value: not disclosed. Location: defence procurement across India; site-specific details not provided. Scope includes conformity to governing technical specs, hygiene standards for food factories, and buyer-specific requirements on packaging, marking, packing material, and special warranty. A 25% quantity variance option is applicable. Key differentiator: strict hygiene compliance and multiple buyer terms for packaging/marking. Unique aspect: alignment to Governing specification and Minimum Hygiene in Food Factories requirements.
Technical Specifications & Requirements
- Conformity to Technical Requirements/Governing Specifications
- Governing specification has been seen, read and understood
- Compliance to Standard Minimum Requirements Of Hygiene In Food Factories
- Buyer Specific Requirements: Packaging Condition, Marking, Packing material, Specific Requirement, Special Warranty
- No BOQ items available; product must meet the above conformity and packaging standards. Suppliers should prepare technical documentation proving hygiene compliance and packaging capability for refill packs suitable for defence use.
- Emphasize OEM packaging controls and product labeling that adheres to defence procurement norms.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% at contract time and during currency at contracted rates
- Delivery timeline adjusts proportionally: calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum of 30 days
- Bidders must comply with option clause and related scheduling implications
- Additional ATC/BOQ attachments exist; bidders should review uploaded ATC document
- Emphasis on compliance with hygiene standards, packaging/marking, and warranty terms as stated in buyer terms
Key Specifications
-
- Product: Soluble Coffee Powder – Refills (V2)
-
- EMD: ₹102,000
-
- Standards: Hygiene in Food Factories minimum requirements; Governing specifications acknowledged
-
- Packaging: Buyer-specific packaging condition and marking requirements
-
- Packing material: Supplier must confirm compatible packing materials meeting defence standards
-
- Warranty: Special warranty as per buyer terms
Terms & Conditions
-
EMD submission of ₹102,000 with bid documents
-
25% quantity variation right during contract and extension
-
Delivery period adjustments tied to original delivery period, minimum 30 days
Important Clauses
Payment Terms
Not specified in provided data; anticipate standard defence terms linked to delivery milestones and inspection
Delivery Schedule
Delivery period starts after order; extended period for option clause proportionally calculated with minimum 30 days
Penalties/Liquidated Damages
Not specified; refer to buyer terms and standard defence procurement penalties in absence of explicit LD clause
Bidder Eligibility
-
Proven capability to supply hygienically compliant coffee products for defence needs
-
Compliance with hygiene standards in food factories
-
Ability to meet packaging/marking/material requirements for defence procurement
Documents 5
GeM-Bidding-8802599.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Conformity | Conformity to Technical Requirements/Governing Specifications | DEFENCE FOOD SPECIFICATIONS-2022 issued by SECRETARIAT OF THE TECHNICAL STANDARDISATION COMMITTEE (FOOD STUFFS) (DIRECTORATE GENERAL OF SUPPLIES AND TRANSPORT) SPECIFICATION NO 458 :Soluble Coffee Powder (Refill packs) as per attached sheet. |
| Conformity | Governing specification has been seen, read and understood | Yes |
| Conformity | Compliance to Standard Minimum Requirements Of Hygiene In Food Factories | As per Governing Standard/Technical Specification |
| Buyer Specific Requirement | Packaging Condition | Packaging as per clause number 4 to 8 of Governing Standard/Technical Specification |
| Buyer Specific Requirement | Marking | As per Governing Standard/Technical Specification |
| Buyer Specific Requirement | Packing material | Laminated pouch/Zip pouch, Sachet |
| Buyer Specific Requirement | Specific Requirement | Compliance to Mandatory Requirements of FSSAI/BIS |
| Buyer Specific Requirement | Special Warranty | As per Governing Standard/Technical Specification |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar defence coffee/food product supply (if any)
4
Financial statements or turnover evidence
5
EMD submission document (₹102,000)
6
Technical bid documents demonstrating hygiene compliance and packaging capabilities
7
OEM authorizations or rep/agency letters (if applicable)
8
Any conformity certificates or test reports against governing specifications
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for defence coffee powder refill packs tender in India 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹102,000 with technical and financial bids. Ensure compliance with Governing specifications and hygiene in food factories standards, along with packaging/marking requirements. Review ATC and delivery clause before submission.
What documents are required for Hqids coffee tender 2026 defence
Required documents include GST certificate, PAN, experience certificates for similar defence supply, financial statements, EMD submission of ₹102,000, technical compliance documents, OEM authorizations if applicable, and packaging/marking details meeting buyer terms.
What are the technical standards for the defence coffee powder supply
Suppliers must demonstrate compliance with Standard Hygiene in Food Factories minimum requirements and acknowledge Governing specifications. Provide test reports or certifications proving hygiene, labeling accuracy, and packaging material suitability for refill packs in a defence context.
When is the delivery schedule and option clause activated for this bid
Delivery time commences after the original delivery order date; if quantity increases, the extension uses the formula (Increased/Original) × Original period, with a minimum of 30 days. Purchaser may adjust quantity by up to 25% during contract and execution.
What are the EMD and payment terms for this procurement
EMD is ₹102,000. Payment terms align with defence procurement norms; expect milestone-based payments tied to delivery and inspection, with potential advance/holdback according to contract. Ensure EMD is valid through bid submission and any extended evaluation period.
What marks and packaging requirements must be met for biosafe coffee packs
Packaging must satisfy buyer-specific requirements: exact packaging condition, marking details, and packing material compatibility for defence use. Provide labeling per standards, including lot/batch numbers and expiry where applicable, ensuring traceability and hygienic integrity.
What is the scope of the 25% quantity variation clause for this tender
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during currency at contracted rates. Delivery timelines adjust proportionally to the changed quantity, with a minimum extension of 30 days.
Who handles the ATC document and where to view it for this bid
An ATC document has been uploaded by the buyer; bidders should click the provided link to view the file and incorporate any additional terms, including packaging, marking, warranties, and any special conditions into the bid response.
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Documents 5
GeM-Bidding-8802599.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS