GEM

Indian Army Budgam Security & Support Services Tender 2025 – 12-Month Staff, AMC RO Water Plant, Broad Band, Newspapers

Posted

24 Oct 2025, 06:30 pm

Deadline

07 Nov 2025, 03:00 pm

EMD

₹1,03,911

Location

BUDGAM , JAMMU & KASHMIR

Progress

Issue24 Oct 2025, 06:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

323

Category

Chef Community for 12 months

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory pre-bid meeting and local vendor preference criteria
  • • Sadbhavna registration with HQ 15 Corps as a prerequisite for eligibility
  • • EMD amount clearly specified: ₹103,911
  • • Experience requirement: government sector supply of similar category products/services for 1 year
  • • Turnover evidence required for last three financial years
  • • Scope includes staffing for multiple roles and AMC/maintenance of RO water plant
  • • Delivery/quantity option clause enabling up to 25% variation with defined extension logic
  • • Procurement involves both services and goods (staffing, equipment maintenance, broadband, newspapers)

Categories 1

BLANKET

Tender Overview

The Indian Army under the Department of Military Affairs invites bids for a multi-faceted support package in Budgam, Jammu & Kashmir for a 12-month period. Services include staffing (Chef, Housekeeper, Washerman, Cook, Warden cum Supervisor, Tutor cum Mentor/Counsellor), messing charges, RO water plant servicing/AMC, kitting, quilts/blankets, broadband with 1-year subscription, newspapers (2 daily for 1 year), office supplies, and event/celebration provisions. The contract scope also covers day-to-day requirements, and a one-year subscription for broadband, indicating a blended service and goods procurement. The estimated value is undisclosed; the Expenditure is tied to a 12-month engagement with multiple line items and delivery across a single location. A key differentiator is the integrated nature of services with local vendor preference and Sadbhavna-registration requirements, plus a mandatory pre-bid meeting. The EMD is set at ₹103,911, signaling a serious bid with compliance expectations across categories. Proposers should prepare for supplier registration and cross-category capability to deliver both staffing and essential amenities.

Technical Specifications & Requirements

  • No explicit technical specifications are listed in the tender data; the scope includes: staffing across 12 monthly engagements; RO water plant servicing/AMC; kitting and day-to-day requirements; provision of quilts/blankets; broadband connection with 1-year subscription; newspapers (2 daily for 1 year); and office supplies/stationery.
  • Critical compliance notes emphasize submission of PAN, GSTIN, cancelled cheque, EFT mandate, and annual turnover evidence; pre-bid meeting is mandatory; local vendor preference applies; operation sadbhavna registration with HQ 15 Corps is required; OEM or reseller experience in service delivery to government entities is expected; and turnover criteria must be demonstrated over the last three financial years.

Terms, Conditions & Eligibility

  • EMD: ₹103,911.
  • Pre-bid meeting: Mandatory.
  • Local vendor preference: Yes.
  • Sadbhavna registration requirement: Mandatory with HQ 15 Corps.
  • Experience criterion: 1 year of regular supply/manufacture of similar category products/services to government bodies; contracts to be submitted as evidence.
  • Turnover requirement: Minimum average annual turnover over the last 3 years as per bid document (documented via audited statements or equivalent certificate).
  • Documents required: PAN, GST, cancelled cheque, EFT mandate, proofs of turnover, and prior contracts; capability to supply and install/commission per scope; compliance with ATC terms.
  • Delivery/Service scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if any.
  • Penalty/extension terms: Option clause allows up to 25% quantity fluctuation with delivery time adjustments; extension rules based on extended delivery period with minimum 30 days default.

Key Specifications

  • Scope includes staffing for 12 months across multiple roles

  • RO Water Plant servicing and AMC with training for operators

  • Broadband connection installation with 1-year subscription

  • Newspaper provision (2 per day for 12 months)

  • Quilt Razai blankets procurement

  • Kitting Day-to-Day requirements and office sty items

Terms & Conditions

  • EMD of ₹103,911 required with bid submission

  • Mandatory pre-bid meeting and Sadbhavna registration

  • Up to 25% quantity variation with proportional delivery adjustments

Important Clauses

Payment Terms

Payments are governed by contract terms; details to be disclosed in bidding documents; ensure compliance with delivery milestones and invoicing after acceptance

Delivery Schedule

Delivery period to commence from the last date of original delivery order; extension rules apply for increased quantity with minimum 30 days; total delivery time varies with option exercise

Penalties/Liquidated Damages

Penalties to apply for non-compliance with delivery/quality terms; LD rates and caps to be specified in the contract

Bidder Eligibility

  • Must demonstrate 1 year of supply/manufacture experience for similar government-category products/services

  • Must be registered with Operation Sadbhavna HQ 15 Corps

  • Must maintain GST registration and PAN details; provide financial turnover evidence

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Chef Community for 12 months Chef Community for 12 months 2 numbers ssrao 30
2 Housekeeper for 12 months Housekeeper for 12 months 1 numbers ssrao 30
3 Washerman for 12 months Washerman for 12 months 1 numbers ssrao 30
4 Cook House supporting staff for 12 months Cook House supporting staff for 12 months 2 numbers ssrao 30
5 Warden cum supervisor for 12 months Warden cum supervisor for 12 months 1 numbers ssrao 30
6 Tutor cum Mentor for 12 months Tutor cum Mentor for 12 months 1 numbers ssrao 30
7 Tutor cum Counsellor for 12 months Tutor cum Counsellor for 12 months 1 numbers ssrao 30
8 Messing Charges of students Messing Charges of students 270 days ssrao 30
9 Servicing and AMC of RO Water Plant Servicing and AMC of RO Water Plant 1 year ssrao 30
10 Kitting Day to Day requirement Kitting Day to Day requirement 1 year ssrao 30
11 Quilt Razai Blanket Quilt Razai Blanket 18 numbers ssrao 30
12 Broad Band Connection with one year subscription Broad Band Connection with one year subscription 12 months ssrao 30
13 News Papers 2 per day for one year News Papers 2 per day for one year 1 year ssrao 30
14 Office Sty Office Sty 1 year ssrao 30
15 Celebration of 10 National Celebration of 10 National 10 numbers ssrao 30

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Audited financial statements or turnover certificate for last 3 years

6

Proof of previous similar government contracts

7

Operation Sadbhavna registration document (HQ 15 Corps)

8

Pre-bid meeting attendance certificate

9

OEM authorization or vendor capability certificates if applicable

10

Technical bid compliance documents per ATC/Corrigendum

Frequently Asked Questions

How to bid for Indian Army staff and services tender in Budgam 2025?

Bidders must complete registration, attend the mandatory pre-bid meeting, and submit PAN, GST, cancelled cheque, EFT mandate, and turnover proofs. Provide evidence of 1 year of government-supplied similar services, Sadbhavna HQ 15 Corps registration, and all required contractual documents to participate.

What documents are required for government staffing tenders in Budgam?

Submit: PAN, GSTIN, cancelled cheque, EFT mandate, last 3 years audited turnover, proof of similar government contracts, operation Sadbhavna registration, pre-bid meeting certificate, and any OEM authorizations or capability certificates requested.

What are the delivery and variation terms for this Army tender in Budgam?

Delivery follows the last date of the original delivery order; option enables up to 25% additional quantity with a minimum 30 days extension. If original delivery is shorter, extension aligns with original period; price remains at contracted rates.

What is the EMD for the Budgam Army procurement and eligibility?

EMD is ₹103,911. Eligibility requires 1 year of government-supplied similar work, Sadbhavna registration, and turnover evidence; failure to provide required documents may lead to rejection.

Which standards or certifications are required for this Army tender in 2025?

Tender emphasizes government procurement norms with PAN/GST compliance, Sadbhavna registration, and demonstrated prior contracts; specific IS/ISO standards are not listed in the provided data, but documentary compliance is mandatory.

When is the mandatory pre-bid meeting for this Budgam tender?

Pre-bid meeting is mandatory as per ATC terms; attendance is required to qualify for bid submission, after which bidders may receive clarifications regarding scope, documents, and procurement terms.

What scope items are included under this Army procurement in Budgam?

Scope includes staffing across multiple roles for 12 months, RO water plant servicing/AMC with operator training, broadband with 1-year subscription, newspapers, quilts, and day-to-day kitting and office supplies.

How to demonstrate turnover eligibility for this government tender in Budgam?

Provide certified audited balance sheets or equivalent turnover certificates for the last 3 financial years; ensure average annual turnover meets the bid document threshold and aligns with the organization’s procurement norms.