GEM

Bharat Petroleum Corporation Ltd Hybrid IP-PBX Procurement India 2025 – 4-slot IP-PBX, VOIP, SIP Speakers, 20 IP Users

Bid Publish Date

18-Nov-2025, 1:42 am

Bid End Date

02-Dec-2025, 2:00 pm

Bid Opening Date

02-Dec-2025, 2:30 pm

Value

₹8,80,000

Location

FARIDABAD , HARYANA

Progress

Issue18-Nov-2025, 1:42 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

21

Category

Hybrid IP-PBX with 1 CPU and 1 AC Power Supply unit with License for 4 Slots.

Bid Type

Two Packet Bid

Key Highlights

  • • IS/ISI/ISO standards required? Not specified in data; bidders should verify standard compliance in final documents.
  • • Bidder must demonstrate prior government/PSU deployment with at least 1 order ≥ 80% of estimated value, or 2 orders ≥ 50%, or 3 orders ≥ 40%.
  • • Delivery window fixed at 15 days from PO/LOI; late delivery triggers liquidated damages.
  • • Quantity flex up to 25% during contract execution; extended delivery period follows calculated formula.
  • • Installation, testing, and commissioning included in scope; requires end-to-end integration of IP-PBX, VOIP, and radio interfaces.
  • • OEM authorizations and signed tender documents required; non-submission may cause disqualification.

Categories 23

PHONE SYSTEM TECHNICAL SERVICES BELL CONTROLLER ARNO STARTING CONTACTOR PBX VOIP POWER ILLUMINATORS FOR MICROSCOPES ATP MACHINE WATER LEVEL RECORDER APFC PANEL POWER SUPPLY UNIT FUME HOODS INTERFACE CARD MICROPROCESSORS STATIC CONVERTERS KEYS LOGIC ANALYZER SEARCH LIGHT CENTRAL PROCESSING UNIT IP PHONE ATM EPBAX

Tender Overview

Bharat Petroleum Corporation Ltd seeks procurement of a comprehensive Hybrid IP-PBX system including a 4-slot license, VOIP Card with 20 IP User Licenses and 20 VOIP channels, a Radio Interface Card with 4 Radio Ports, and a Digital Premium Phone with 20 Keys plus SIP Speakers. The package covers installation, testing, and commissioning. Estimated value is ₹8,80,000 with delivery expectations tied to purchase order/LOI timelines. This is a government-adjacent procurement by a major energy PSU aiming to modernize centralized telecom with ISI/IS standards compliance as applicable. The contract allows quantity flexibility up to 25% during execution and emphasizes timely delivery and documented acceptance. Unique scope highlights include end-to-end integration of IP-PBX with VOIP and radio interface components in a centralized telecom environment.

Technical Specifications & Requirements

  • Product Category: Hybrid IP-PBX system with 1 CPU, 1 AC Power Supply unit and License for 4 Slots; VOIP Card supporting 20 IP User Licenses and 20 VOIP channels; Radio Interface Card with 4 Radio Ports; Digital Premium Phone with 20 Keys; SIP Speakers.
  • Installation, Testing and Commissioning included; service delivery target: 15 days from PO/LOI; time is essence clause.
  • No explicit technical data in the tender text; bidders should rely on the BOQ item list and scope to propose compatible hardware and integration plan.
  • Key eligibility emphasizes prior similar deployments and documented performance in government/PSU sectors.

Terms, Conditions & Eligibility

  • EMD: Not provided in data; bidders must verify in bid documents.
  • Delivery: 15 days from date of PO/LOI; late delivery triggers liquidated damages per tender terms.
  • Option Clause: Up to 25% quantity variation during contract and extended period; extended time calculation follows formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
  • Past Experience: Provide evidence of at least one order not less than 80% of estimated value, or two orders ≥50%, or three orders ≥40% in last 3 years with similar services to government/PSU/Listed Company; supplier details and client references required.
  • Documents: Upload all scope-related documents with bid; sign and upload tender documents; non-submission leads to technical disqualification.
  • Penalties: LD for delayed delivery is specified; additional clauses may apply as per tender.
  • Other terms: Scope of work requires technical/commercial compliance; OEM authorizations and technical bid materials may be required.

Key Specifications

    • Product: Hybrid IP-PBX with 1 CPU, 1 AC Power Supply, License for 4 Slots
    • VOIP Card: 20 IP User Licenses, 20 VOIP channels
    • Radio Interface Card: 4 Radio Ports
    • Digital Premium Phone: 20 Keys
    • SIP Speakers included
    • Delivery/Installation: 15 days from PO/LOI; 1st delivery window defined
    • Standards: not explicitly specified; bidders to propose compliant integration with existing BPCL telecom infrastructure

Terms & Conditions

  • EMD amount not disclosed; bidders must verify during bid submission and submit as required

  • Delivery timeline is 15 days from PO/LOI; LD for delays as per tender

  • Option clause allows up to 25% quantity change; extended period calculated with minimum 30 days

Important Clauses

Payment Terms

Not specified in data; ensure to check final terms in contract; likely milestone or PO-based payment

Delivery Schedule

15 days from PO/LOI; LD for late delivery; option for extended delivery based on quantity variation

Penalties/Liquidated Damages

Late delivery LD applies; exact rate not provided in data; refer to tender terms

Bidder Eligibility

  • Proven experience in similar hybrid IP-PBX deployments for government/PSU or public-listed companies

  • Demonstrated ability to deliver within 15 days from PO/LOI

  • Ability to handle 25% quantity variation during contract period and furnish required documentation

Past Similar Tenders (Historical Results)

5 found

IP CORE PBX SYSTEM,ANALOG EXTENSIONS LLC,DIGITAL EXTENSION PORT,ANALOG CO PORTS,SYSTEM PC WITH USER

Indian Air Force

BARMER, RAJASTHAN

Posted: 7 February 2025
Closed: 4 March 2025
GEM

IP/SIP User License,Procurement of IP Gateway Interface Card (STMIX Card),Procurement of SIP Video

Joint Venture Of Cil, Ntpc, Iocl, Fcil & Hfcl

Posted: 15 November 2024
Closed: 13 December 2024
GEM

IP PBX System,120 IP Channels,100 IP Subscriber Licenses,Type1 IP Phone,Type2 IP Phone,Metal Rack,

Ai Engineering Services Limited

MUMBAI, MAHARASHTRA

Posted: 24 January 2025
Closed: 6 March 2025
GEM

48 Line EPABX System,Analog Card,E1 ISDN PRI CEPT Card,Radio Interface Card,Optical Card,CPU Card,P

Indian Air Force

GANDHI NAGAR, GUJARAT

Posted: 10 May 2025
Closed: 31 May 2025
GEM

IP PBX for 300 IP User and 50 IP Soft users with hardware expandable upto 500 user including integr

Indian Army

KARGIL, JAMMU & KASHMIR

Posted: 30 July 2025
Closed: 9 August 2025
GEM

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Hybrid IP-PBX with 1 CPU and 1 AC Power Supply unit with License for 4 Slots. Hybrid IP-PBX with 1 CPU and 1 AC Power Supply unit with License for 4 Slots. 1 lot [email protected] 15
2 VOIP Card with 20 IP User Licenses and 20 VOIP channels VOIP Card with 20 IP User Licenses and 20 VOIP channels for Concurrent Calling/SIP Trunk 1 each [email protected] 15
3 Radio Interface Card with 4 Radio Ports Radio Interface Card with 4 Radio Ports 1 each [email protected] 15
4 Digital Premium Phone with 20 Keys Digital Premium Phone with 20 (4 Context Sensitive Keys, 16 DSS Keys) 1 each [email protected] 15
5 SIP Speakers SIP Speakers 16 each [email protected] 15
6 Installation, Testing and Commissioning Installation, Testing and Commissioning 1 ls [email protected] 15

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar deployments in government/PSU/Listed company

4

Financial statements or turnover proof for last 3 years

5

EMD submission proof (as applicable by tender)

6

Technical bid documents and compliance certificates

7

OEM/Authorized dealer authorizations for the proposed IP-PBX hardware

8

Contract copies or work orders for past similar services with client contact details

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Bharat Petroleum Hybrid IP-PBX tender 2025?

Bidders must submit scope documents, signed tender forms, and OEM authorizations, along with technical and financial bids. Ensure provision of 4-slot IP-PBX with VOIP card, 20 IP licenses, 20 VOIP channels, and 4-radio ports. Delivery must be within 15 days of PO/LOI; monitor option-clauses for quantity variations.

What documents are required for BPCL IP-PBX procurement bid 2025?

Required documents include GST and PAN, experience certificates for similar Govt/PSU projects, financial statements, EMD proof, technical bid, OEM authorization, and client reference contracts. Sign and upload all tender documents, failure leading to disqualification.

What are the technical specifications for BPCL IP-PBX system?

System must include 1 CPU, 1 AC Power Supply, and a License for 4 Slots; VOIP Card with 20 IP User Licenses and 20 VOIP channels, a Radio Interface Card with 4 ports, and a Digital Premium Phone with 20 keys; SIP Speakers are included.

When is delivery due for BPCL IP-PBX order and LD terms?

Delivery must be completed within 15 days from PO/LOI; late deliveries incur liquidated damages as per tender terms. The contract allows a 25% quantity variation with adjusted delivery timelines according to the specified formula.

What is the scope of installation and commissioning for BPCL tender?

The scope includes end-to-end installation, testing, and commissioning of the Hybrid IP-PBX with VOIP and Radio interfaces. Bidders must provide an implementation plan, site readiness, integration with SIP speakers, and post-installation support as per contract.

What past experience qualifies for BPCL IP-PBX tender eligibility?

Eligibility requires at least one order ≥80% of estimated value, or two orders ≥50%, or three orders ≥40% in last 3 years for similar services to Govt/PSU/Listed Company. Include contracts, client details, and contact references in bid submission.

What are the payment and warranty expectations in BPCL tender 2025?

Payment terms are defined in contract; typical norms include milestone-based payments after delivery acceptance. Warranty details are not explicit in data; bidders should seek explicit warranty/AMC terms during final contract negotiations and include them in technical bid.

How to verify OEM authorization for BPCL IP-PBX bid 2025?

Submit OEM authorization or dealer agreement for the proposed IP-PBX hardware. Ensure manufacturer support and warranty terms are transferable; include authorization documents with the bid and verify compatibility with BPCL telecom ecosystem.