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Tamil University Thanjavur Multifunction Printer Procurement Tamil Nadu 2026 ISO/IEC 24734 Compliant PAC

Bid Publish Date

13-Feb-2026, 3:29 pm

Bid End Date

23-Feb-2026, 4:00 pm

Location

THANJAVUR , TAMIL NADU
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Progress

Issue13-Feb-2026, 3:29 pm
Technical23-02-2026 12:40:54
Financial
Award11-Mar-2026, 12:04 am
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • PAC-only procurement requirement for a Multifunction Printer in Tamil Nadu
  • • Auto duplexing and ISO/IEC 24734 based speed benchmarks required
  • • OEM must maintain a registered Indian office with after-sales support
  • • Functional Service Centre in Tamil Nadu or establishment within 30 days of award
  • • 25% quantity variation right during contract and currency with adjusted delivery timelines
  • • Supply, Installation, Testing and Commissioning included in scope

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Organization: Tamil University Thanjavur, under the Tamil Development And Information Department (Tamil Nadu). Product category: Multifunction Printer (Print, Scan, Copy) with PAC eligibility. Scope: Supply, Installation, Testing and Commissioning of a MFP, including on-site setup and post-installation support. Estimated value/EMD: Not disclosed; Delivery terms and option clause allow up to 25% quantity variation at contract; delivery period linked to order dates with minimum 30 days for increased quantities. Key differentiator: PAC-only procurement, with ISO/IEC 24734 performance expectations and auto duplex functionality. Location context: Tender in Tamil Nadu; focus on in-state service capability and local installation support.

Technical Specifications & Requirements

  • Product type: Multifunction Printer (Print/Scan/Copy) with auto duplexing; Print technology and Print paper size unspecified but must meet ISO/IEC 24734 speeds.
  • Performance metrics: Minimum A4 monochrome/colour speeds per ISO/IEC 24734; minimum A3 mono/color speeds per ISO/IEC 24734.
  • Paper handling: Original Document Feeder type required for scanning/copying; number of main paper trays to be specified in vendor response; connectivity unspecified but to include standard interfaces.
  • Delivery scope: Supply, Installation, Testing and Commissioning; warranty/support terms to be fulfilled by OEM/service centers.
  • Compliance expectations: Service centre presence in Tamil Nadu; potential establishment within 30 days of award if not existing; OEM with registered Indian office for after-sales service in India for imported components.
  • Business terms: Option clause enabling 25% quantity variation; delivery period adjustments per clause; payment terms contingent on documentary evidence of service capability.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract and currency with corresponding delivery time adjustments (minimum 30 days).
  • Scope of Supply: Bid price must cover Supply, Installation, Testing, and Commissioning of Goods.
  • Service & Support: OEM must have a Functional Service Centre in Tamil Nadu; if none, establish within 30 days of award; payment contingent on service capability documentation.
  • Imported products: If applicable, OEM/Authorised Seller must have registered Indian office for after-sales service; certificate required.
  • Documentation: Bidders must demonstrate logistics, installation readiness, and after-sales infrastructure in Tamil Nadu; explicit GST/PAN/experience proofs to be submitted per terms.

Key Specifications

  • Product: Multifunction Printer (Print, Scan, Copy) with auto duplex

  • Minimum speeds per ISO/IEC 24734 for A4 Mono/Colour and A3 Mono/Colour

  • Original Document Feeder type for scanning/copying

  • Number of main paper trays (to be specified by bidder)

  • Connectivity options (standard interfaces to be defined)

Terms & Conditions

  • EMD amount not disclosed; ensure bid security as per tender terms

  • Delivery period adjusts with 25% quantity variation

  • Service Centre in Tamil Nadu or establishment within 30 days

Important Clauses

Payment Terms

Payment to be released upon submission of service capability documents and after installation/comissioning confirmation, with terms tied to project milestones

Delivery Schedule

Delivery timeline to accommodate increased quantity within the 30-day minimum and extended delivery period as per option clause

Penalties/Liquidated Damages

Penalties will apply for delays beyond the agreed delivery schedule; detailed LD terms to be specified in contract

Bidder Eligibility

  • Proven experience in supplying/installing MFPs with ISO/IEC 24734 alignment

  • Established Indian office for after-sales service; Tamil Nadu presence preferred

  • Financial capability to support supply, installation, testing and commissioning

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multifunction Printer (Print, Scan, Copy) (Q2) ( PAC Only )

Authority Records

TAMIL DEVELOPMENT AND INFORMATION DEPARTMENT

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Documents 4

GeM-Bidding-8982347.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 2
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar MFP deployments

4

Financial statements demonstrating capacity

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents showing compliance with ISO/IEC 24734 speeds and auto duplex

7

OEM authorisation / dealership certificate

8

Proof of registered Indian office for after-sales service

Technical Results

S.No Seller Item Date Status
1
Excite Inc   Under PMA
Make : Canon Model : iR 2930 with DADF ,Data storage and Toner23-02-2026 12:40:54
2
R.VISWANATHAN VENO AGENCIES   Under PMA
Make : Canon Model : iR 2930 with DADF ,Data storage and Toner18-02-2026 11:44:09

Financial Results

Rank Seller Price Item
L1
R.VISWANATHAN VENO AGENCIES( MSE Social Category:General )    Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy)
L2
Excite Inc   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy)

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the Tamil University MFP tender in Tamil Nadu 2026?

Bidders must meet eligibility criteria including relevant MFP deployment experience, GST/PAN, and financials; submit GST certificate, PAN, experience, financial statements, EMD (if applicable), OEM authorization, and technical compliance documents showing ISO/IEC 24734 speeds and auto duplex capability. Ensure Tamil Nadu service capability or establish a service center within 30 days of award.

What documents are required for the MFP procurement in Tamil Nadu?

Required documents include GST registration, PAN card, experience certificates for similar MFP deployments, financial statements, EMD/Security deposit, OEM authorization, and technical bid demonstrating ISO/IEC 24734 speeds and auto duplex features; proof of Indian office for after-sales service is also needed.

What are the technical specifications for the MFP in this tender?

Key specs include auto duplex printing, A4/A3 speeds per ISO/IEC 24734 for mono and color, original document feeder for scanning/copying, and a configurable number of main paper trays; connectivity interfaces must meet standard requirements, with installation and commissioning included.

What is the delivery period and option quantity clause for this tender?

The contract permits up to 25% quantity variation during execution, with delivery time adjusted by a formula: increased time equals (additional/original quantity) × original delivery period, minimum 30 days; extended delivery permissible within original limits.

What are the service center requirements for Tamil Nadu bidders?

OEM must have a functional service center in Tamil Nadu; if not, establish one within 30 days of award. Payment is released after documentary proof of the service center's operation is provided to the buyer.

How is payment structured for supply and commissioning of the MFP?

Payment terms are tied to project milestones post-installation; the bid must include scope for supply, installation, testing and commissioning, with documentary evidence of service capability; advance terms, if any, will be detailed in the purchase contract.

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