Indian Institute Of Technology Air Cooler Insect Killer Tender 2026 Karnataka/Not Specified Location - ISI/ISO Standards 2026
Bid Publish Date
26-Sep-2026, 6:42 pm
Bid End Date
17-Oct-2026, 7:00 pm
Progress
Key Highlights
- • Functional Service Centre requirement in each consignee state with 30-day setup deadline
- • Option clause allowing up to 25% quantity increase and extension of delivery time at contracted rates
- • Mandatory malware-free certificate ensuring no embedded malicious code in hardware/software
- • Critical certificates and documents must be uploaded; non-submission risks rejection
- • Bidder undertakings to prove financial integrity (no liquidation, no bankruptcy)
Tender Overview
The Indian Institute Of Technology (IIT) invites bids for air coolers and insect killers under a broad category of portable climate control and sanitation equipment. The procurement scope references quantity flexibility up to 25% and extended delivery time logic linked to original delivery periods. The contract requires establishment or verification of a Functional Service Centre in the consignee state within 30 days of award, with payment contingent on documentary evidence. The bid emphasizes robust certification, anti-malware assurance, and compliance with cross-party terms. Estimated value and exact location are not disclosed, but the tender specifies general equipment categories and supplier capabilities. A key differentiator is the option clause enabling quantity and delivery extensions at contracted rates, with minimum 30 days added time when adjusting quantities. This tender targets suppliers capable of after-sales service coverage and secure hardware guarantees.
Technical Specifications & Requirements
- Product/service categories: Air Cooler and Insect Killer equipment
- Service center requirement: Functional center in the state of each consignee location; 30-day setup post-award if not existing
- Malicious code certificate: Mandatory certificate confirming absence of embedded malicious code; breach implications for IPR/copyright and data safety
- Certificates: Upload all required certificates and documents per ATC/Corrigendum; non-submission risks rejection
- Delivery terms: Option to increase quantity up to 25% of bid quantity and extend delivery period accordingly, with calculation formula provided
- Warranty/service expectations: On-site vs carry-in warranty terms to be defined by OEM and bidder
- Security/compliance: Anti-tamper and software integrity assurances required
- Payment terms: Not explicitly stated; payment release tied to documentary evidence for service centers and certificates
- Technical documentation: Emphasis on software/hardware integrity and lack of embedded malware
Terms, Conditions & Eligibility
- EMD/Advance: Not explicitly stated; bidders must review bid document for exact amounts and mode
- Delivery: Delivery period adjustable via option clause; minimum extension 30 days
- Service & Support: Establish functional service centre within 30 days if not present; payment contingent on evidence
- Liquidation/Legal: Bidder must not be under liquidation or similar proceedings; must upload undertaking
- Certificates: Mandatory certificates/document uploads as per bid terms; missing certificates lead to rejection
- Malware certificate: Mandatory malware-free assurance certificate; breach leads to contract breach implications
- Escalation: Required escalation matrix for service support from OEM
- Compliance: All terms in ATC and corrigendum apply; non-compliance risks bid rejection
Key Specifications
-
Air cooler and insect killer equipment categories
-
Delivery schedule as per option clause (up to 25% quantity change)
-
Functional Service Centre within 30 days if not pre-existing
-
Malicious code certificate confirming no embedded malware
-
Mandatory certificates and documentary evidence for payment release
-
Escalation matrix for service support
Terms & Conditions
-
Option-based quantity adjustment up to 25% during and after contract
-
Service centre establishment within 30 days; evidence required for payment
-
Mandatory malware-free certificate and comprehensive document submission
Important Clauses
Payment Terms
Payment released only after submission of documentary evidence confirming service centre readiness and compliance with malware-free certificate requirements.
Delivery Schedule
Delivery period adjustable via option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Penalties/Liquidated Damages
Not explicitly specified; contract governs penalties via standard procurement terms and corrigendum.
Bidder Eligibility
-
No active liquidation or bankruptcy proceedings
-
Evidence of a functional service centre or ability to establish within 30 days
-
Submission of required certificates and EMD as per ATC
Tender Data
Bid Details
Quantity
124
Category
Air Cooler
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Air Cooler , Insect Killer
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
DEPARTMENT OF CIVIL
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ankit Saini | 0,DEPARTMENT OF CIVIL | DEPARTMENT OF CIVIL | - | - | 39 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9952217.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent account number (PAN) card
Experience certificates for similar air cooler/insect killer supplies
Financial statements or turnover proof
EMD/Security deposit (as per bid terms)
Technical bid documents and compliance certificates
OEM authorization certificates (if applicable)
Malware-free certificate
Frequently Asked Questions
How to bid for IIT air cooler insect killer tender 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD, OEM authorizations, and malware-free certificate. Ensure functional service centre is established or evidenced within 30 days. Comply with the option clause allowing up to 25% quantity changes and adhere to delivery extension calculations.
What documents are required for IIT air cooler bid 2026?
Required documents include GST certificate, PAN, experience certificates for similar equipment, financial statements, EMD submission, technical compliance certificates, OEM authorization if applicable, and the mandatory malware-free certificate. Non-submission may lead to bid rejection.
What is the delivery extension formula in IIT tender 2026?
If quantity increases, delivery time extends by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend delivery up to the original delivery period during option exercise.
What standards or malware certificates are required for IIT procurement?
A certificate confirming absence of embedded malicious code is required. It protects against software tampering, IPR infringements, and ensures hardware/software integrity. The firm may be breached for active malware or cyber risk caused by the product.
What is the eligibility regarding service centers for IIT tender 2026?
Bidders must have a functional service centre in the state of each consignee location or establish one within 30 days of contract award. Payment is released upon documentary evidence of the functional service centre.
What are the key delivery terms for the IIT bid 2026?
Delivery terms include an option to increase quantity by up to 25% and extend the delivery period accordingly. The extended time uses the specified calculation and has a 30-day minimum additional time if the original period is short.
What happens if a bidder cannot supply required certificates for IIT 2026?
Failure to upload required certificates per the bid terms, ATC, or corrigendum leads to bid rejection. Ensure all certificates, including malware-free and OEM authorizations, are submitted to participate.
How is payment secured for IIT air cooler procurement 2026?
Payment is contingent on submission of documentary evidence for service centre readiness and malware-free certification. Ensure all mandated documents accompany the commercial bid for timely payment processing.