Indian Army Mechanical Spare Parts Tender Tezpur Assam 2026 - 25 Item Catalog, 25% Option Clause, Sample Submission
Progress
Tender Overview
The Indian Army, Department of Military Affairs, seeks procurement of a broad range of mechanical spare parts and fittings (screw caps, clamps, adaptors, gaskets, O rings, nipples, valves, dows, and related components) for 2026 procurement. The BOQ lists 25 items with unspecified quantities and units, highlighting a substantial spares requirement. A sample of offered items must be displayed at 189 Fd Wksp Coy Solmara, Tezpur, Assam prior to contract placement. An option clause allows up to 25% quantity variation at contracted rates, with delivery timing based on the last delivery order date and extended periods calculated by a defined formula.
Technical Specifications & Requirements
- No item-level technical specifications are provided in the tender data; bidders must rely on item names from the BOQ (e.g., Screw Cap, Adaptor Elbow, Nipple Grease Straight, O Ring, Gasket, Clip Clevis).
- Sample demonstration at consignee location is mandatory before order placement.
- The clause permits a 25% quantity increase/decrease during the contract term at the same rates. Delivery timeline is driven by the original delivery period and extended per the option clause, with a minimum 30 days extension rule. The 25 items suggest a broad range of standard mechanical components.
- No specific standards (IS/ISO) or brand requirements are stated in the data; bidders should confirm compatibility with anticipated end-use equipment.
Terms, Conditions & Eligibility
- Option Clause allows ±25% quantity adjustment during and after contract at contracted rates.
- Delivery period mechanics: calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extensions may apply up to the original delivery period.
- Pre-order sample submission at 189 Fd Wksp Coy Solmara, Tezpur, Assam is mandatory.
- No explicit EMD amount, payment terms, or mandatory certifications specified in the data; bidders should obtain clarification during bid preparation.
Key Specifications
-
- Product/service names: Screw Cap, Clamp Gear, Key 2.2 mm, Plug Magnetic 3 by 4 BSP, Clamp Hose, Spacer Locking, Screw, O Ring, Gaiter Excavator Level, Gasket Valve Block, Adaptor Elbow 7 By 16, Adaptor Elbow, Adaptor 5 by 8, Adaptor 39.5 mm Long, Adaptor 1 by 2 BSP, Adjuster, Nipple Grease Straight 1 by 4, Nipple Grease Straight 1 by 8, Nipple Screw, Clevis, Throttle Hand Knob, Relay park Brake, Clip Clevis, Dowel
-
- Quantities/values: Not specified in BOQ; 25 total items
-
- Standards/certifications: Not specified; no IS/ISO references provided
-
- Delivery/location: Sample demonstration at 189 Fd Wksp Coy Solmara, Tezpur, Assam
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- Quality/terms: Option clause allows ±25% quantity at contracted rates; delivery period calculated with minimum 30 days if increased quantity
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- Experience: Not specified; bidders should align with typical defense procurement requirements and provide prior experience in mechanical spares
Terms & Conditions
-
Option Clause: up to 25% quantity increase/decrease at contracted rates
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Sample submission required at Tezpur, Assam before contract placement
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Delivery period follows original period with formula-based extension and minimum 30 days
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25 items in BOQ with unspecified quantities; seek clarification on exact specs
Important Clauses
Payment Terms
Not specified in data; bidders should request terms during bid
Delivery Schedule
Delivery period starts from last date of original delivery order; extension rules apply per option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; potential penalties to be clarified during bid
Bidder Eligibility
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Experience in supplying mechanical spare parts to government/defense sector
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Ability to demonstrate OEM authorizations or authorized dealership (if applicable)
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Financial stability with audited statements for last 2-3 years
Tender Data
Bid Details
Quantity
222
Category
Screw Cap
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Screw Cap , Clamp Gear , Key 2.2 mm , Plug Magnetic 3 by 4 BSP , Clamp Hose , Spacer Locking , Screw , O Ring , Gaiter Excavator Level , Gasket Valve Block , Adaptor Elbow 7 By 16 , Adaptor Elbow , Adaptor 5 by 8 , Adaptor 39.5 mm Long , Adaptor 1 by 2 BSP , Adjuster , Gaiter Gear Level , Nipple Grease Straight 1 by 4 , Nipple Grease Straight 1 by 8 , Nipple Screw , Clevis , Throttle Hand Knob , Relay park Brake , Clip Clevis , Dowel
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sonitpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Sonitpur | Sonitpur | - | - | 24 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10003623.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
25 Items Sign in to view GEM price trends Sign in for GEM prices
Screw Cap
826/11635
Clamp Gear
346/00130
Key 2.2 mm
33/Y1374
Plug Magnetic 3 by 4 BSP
332/Y2555
Clamp Hose
40/303576
Spacer Locking
646/04624
Screw
445/26110
O Ring
828/00196
Gaiter Excavator Level
331/31205
Gasket Valve Block
813/10175
Adaptor Elbow 7 By 16
816/90459
Adaptor Elbow
334/Y6894
Adaptor 5 by 8
1606/0017
Adaptor 39.5 mm Long
1620/2055
Adaptor 1 by 2 BSP
816/15184
Adjuster
332/Y1444
Gaiter Gear Level
332/Y0160
Nipple Grease Straight 1 by 4
1450/0002
Nipple Grease Straight 1 by 8
1450/0001
Nipple Screw
816/60040
Clevis
913/00036
Throttle Hand Knob
332/Y1776
Relay park Brake
40/301747
Clip Clevis
913/00005
Dowel
826/00919
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Screw Cap | 826/11635 | 24 | nos | sahoo@189 | 15 | |
| 2 | Clamp Gear | 346/00130 | 4 | nos | sahoo@189 | 15 | |
| 3 | Key 2.2 mm | 33/Y1374 | 8 | nos | sahoo@189 | 15 | |
| 4 | Plug Magnetic 3 by 4 BSP | 332/Y2555 | 4 | nos | sahoo@189 | 15 | |
| 5 | Clamp Hose | 40/303576 | 8 | nos | sahoo@189 | 15 | |
| 6 | Spacer Locking | 646/04624 | 4 | nos | sahoo@189 | 15 | |
| 7 | Screw | 445/26110 | 8 | nos | sahoo@189 | 15 | |
| 8 | O Ring | 828/00196 | 6 | nos | sahoo@189 | 15 | |
| 9 | Gaiter Excavator Level | 331/31205 | 4 | nos | sahoo@189 | 15 | |
| 10 | Gasket Valve Block | 813/10175 | 4 | nos | sahoo@189 | 15 | |
| 11 | Adaptor Elbow 7 By 16 | 816/90459 | 1 | nos | sahoo@189 | 15 | |
| 12 | Adaptor Elbow | 334/Y6894 | 2 | nos | sahoo@189 | 15 | |
| 13 | Adaptor 5 by 8 | 1606/0017 | 8 | nos | sahoo@189 | 15 | |
| 14 | Adaptor 39.5 mm Long | 1620/2055 | 6 | nos | sahoo@189 | 15 | |
| 15 | Adaptor 1 by 2 BSP | 816/15184 | 2 | nos | sahoo@189 | 15 | |
| 16 | Adjuster | 332/Y1444 | 2 | nos | sahoo@189 | 15 | |
| 17 | Gaiter Gear Level | 332/Y0160 | 4 | nos | sahoo@189 | 15 | |
| 18 | Nipple Grease Straight 1 by 4 | 1450/0002 | 16 | nos | sahoo@189 | 15 | |
| 19 | Nipple Grease Straight 1 by 8 | 1450/0001 | 63 | nos | sahoo@189 | 15 | |
| 20 | Nipple Screw | 816/60040 | 6 | nos | sahoo@189 | 15 | |
| 21 | Clevis | 913/00036 | 2 | nos | sahoo@189 | 15 | |
| 22 | Throttle Hand Knob | 332/Y1776 | 12 | nos | sahoo@189 | 15 | |
| 23 | Relay park Brake | 40/301747 | 8 | nos | sahoo@189 | 15 | |
| 24 | Clip Clevis | 913/00005 | 10 | nos | sahoo@189 | 15 | |
| 25 | Dowel | 826/00919 | 6 | nos | sahoo@189 | 15 |
Categories
17
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar mechanical spare parts supply
Financial statements (last 2-3 years)
Sample submission documentation (if requested) and related approvals
OEM authorization or dealership certificates (if applicable)
Technical bid documents or conformity statements for listed items
Any existing quality/certification documents relevant to mechanical components
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for mechanical spare parts tender in Tezpur Assam 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD per Terms. Ensure OEM authorizations if required. The procurement requires sample demonstration at 189 Fd Wksp Coy Solmara, Tezpur, Assam before contract placement. The 25% option clause allows quantity variation at contracted rates.
What documents are required for Indian Army spare parts tender in Assam
Required documents include GST certificate, PAN, 2-3 years of financial history, experience certificates for similar supplies, OEM and dealership authorizations, technical conformity statements, and any quality certifications. Sample submission proof is essential prior to order placement at Tezpur. Ensure bid validity and compliance with terms.
What are the delivery terms for the Indian Army spare parts procurement
Delivery starts after the last delivery order date; option clause may extend time. If quantity increases, extended time equals (increase/original) × original period with a minimum 30 days. Exact delivery milestones will be defined in the purchase order and extended as per clause.
What is the quantity adjustment policy for this tender
The buyer reserves up to 25% quantity increase or decrease at contracted rates during the contract and currency of the contract. Delivery timelines adjust accordingly using the specified formula, ensuring minimum extension of 30 days when applicable.
What sampling requirement exists for this Tezpur tender
Before contract placement, bidders must display/submit samples at 189 Fd Wksp Coy Solmara, Tezpur, Assam. This is a mandatory prerequisite for technical evaluation and award consideration.
Are there any specific standards or certifications required for these parts
No explicit standards are listed in the tender data. Bidders should confirm compatibility with end-use equipment and attach relevant conformity statements or certifications if available, along with OEM authorizations where applicable.
What happens if quantities are not specified in the BOQ items
Quantities are not disclosed in the BOQ; bidders should prepare unit-based pricing and be ready to adjust per the 25% option clause. Seek confirmation on exact item-by-item quantities during bid submission for accurate pricing.
When will the bid evaluation consider the sample submission
Sample submission is a pre-contract activity; evaluation will consider whether samples meet required specifications, fitment compatibility, and quality expectations before placement of a contract order at Tezpur, Assam.