Hindustan Petroleum Corporation Limited Maintenance, Repairs & Rental Charges Kochi LPG Plant 2026
Bid Publish Date
31-Aug-2026, 12:11 am
Bid End Date
10-Sep-2026, 4:00 pm
EMD
₹1,46,000
Location
Progress
Tender Overview
Hindustan Petroleum Corporation Limited invites bids for establishing a rate contract for Maintenance, Repairs and Rental Charges for Equipment and Services at Kochi LPG Plant. The Schedule of Quantities includes 31 items spanning exhaust fan rewinding, motor rewinding (1HP–7.5HP), washing unit pump servicing, 500 KVA DG rental and transport, multiple valve changes, battery banks, hydrant maintenance, GMS sensor testing, DV testing, and safety equipment servicing. The listed EMD is ₹146,000, and quantities are itemized (e.g., exhaust fan rewinding: 10; 1HP motor rewinding: 15; 5HP washing unit pump servicing: 36; DG rental: 50). The project is located at the Kochi LPG Plant, Kerala, and the contract contemplates flexible quantity up to 25% both before and during the contract period. This procurement targets a broad spectrum of electrical, mechanical, and safety equipment maintenance services. Differentiators include the extensive list of unit charges and the inclusion of both maintenance and rental components under a single rate contract.
Technical Specifications & Requirements
- Service scope covers rewinding charges for motors: 1HP, 2HP, 3HP, 5HP (motor rewinding charges) and Exhaust fan rewinding.
- Servicing and charging for pumps: 5HP washing unit pump, 7.5HP pump, 2HP submersible pump rewinding/servicing.
- Valve maintenance: LOT valve changing charge (5000 units) and SUMO valve changing charge (900 units).
- Power back-up and transport: Rental charges for 500 KVA DG hiring and Transportation charges for 500 KVA DG Hiring.
- Fire engine/DG start components: rewinding, solenoid switch, brush holder, armature rewinding.
- Battery banks: multiple capacities including 12V 180Ah, 12V 150Ah, 12V 800Ah SUV, 12V 700Ah SUV, 12V 26Ah UPS, 12V 100Ah UPS.
- Hydrant and sensor maintenance: Hydrant Monitor Maintenance, Double Hydrant Maintenance, Hydrant Gate Valve Maintenance, Testing of GMS Sensors, DV Testing.
- BoQ confirms 31 total items with detailed unit rates (EAC).
- EMD: ₹146,000; delivery and option clauses permit 25% quantity adjustments at contract and during currency; HPCL GTC governs precedence over GEM GTC.
Terms & Eligibility
- EMD: ₹146,000 (addressed in bid submission) and payment terms per HPCL GTC.
- Quantity variation: up to ±25% at contract award and during the currency, with minimum delivery extension rules (minimum 30 days).
- Delivery timeline aligns with original delivery order dates, with extended periods governed by the option clause.
- Bidder must not be in liquidation or bankruptcy; an undertaking to this effect must be uploaded.
- Governing terms: HPCL GTC prevail over GeM GTC; specific Kochi LPG Plant maintenance context applies.
- The schedule contemplates both maintenance and rental components; bidders should ensure capability to deliver across electrical, mechanical, and safety equipment scopes.
Key Specifications
-
Exhaust fan rewinding charge
-
1HP motor rewinding charge
-
2HP motor rewinding charge
-
3HP motor rewinding charge
-
5HP motor rewinding charge
-
5HP washing unit pump servicing
-
7.5HP pump servicing
-
2HP submersible pump rewinding
-
LOT valve changing charge
-
SUMO valve changing charge
-
Rental charges for 500 KVA DG hiring
-
Transportation charges for 500 KVA DG hiring
-
Fire engine/DG starter rewinding and repair
-
Fire engine/DG starter solenoid switch
-
Fire engine/DG starter brush holder
-
Fire engine/DG starter armature rewinding
-
Battery bank variants (12V: 180Ah, 150Ah, 800Ah SUV, 700Ah SUV, 26Ah UPS, 100Ah UPS)
-
Hydrant Monitor Maintenance
-
Double Hydrant Maintenance
-
Hydrant Gate Valve Maintenance
-
Testing of GMS Sensors
-
DV Testing
Terms & Conditions
-
25% quantity variation allowed at order and during currency
-
Delivery period linked to last delivery order date with minimum 30 days
-
HPCL GTC governs terms over GeM GTC
Important Clauses
Payment Terms
Payment terms align with HPCL GTC; specific percentage splits not disclosed in available data
Delivery Schedule
Delivery begins after order and follows original delivery period; extended time via option clause with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; likely governed by HPCL GTC and contract terms
Bidder Eligibility
-
Non-liquidation, no court receivership or bankruptcy
-
Evidence of financial stability via submitted statements
-
Experience in similar maintenance and rental contracts
Tender Data
Bid Details
Quantity
6572
Category
Rental charges for 500 KVA DG hiring
Bid Type
Two Packet Bid
Bid Validity
65 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
73
Past Performance
40 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Exhaust fan rewinding charge , 1HP motor Rewinding charge , 2HP Motor rewinding charge , 3 HP Motor rewinding charge , 5HP Motor rewinding charge , 5HP Washing Unit Pump Servicing , 7.5HP Pump Servicing charge , 2 HP Submersible Pump rewinding charge , LOT Valve changing charge , SUMO Valve changing charge , Rental charges for 500 KVA DG hiring , Transportation charges for 500 KVA DG Hiring , Fire engine or DG Starter rewinding and repair cost , Fire engine or DG Starter solenoid switch , Fire engine or DG Starter Brush holder , Fire engine or DG Starter Armature rewinding , Battery 12V, 180AH , Battery 12V, 150AH , Battery 12V, 800 AH, SUV , Battery 12V, 700 AH, SUV , Battery 12V, 26AH, UPS Battery , Battery 12V, 100AH, UPS Battery , Hydrant Monitor Maintenance , Double Hydrant Maintenance , Hydrant Gate Valve Maintenance , Testing of GMS Sensors , DV Testing , Checking of MCP , Gate Valve removal and fixing , Safety trolley, LT Suite, SCBA Check and Clean. , Checking of ESD and BGU
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
1095
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682309
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anju Preetham G | 682309,HPCL, Kochi LPG Plant, Seaport-Airport Road, Irumpanam, Kochi - 682309 | Ernakulam | Kerala | 682309 | 10 | 1095 | - |
Authority Records
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Documents 5
GeM-Bidding-9818981.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
31 Items Sign in to view GEM price trends Sign in for GEM prices
Exhaust fan rewinding charge
As per Tender document.
1HP motor Rewinding charge
As per Tender document.
2HP Motor rewinding charge
As per Tender document.
3 HP Motor rewinding charge
As per Tender document.
5HP Motor rewinding charge
As per Tender document.
5HP Washing Unit Pump Servicing
As per Tender document.
7.5HP Pump Servicing charge
As per Tender document.
2 HP Submersible Pump rewinding charge
As per Tender document.
LOT Valve changing charge
As per Tender document.
SUMO Valve changing charge
As per Tender document.
Rental charges for 500 KVA DG hiring
As per Tender document.
Transportation charges for 500 KVA DG Hiring
As per Tender document.
Fire engine or DG Starter rewinding and repair cost
As per Tender document.
Fire engine or DG Starter solenoid switch
As per Tender document.
Fire engine or DG Starter Brush holder
As per Tender document.
Fire engine or DG Starter Armature rewinding
As per Tender document.
Battery 12V, 180AH
As per Tender document.
Battery 12V, 150AH
As per Tender document.
Battery 12V, 800 AH, SUV
As per Tender document.
Battery 12V, 700 AH, SUV
As per Tender document.
Battery 12V, 26AH, UPS Battery
As per Tender document.
Battery 12V, 100AH, UPS Battery
As per Tender document.
Hydrant Monitor Maintenance
As per Tender document.
Double Hydrant Maintenance
As per Tender document.
Hydrant Gate Valve Maintenance
As per Tender document.
Testing of GMS Sensors
As per Tender document.
DV Testing
As per Tender document.
Checking of MCP
As per Tender document.
Gate Valve removal and fixing
As per Tender document.
Safety trolley, LT Suite, SCBA Check and Clean.
As per Tender document.
Checking of ESD and BGU
As per Tender document.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Exhaust fan rewinding charge | As per Tender document. | 10 | eac | chinmayn | 1,095 | |
| 2 | 1HP motor Rewinding charge | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 3 | 2HP Motor rewinding charge | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 4 | 3 HP Motor rewinding charge | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 5 | 5HP Motor rewinding charge | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 6 | 5HP Washing Unit Pump Servicing | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 7 | 7.5HP Pump Servicing charge | As per Tender document. | 5 | eac | chinmayn | 1,095 | |
| 8 | 2 HP Submersible Pump rewinding charge | As per Tender document. | 10 | eac | chinmayn | 1,095 | |
| 9 | LOT Valve changing charge | As per Tender document. | 5,000 | eac | chinmayn | 1,095 | |
| 10 | SUMO Valve changing charge | As per Tender document. | 900 | eac | chinmayn | 1,095 | |
| 11 | Rental charges for 500 KVA DG hiring | As per Tender document. | 50 | eac | chinmayn | 1,095 | |
| 12 | Transportation charges for 500 KVA DG Hiring | As per Tender document. | 3 | eac | chinmayn | 1,095 | |
| 13 | Fire engine or DG Starter rewinding and repair cost | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 14 | Fire engine or DG Starter solenoid switch | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 15 | Fire engine or DG Starter Brush holder | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 16 | Fire engine or DG Starter Armature rewinding | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 17 | Battery 12V, 180AH | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 18 | Battery 12V, 150AH | As per Tender document. | 15 | eac | chinmayn | 1,095 | |
| 19 | Battery 12V, 800 AH, SUV | As per Tender document. | 2 | eac | chinmayn | 1,095 | |
| 20 | Battery 12V, 700 AH, SUV | As per Tender document. | 2 | eac | chinmayn | 1,095 | |
| 21 | Battery 12V, 26AH, UPS Battery | As per Tender document. | 50 | eac | chinmayn | 1,095 | |
| 22 | Battery 12V, 100AH, UPS Battery | As per Tender document. | 30 | eac | chinmayn | 1,095 | |
| 23 | Hydrant Monitor Maintenance | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 24 | Double Hydrant Maintenance | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 25 | Hydrant Gate Valve Maintenance | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 26 | Testing of GMS Sensors | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 27 | DV Testing | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 28 | Checking of MCP | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 29 | Gate Valve removal and fixing | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 30 | Safety trolley, LT Suite, SCBA Check and Clean. | As per Tender document. | 36 | eac | chinmayn | 1,095 | |
| 31 | Checking of ESD and BGU | As per Tender document. | 36 | eac | chinmayn | 1,095 |
Categories
49
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar maintenance/rental engagements
Financial statements or turnaround documentation
EMD payment receipt or proof
Technical bid documents demonstrating compliance with equipment maintenance
OEM authorization or vendor authorization (where applicable)
Undertaking of non-liquidation/non-bankruptcy
Frequently Asked Questions
How to bid for maintenance and rental charges in Kochi HPCL tender 2026?
Bidders must submit GST, PAN, experience proofs, financials, EMD ₹146,000, and OEM authorizations. Ensure HPCL GTC compliance, provide technical bids covering rewinding/servicing and DG rental, and demonstrate capacity to handle 25% quantity variations.
What documents are required for HPCL Kochi maintenance tender 2026?
Submit GST, PAN, company incorporation details, financial statements, EMD receipt, technical compliance certificates, OEM authorization, and experience certificates for similar maintenance and rental contracts at Kochi LPG Plant.
Which items are covered under the HPCL Kochi 2026 schedule?
Items include exhaust fan rewinding, 1HP–7.5HP motor rewinding, 5HP washing pump servicing, 2HP submersible rewinding, LOT/SUMO valve changes, 500 KVA DG rental and transport, DG starter components, batteries of multiple ratings, hydrant maintenance, ML sensors testing and DV testing.
What is the EMD amount for the HPCL Kochi tender 2026?
The EMD amount is ₹146,000. Bidders must furnish the EMD as per HPCL GTC requirements, via online or DD as specified in the bidding portal, along with the bid submission.
What are the delivery terms for HPCL Kochi maintenance contract?
Delivery must commence from the last date of the original delivery order; option clause allows up to 25% quantity variation with minimum 30 days extra delivery time, ensuring timely maintenance and DG rental services.
What standards or OEM requirements apply to HPCL Kochi bid 2026?
OEM authorizations or service certifications are required for relevant equipment; HPCL GTC governs terms; no explicit ISI/ISO standards listed, bidders should evidence technical capability and compliance with equipment maintenance specifications.
How will quantity variation affect the HPCL Kochi contract?
Contract allows ±25% quantity variation both at contract award and during currency; delivery periods adjust proportionally with the calculated time extension, subject to a minimum 30 days.
What is the scope of DG rental and transport charges in the tender?
The schedule includes rental charges for 500 KVA DG and associated transportation charges; bidders must quote fixed rates for both rental and transport as part of the rate contract for Kochi LPG Plant.