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Mangalore Refinery & Petrochemicals Limited GeM Tender Karnataka 2026 - Quantity Variation 25% Clause and GST Terms

Bid Publish Date

13-Feb-2026, 4:34 pm

Bid End Date

02-Mar-2026, 3:00 pm

Location

DAKSHINA KANNADA , KARNATAKA

Progress

Issue13-Feb-2026, 4:34 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Category

1000184365

Bid Type

Two Packet Bid

Categories 9

BP INSTRUMENT FLOW DETECTOR VALVE PARTS AND ACCESSORIES FAN FUEL PUMP AIR COOLED ENGINE FLOW REGULATOR WELL TESTING EQUIPMENTS FLOW SWITCHES

Tender Overview

Mangalore Refinery & Petrochemicals Limited seeks vendors via GeM for the Materials Department in Dakshina Kannada, Karnataka. The tender references five BOQ items, though specific quantities aren’t disclosed. Key auction terms include a potential 25% quantity variation at contract placement and during the contract period at contracted rates. Delivery timelines are tied to the original delivery period with formula-based extensions, minimum 30 days. The bidder must comply with GST-related invoicing and vendor code creation prerequisites, and the invoice must be GST-compliant in the consignee’s name. A nominated Inspection Agency will conduct acceptance. This tender emphasizes GST mechanics and supplier eligibility tied to BIM/GeM processes.

Technical Specifications & Requirements

  • No explicit product specs or item-level details are provided in the data set; however, the terms require adherence to standard invoicing and GST practices.
  • Quantity flexibility up to 25% during award and currency, with delivery-time calculations: (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
  • GST treatment: bidders must determine applicable GST; reimbursement as actuals or applicable rates, capped to quoted GST percentage.
  • Vendor code creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; GST invoice to be raised in consignee name with its GSTIN.
  • Inspection: Nominated Inspection Agency to be chosen by buyer; inspection mechanism not fully specified.
  • Payment and invoicing: GeM portal GST invoice upload and GST payment confirmation screenshot required.

Terms, Conditions & Eligibility

  • EMD/financial security: Not disclosed in the provided data; bidders should align with GeM terms.
  • Delivery commitment: Delivery period begins from last date of original delivery order; option extension rules apply.
  • Contract termination grounds: If seller fails to deliver, misrepresents, or becomes insolvent; termination rights retained by purchaser.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; supplier must ensure invoice is in consignee name with GSTIN.
  • Audit/inspection: IGAs to be finalized by purchaser; ensure readiness for inspection.

Key Specifications

  • Quantity variation up to 25% during award and currency

  • Delivery time extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • GST invoicing in consignee name with GSTIN

  • Nominated Inspection Agency to be appointed by Buyer

  • Five BOQ items with no specific quantity disclosed

Terms & Conditions

  • Quantity variation clause up to 25% at award and during currency

  • GST handling and invoicing requirements for MRPL

  • Vendor code creation documents and EFT mandate submission

Important Clauses

Payment Terms

GST reimbursement as actuals or as per applicable rates (whichever is lower) subject to quoted GST %; invoice raised in consignee name with GSTIN

Delivery Schedule

Delivery period begins from last date of original delivery order; option-based extensions apply with minimum 30 days or proportional calculation

Penalties/Liquidated Damages

Contract termination if seller fails to deliver or deliver defective materials; specific LD rates not disclosed

Bidder Eligibility

  • Provide PAN Card and GSTIN copies

  • Submit EFT Mandate and Cancelled Cheque

  • Demonstrate ability to raise GST-compliant invoices in consignee name

Documents 6

GeM-Bidding-8983166.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1000184365 UPGRADATTION KIT FOR RTFOT 220V 50HZ PNPV1632KIT1 1 pieces sunil_materials 112
2 1000184366 UPGRADE OF GEARMOTOR PNPV1612R50KIT 1 pieces sunil_materials 112
3 1000189404 B01611600000 FLOW METER ASSEMBLY FOR CHIRAYU RTFOT 1 pieces sunil_materials 112
4 1000189405 PV1612R17 FAN 92 92 38 24VDC FOR CHIRAYU RTFOT 1 pieces sunil_materials 112
5 1000189406 ENCODER DISC FOR CHIRAYU RTFOT 1 pieces sunil_materials 112

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

GST invoice raised in the name of Consignee with Consignee GSTIN

6

scanned GST portal payment confirmation screenshot

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid in MRPL GeM tender in Karnataka 2026 with quantity variation?

Bidders must register on GeM, prepare PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure GST is applied correctly; the tender permits up to 25% quantity variation at award and during the contract, calculated by the given formula with a 30-day minimum extension when needed.

What documents are required for MRPL GeM vendor code creation in Karnataka?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Ensure GST invoice is issued in the consignee name with the consignee GSTIN for MRPL procurement.

What are the GST requirements for MRPL GeM invoicing?

GST must be determined by bidders; reimbursement is as actuals or at the applicable rate (whichever is lower) up to the quoted GST percentage. Invoices must be uploaded on GeM with the GST payment confirmation screenshot.

When does delivery extend under the MRPL 25% quantity option clause?

Delivery time extension follows (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may occur during the currency of the contract at contracted rates.

What are MRPL’s inspection arrangements for GeM tenders?

A Nominated Inspection Agency will be appointed by MRPL; the exact agency is not disclosed, but bidders should be prepared for agency-based inspection testing and verification.

What are the critical eligibility criteria for MRPL GeM procurement?

Eligibility focuses on compliance with GeM registration, provision of PAN, GSTIN, and banking EFT details; ability to issue GST-compliant invoices in the consignee’s name; and readiness to meet delivery/extension terms.

What happens if a bidder cannot deliver MRPL materials on time?

MRPL reserves termination rights for non-delivery; other grounds include material misrepresentation or insolvency. Bidders must monitor delivery commitments, and extensions follow the specified calculation.

What are the key terms for MRPL GeM payments and invoicing?

Payments follow standard GeM processes; invoices must be GST-compliant, raised in the consignee name, and supported by GST portal payment confirmation screenshots.