North Western Railway Tool Bag Tender BIS Marked, OEM Authorized, Bikaner Rajasthan 2025 – ISI/BIS Compliant
North Western Railway
BIKANER, RAJASTHAN
Posted:
30 October 2025
Closed:
11 December 2025
GEM
Categories
1
Tender Overview
East Central Railway invites bids for the supply of tool bags (Q3) to be delivered in PATNA, BIHAR. The contract covers the supply of goods with inspection at consignee site and pre-dispatch options via RITES. Bidders must provide tender-specific authorization and evidence of prior OEM performance. The scope allows quantity fluctuations up to 25% and delivery based on final orders, with standard GST invoicing requirements and post-inspection acceptance. This tender emphasizes compliance with buyer-added terms, including bulk-order performance criteria and traceable PO documentation. The opportunity targets manufacturers/distributors of rugged, weatherproof tool bags with optional trolley integration and defined dimensions, approved by the railway procurement framework.
Technical Specifications & Requirements
- Product: Tool bag (Q3) with trolley included option
- Key features: Waterproof body, defined height, length, width; body material details and overall shape
- Dimensions: explicit but not listed in data; inspection to verify compatibility with platform/tool storage
- Certifications/standards: references to generic “IS/ISO” style compliance and warranty terms; OEM authorization required
- Inspection: Pre-dispatch by RITES or post-receipt at consignee site; GST-compliant invoicing on GeM portal
- Delivery terms: option clause allows up to 25% quantity variation during contract; delivery timing calculated per clause, minimum 30 days
- Documentation: tender-specific authorization letter; evidence of prior PO performance (minimum 20% of tender quantity in past 3 years)
Terms, Conditions & Eligibility
- EMD: not disclosed; bidders must comply with atc terms and provide necessary certificates
- Scope: Only supply of goods (no services) with GST-compliant invoicing in consignee name
- Eligibility: OEM authorization; demonstrated prior purchase orders equaling at least 20% of tender quantity in last 3 years; bid validity and documentary evidence required
- Payment/Delivery: terms linked to delivery orders; inspection outcomes impact acceptance; penalties/LD not specified here
- Submission: upload GST invoice scan and GST portal payment confirmation; attach CRNs and ICs as proof of performance
- Compliance: failure to upload required certificates may lead to rejection; ATC and corrigendum terms apply
Key Specifications
-
Tool bag (Q3) with waterproof body
-
Trolly included option
-
Defined height, length, width dimensions
-
Body material specification
-
Closing type and bag shape
-
Warranty terms
-
Inspection criteria: pre-dispatch (RITES) or post-receipt at consignee site
Terms & Conditions
-
Quantity may be increased/decreased by up to 25% during contract
-
Supply of goods only; GST invoice in consignee name
-
Pre-dispatch inspection by RITES; post-receipt inspection at consignee
-
OEM authorization and prior PO performance evidence required
Important Clauses
Payment Terms
GST-compliant invoicing; payment to be processed as per GeM/ATC terms after inspection
Delivery Schedule
Delivery period tied to last date of original delivery order; option for extended quantity calculated with minimum 30 days
Penalties/Liquidated Damages
Not explicitly specified; compliance with delivery & inspection terms essential to avoid penalties
Bidder Eligibility
-
OEM authorization proving manufacturer status
-
Evidence of PO performance amounting to at least 20% of tender quantity in past 3 years
-
GST registration and financial stability documentation
Documents 3
GeM-Bidding-9010878.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specifications | Closing type | Zipper |
| Specifications | Shape | Rectangular |
| Specifications | Type | With pockets |
| Specifications | Waterproof | Yes |
| Specifications | Trolly included | No |
| Specifications | Body Material | Nylon, Polyester, fabric |
| Dimension | Height | 300.0 |
| Dimension | Length | 420.0 |
| Dimension | Width | 200.0 |
| Generic | Warranty | 12 |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates demonstrating OEM authorization
4
Financial statements or turnover documentation
5
Bid security/EMD documents (as applicable by ATC)
6
Technical bid documents and product specifications
7
OEM authorization letter
8
Purchase orders evidencing prior performance (PO copies, CRN, CRAC, R/Notes)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the tool bag tender in Patna with OEM authorization?
Bidders must submit tender-specific authorization, proof of OEM status, and prior purchase orders totaling at least 20% of the tender quantity within 3 years. Include GST registration, PAN, financials, and PoCs. Ensure post-dispatch inspection readiness by RITES or consignee site inspection.
What documents are required for East Central Railway tool bag bid 2026?
Required documents include GST certificate, PAN, OEM authorization, experience certificates, PO performance proof, financial statements, technical bid, and EMD as applicable. Also include scanned GST invoice and GST portal payment confirmation during GeM submission.
What are the key specifications for waterproof tool bags with trolley?
Bidders must supply waterproof tool bags with optional trolley, defined height/length/width, durable body material, and closing type. Ensure IS/ISO compliant and include warranty terms; provide pre-dispatch inspection documentation by RITES where applicable.
When is delivery required for the Patna tool bag procurement?
Delivery timing follows the last date of the original delivery order, with option for extended quantities calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days after order placement.
What is the inspection process for this railway tender?
Inspection can be pre-dispatch by RITES or post-receipt at the consignee site. Ensure documentation supports both pathways; non-compliance may lead to rejection at acceptance.
How does the 25% quantity option affect delivery and pricing?
The purchaser may vary quantity by ±25% during contract and currency, with rates fixed at contracted levels. Delivery period adjusts proportionally, ensuring minimum 30 days for extended timeframes.
What are the GST invoicing requirements for GeM submission?
Invoices must be in the consignee name, accompanied by GST portal payment confirmation, and scanned GST invoice copies uploaded to GeM during bid submission.
What prior performance evidence is needed for bulk orders?
Submit purchase orders from any Zonal Railway/PU/Core for at least 20% of tender quantity in the last 3 years, with ICs/CRN/CRAC and R/Notes as proof.
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Documents 3
GeM-Bidding-9010878.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS