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Indian Navy Vendor Code Creation Tender Kerala 2025 - GST, PAN, EFT & 1 Year Warranty Standards

Bid Publish Date

01-Jan-2026, 3:43 pm

Bid End Date

22-Jan-2026, 4:00 pm

Location

ERNAKULAM , KERALA

Progress

Issue01-Jan-2026, 3:43 pm
AwardPending
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Quantity

67

Category

EV3108B 41065055

Bid Type

Single Packet Bid

Categories 43

WORM PUMPS AC DRIVE FLUORESCENT LAMP SLIDER VALVES APFC PANEL HYDRAULIC SYSTEM HYDRAULIC SHOVEL SWITCHES AND RELAY INDUSTRIAL DRIVE HYDRAULIC JACK HYDRO FLUID ELECTRICAL SUBSTATION STATIC CONVERTERS SPEED DRIVE SYSTEM HYDRAULIC CYLINDER PNEUMATIC STARTER UPS PILLOW BLOCK HYDRAULIC MACHINES SUB STATION AC MOTORS POWER SAVER TIMER SOFT STARTER BLOOD PRESSURE MONITOR DOME KIT HYDRAULIC PULLER POWER VALVE HEAVY EQUIPMENT COMPONENT HYDRAULIC ALTERNATING PRESSURE SYSTEMS CENTRIFUGAL MACHINE HYDRAULIC TOOLS AEROSOL CANS SWITCHING APPARATUS MOTOR STARTER CONTROLS BODYWEIGHT MEASURING SCALE DIGITAL THERMOMETER BUSH ATM HYDRAULIC PART SOLENOID VALVES

Tender Overview

The Indian Navy (Department of Military Affairs) based in ERNAKULAM, Kerala invites bids for Vendor Code Creation and related documentation support across 15 BOQ items. Although explicit item specifications are not published, the tender establishes standard submission requirements and a 1-year warranty framework, with online payment options and post-award service expectations. A key differentiator is the option clause allowing quantity variation up to 50% during contract execution, and the need for dedicated service support infrastructure in India. This tender emphasizes compliance with banking transfers, certificate uploads, and timely delivery within the extended windows if the option is exercised, making supplier readiness and compliance critical for bidding success.

Technical Specifications & Requirements

  • No specific product technical specs are published in the tender data; reference to 15 BOQ items indicates administrative/vendor-code related scope rather than hardware or software deliverables.
  • Mandatory certificates and documents must be uploaded; 1-year warranty is required from final acceptance or post-installation.
  • Service support: dedicated toll-free/OEM support line must be available; installation, commissioning, training, troubleshooting, and maintenance capability in India is expected.
  • Warranty certificates from OEM must be submitted at delivery; performance security via PBG or online RTGS/Internet banking is permitted.
  • Payment on-line transfer must include contract name and seller entity in transaction details; banking details provided for RTGS payments to SBI Ernakulam branch.
  • Option clause permits up to 50% quantity variation before/within contract period with proportional delivery extension.

Terms, Conditions & Eligibility

  • EMD/PBG: Online RTGS/internet banking payment acceptable; detailed beneficiary and bank info provided; submit proof within 15 days of award.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; certificates and OEM authorizations must be uploaded.
  • Delivery: extended delivery periods possible under option clause; minimum 30-day extension rule applies.
  • Warranty: 1-year warranty from final acceptance or after installation, with OEM warranty certificates required at delivery.
  • Service: dedicated/help line requirement; post-delivery service capability must be established in India.
  • General compliance: bids can be rejected for missing certificates or documents; adherence to ATC and corrigenda is mandatory.

Key Specifications

  • Vendor Code Creation scope across 15 BOQ items

  • 1-year warranty from acceptance/installation

  • Dedicated India service capability

  • Online RTGS/internet banking payment to SBI Ernakulam

  • Up to 50% quantity variation under option clause

  • Upload of PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • Online payment via RTGS to SBI Ernakulam with contract/name details

  • Delivery extensions possible with 50% quantity variation

  • Mandatory OEM warranty certificates at delivery

Important Clauses

Payment Terms

Online RTGS/internet banking payments allowed; proof of online payment to be uploaded within 15 days of award; contract name and seller entity must be included in transaction details.

Delivery Schedule

Option clause permits up to 50% quantity changes; delivery period adjusts proportionally; minimum 30 days extension unless original period dictates otherwise.

Penalties/Liquidated Damages

Not explicitly stated in data. Ensure compliance with ATC and corrigendum; warranty and service commitments imply potential penalties for non-performance.

Bidder Eligibility

  • Valid PAN and GST registrations

  • Evidence of EFT mandate and bank certification

  • OEM authorizations and service capability within India

  • Compliance with warranty and post-installation support requirements

Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 EV3108B 41065055 POWER OFF DELAY TIMER 1 pieces dcwhns@123 180
2 EV3108B 14404479 SUCTION FILTER 2 pieces dcwhns@123 180
3 EV3108B 16056022 550 VA UPS 3 pieces dcwhns@123 180
4 EV3108B 30120001 HYDRAULIC CYLINDER SEAL KIT 2 pieces dcwhns@123 180
5 EV3108B 30120028 PUMP P6P PUMP WITH VALVE ASSLY 1 pieces dcwhns@123 180
6 EV3108B 30120029 DC VALVE 1 pieces dcwhns@123 180
7 EV3108B 30120051 FEED BACK UNIT 1 pieces dcwhns@123 180
8 EV3108B 30120232 FILTER 5 pieces dcwhns@123 180
9 EV3108B 30140065 TRANSFORMER 100VA 13 pieces dcwhns@123 180
10 EV3108B 31096034 SOFT STARTER LINE CONTACTOR 1 pieces dcwhns@123 180
11 EV3108B 61131002 BUSH AMPLIFIER 4 pieces dcwhns@123 180
12 EV3108B 76900843 SEAL DOWTY 18 pieces dcwhns@123 180
13 EV3108B 77000222 O SEAL REF 222 10 pieces dcwhns@123 180
14 EV3108B 91044002 LCD DISPLAY UNIT 4 LINE 20C 3 pieces dcwhns@123 180
15 EV3108B VHDP25005 VALVE ASSEMBLY SERVO 2 pieces dcwhns@123 180

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Required Documents

1

PAN Card

2

GST Certificate

3

Cancelled Cheque

4

EFT Mandate (bank-certified)

5

OEM Authorizations (if applicable)

6

Warranty Certificates (OEM)

7

Service & Support Details (toll-free number)

8

Proof of Online Payment Transfer (RTGS/Internet Banking)

9

Certificates Upload (as per ATC/Corrigendum)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Indian Navy vendor code creation tender in Kerala 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and bank EFT mandate with the bid. Upload OEM authorizations as applicable, plus any required service certificates. Ensure online RTGS/PBG payment options are ready and provide proof within 15 days of award. Compliance with ATC and corrigenda is essential.

What documents are required for vendor code creation tender in ERNAKULAM?

Required documents include PAN card, GSTIN, cancelled cheque, and EFT mandate certified by bank. Upload OEM authorizations and service capability certificates. Ensure GST registration and financial statements are ready for submission; provide proof of online payment transfer with contract name and seller entity.

What is the warranty requirement for supplied items in this tender?

A 1-year warranty from final acceptance or post-installation/completion of testing is required. OEM warranty certificates must accompany delivery, and the seller must guarantee rectification of any breakdown during the warranty period. Ensure service support arrangement is in place across India.

What are the payment terms and RTGS requirements for bids?

Payment may be made online through RTGS/internet banking to the SBI account listed. Submit scanned proof of online transfer within 15 days of award, and indicate the contract number and seller name in the transaction details. PBG submission remains an option per GeM terms.

What is the delivery period and option clause impact for quantity changes?

The option clause allows up to 50% increase/decrease in quantity at contract placement and during the contract at contracted rates. Delivery time adjusts proportionally: (increased quantity/original quantity) × original delivery period, with a minimum 30 days extension unless the original period is shorter. timelines may be extended within policy limits.

What service capabilities are required for after-sales support?

Bidders must have a dedicated toll-free support line and capability for installation, commissioning, training, troubleshooting, and maintenance within India. OEM service group must be established domestically, ensuring timely on-site service and spares availability for the warranty period.

What standards and certifications are expected from bidders?

Although product-specific specs are not published, bidders must upload required certificates per tender terms, including PAN, GSTIN, EFT mandate, and OEM authorizations. Compliance with ATC, corrigenda, and quality assurance documentation is essential for bid acceptance.

How does one verify eligibility criteria for this Navy tender in Kerala?

Confirm eligibility by ensuring valid GST registration, PAN, banking details for RTGS, and ability to fulfill installation and maintenance requirements in India. Prepare warranty certificates, service capabilities, and proof of prior similar engagements if requested in annexures or ATC.