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State Election Commission Uttar Pradesh Pencil HB & Office Supplies Tender Ghaziabad UP 2025

Bid Publish Date

29-Nov-2025, 1:54 pm

Bid End Date

15-Dec-2025, 1:00 pm

Value

₹3,10,000

Location

GHAZIABAD , UTTAR PRADESH

Progress

Issue29-Nov-2025, 1:54 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10285

Category

Ball Pen normal

Bid Type

Two Packet Bid

Categories 24

VALVE PARTS AND ACCESSORIES TUBE COPIER PAPER SEALS BAG BALL PEN BOX CLOTH PIECES ALPHABET STAMPS BACKHOE FILTER RETAINERS TRANSITION METALS BANNERS MARKING TOOLS MATCH BOX PEN STRING INSTRUMENTS SUPPLY OF SYNTHETIC FABRIC STAPLER BLADE PLASTIC BEEKEEPING EQUIPMENT CALIBRATION WEIGHT KOPARAPAK

Tender Overview

The State Election Commission, Uttar Pradesh, invites bids for a broad range of office supplies and stationery, including Pencil HB, Allpin packets, ink pads in multiple sizes, various photo copy papers, laser printer toners, USB drives, envelopes, file covers, stamps, tapes, pens, and related items listed in the BoQ. Located in Ghaziabad, Uttar Pradesh, the estimated contract value is ₹3.10 Lakh with a total of 87 items in the BoQ. The supplier will need to supply a wide catalog of routine administrative goods, potentially in bulk, under a single procurement exercise. This tender emphasizes quantity handling and comprehensive catalog compliance across diverse stationery categories.

Technical Specifications & Requirements

  • No technical specifications published in the tender package; item categories cover widely used office supplies such as pencils, ink pads, envelopes, file covers, photocopy paper, printer consumables, USB drives, stamps, and related goods.
  • BoQ lists 87 items; explicit item-level quantities or unit measures are not disclosed in the available data.
  • Estimated contract value communicated as ₹3.10 Lakh; bidders should prepare to meet bulk-order fulfillment and catalog accuracy expectations.
  • Delivery and performance expectations will hinge on the general terms and the purchaser’s option clause, with potential for quantity adjustments within the stated limits.
  • Suppliers should align with standard procurement practices for government office supplies and ensure compatibility with common U.P. government office equipment.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase or decrease order quantity up to 25% at contract rates; extended delivery period calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
  • Delivery timing extensions may apply during currency of contract; bidders must comply with these terms and prepare scalable fulfillment plans.
  • EMD details are not disclosed in the provided information; bidders must review the formal terms for exact deposit requirements.
  • General bid compliance includes adhering to the purchaser’s right to adjust quantities and delivery timelines under the option clause; bidders should structure pricing to accommodate volume fluctuations.

Key Specifications

  • 87-item BoQ with items like pencils, ink pads, envelopes, file covers, and printer cartridges

  • Estimated contract value: ₹3.10 Lakh

  • Delivery extension rules: 25% quantity variation with 30-day minimum extension

  • No explicit itemwise quantities or brand standards provided

Terms & Conditions

  • 25% quantity variation rights during contract and extended delivery time calculations

  • Delivery starts from the last date of the original delivery order and may extend per option clause

  • EMD amount and exact submission requirements to be confirmed in terms and conditions

Important Clauses

Payment Terms

Details not provided in available data; bidders should refer to official terms for payment milestones and mode

Delivery Schedule

Delivery periods tied to original delivery order; extended delivery time calculated by option clause formula with minimum 30 days

Penalties/Liquidated Damages

No LD details provided in data; bidders must verify penalty provisions in final terms

Bidder Eligibility

  • Eligibility criterion 1

  • Eligibility criterion 2

  • Eligibility criterion 3

Documents 5

GeM-Bidding-8650267.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 87 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pencil HB Pencil HB 150 1 pieces [email protected] 45
2 Allpin Packet 100 Allpin Leaf Allpin Packet 100 Allpin Leaf 50 1 pieces [email protected] 45
3 Allpin Box 70 gram weight Allpin Box 70 gram weight 120 1 pieces [email protected] 45
4 Tag Lachhi Good Quality 25 Piece per Lacchi Tag Lachhi Good Quality 25 Piece per Lacchi 300 1 pieces [email protected] 45
5 Ink Pad Big Size 160X97 MM Iron Body Ink Pad Big Size 160X97 MM Iron Body 20 1 pieces [email protected] 45
6 Ink Pad Medium Size110X70 MM Iron Body Ink Pad Medium Size110X70 MM Iron Body 50 1 pieces [email protected] 45
7 Ink Pad Small Size 95X52 MM Iron Body Ink Pad Small Size 95X52 MM Iron Body 50 1 pieces [email protected] 45
8 Ink Pad Small Size 95X52 MM Plastic Body Ink Pad Small Size 95X52 MM Plastic Body 50 2 pieces [email protected] 45
9 Photo Copy Paper A4 210x297mm 75GSM Photo Copy Paper A4 210x297mm 75GSM 500 1rim [email protected] 45
10 Photo Copy Paper FS 215x345 mm 75GSM Photo Copy Paper FS 215x345 mm 75GSM 20 1rim [email protected] 45
11 Photo Copy Paper A4 210x297mm 75GSM coloured Photo Copy Paper A4 210x297mm 75GSM coloured 20 1rim [email protected] 45
12 Glossy Photo Paper A4 210x297mm 180 GSM Glossy Photo Paper A4 210x297mm 180 GSM 2 1rim [email protected] 45
13 Lazer Printer Cartage HP 137A Lazer Printer Cartage HP 137A 1 1 pieces [email protected] 45
14 Lazer Printer Cartage HP 12 A Lazer Printer Cartage HP 12 A 1 1 pieces [email protected] 45
15 Lazer Printer Cartage HP 88A Lazer Printer Cartage HP 88A 1 1 pieces [email protected] 45
16 Pen Drive 64 GB Pen Drive 64 GB 2 1 pieces [email protected] 45
17 Pen Drive 128 GB Pen Drive 128 GB 1 1 pieces [email protected] 45
18 Kaidek Kaidek 20 1 pieces [email protected] 45
19 Rubber Band big 3 inch 500 gram packet Rubber Band big 3 inch 500 gram packet 20 per 500 gram [email protected] 45
20 Rubber Band small 1 inch 500 gram packet Rubber Band small 1 inch 500 gram packet 20 per 500 gram [email protected] 45
21 Rubber Band small 2 inch 500 gram packet Rubber Band small 2 inch 500 gram packet 15 per 500 gram [email protected] 45
22 Ragister 02 Q Ragister 02 Q 120 1 pieces [email protected] 45
23 Ragister 04 Q Ragister 04 Q 120 1 pieces [email protected] 45
24 Ragister 06 Q Ragister 06 Q 10 1 pieces [email protected] 45
25 Ragister 08 Q Ragister 08 Q 10 1 pieces [email protected] 45
26 Lock Big Size 65 mm Lock Big Size 65 mm 5 1 pieces [email protected] 45
27 Lock Medium Size 50mm Lock Medium Size 50mm 50 1 pieces [email protected] 45
28 Lock Small Size 40mm Lock Small Size 40mm 80 1 pieces [email protected] 45
29 Spunz Spunz 100 1 pieces [email protected] 45
30 Blade topaz or wilconson Blade topaz or wilconson 20 1 pieces [email protected] 45
31 Match Box Match Box 100 1 pieces [email protected] 45
32 Scale 12inch plastic Scale 12inch plastic 100 1 pieces [email protected] 45
33 Pin Cusion Pin Cusion 4 1 pieces [email protected] 45
34 Niddle Big Niddle Big 100 1 pieces [email protected] 45
35 Sealing Wax Packet with 8 stick 200 gram Sealing Wax Packet with 8 stick 200 gram 50 1 packet [email protected] 45
36 Highlighter luxer Highlighter luxer 10 1 pieces [email protected] 45
37 Permanent Marker Permanent Marker 100 1 pieces [email protected] 45
38 Cello Tape 2 Inch Width Cello Tape 2 Inch Width 30 1 pieces [email protected] 45
39 Ball Pen normal Ball Pen normal 250 1 pieces [email protected] 45
40 Ball Pen renolds or montex or cello or rotomac Ball Pen renolds or montex or cello or rotomac 120 1 pieces [email protected] 45
41 Gel Pen normal Gel Pen normal 20 1 pieces [email protected] 45
42 Pilot Pen Pilot Pen 10 1 pieces [email protected] 45
43 Sketch Pen packet with all color Sketch Pen packet with all color 20 1 pieces [email protected] 45
44 Sketch Pen packet with black color Sketch Pen packet with black color 20 1 pieces [email protected] 45
45 Envelop Big Size 11x16 inch khaki Envelop Big Size 11x16 inch khaki 2 100 pieces [email protected] 45
46 Envelop Medium Size 9x11 inch khaki Envelop Medium Size 9x11 inch khaki 2 100 pieces [email protected] 45
47 Envelop Small Size 9x4 inch khaki Envelop Small Size 9x4 inch khaki 2 100 pieces [email protected] 45
48 Envelop A4 Size Plastic coated Envelop A4 Size Plastic coated 2 100 pieces [email protected] 45
49 Stapler Big Kangaro HP 45 Stapler Big Kangaro HP 45 6 1 pieces [email protected] 45
50 Stapler Small Kangaro 10 Stapler Small Kangaro 10 50 1 pieces [email protected] 45
51 Stpaler Pin Big No 23 13 H 13M Stpaler Pin Big No 23 13 H 13M 100 1 pieces [email protected] 45
52 Stpaler Pin Big No 24X6 1M Stpaler Pin Big No 24X6 1M 50 1 pieces box [email protected] 45
53 Stpaler Pin Small No 10 1M Stpaler Pin Small No 10 1M 100 1 pieces box [email protected] 45
54 File Cover Normal no 225 white File Cover Normal no 225 white 2,000 1 pieces box [email protected] 45
55 File Cover Normal no 225 khaki File Cover Normal no 225 khaki 2,000 1 pieces [email protected] 45
56 File Cover Normal no 360 khaki File Cover Normal no 360 khaki 600 1 pieces [email protected] 45
57 File Cover Normal no 500 File Cover Normal no 500 200 1 pieces [email protected] 45
58 File Cover Hard high Quality coloured File Cover Hard high Quality coloured 50 1 pieces [email protected] 45
59 Wax Mombatti 200mm Per Packet Wax Mombatti 200mm Per Packet 30 1 packet [email protected] 45
60 Basi paper Full Size Per sheet 23x36 inch Basi paper Full Size Per sheet 23x36 inch 100 1 pieces [email protected] 45
61 Basi paper Full Size Per sheet 18x22 inch Basi paper Full Size Per sheet 18x22 inch 400 1 pieces [email protected] 45
62 Carbon paper Rich Blue or Black size 210x330 mm Ashoka Carbon paper Rich Blue or Black size 210x330 mm Ashoka 40 100 pieces [email protected] 45
63 Flued Whitener Pen Flued Whitener Pen 10 1 pieces [email protected] 45
64 Gum Boottle 700 ml Gum Boottle 700 ml 5 1 pieces [email protected] 45
65 Gum Boottle 500 ml Gum Boottle 500 ml 10 1 pieces [email protected] 45
66 Gum Boottle 200 ml Gum Boottle 200 ml 10 per kg [email protected] 45
67 Gum Tube 20 ml Gum Tube 20 ml 50 1 pieces [email protected] 45
68 Fevi Stick Super 15 Gram Fevi Stick Super 15 Gram 50 1 pieces [email protected] 45
69 Sutli per kg Sutli per kg 20 1 kg [email protected] 45
70 Suja with wodden handle Suja with wodden handle 100 1 pieces [email protected] 45
71 Plastic File Folder FS Size Plastic File Folder FS Size 20 1 pieces [email protected] 45
72 Plastic Pauch with dori for ID Card Plastic Pauch with dori for ID Card 200 1 pieces [email protected] 45
73 Calculater Medium Size citizen Calculater Medium Size citizen 20 1 pieces [email protected] 45
74 Calculater small Size Calculater small Size 50 1 pieces [email protected] 45
75 Markin Cloth Pieces in meter Markin Cloth Pieces in meter 50 per meter [email protected] 45
76 Dak Pad cloth Dak Pad cloth 4 1 pieces [email protected] 45
77 Raiper Raiper 10 1 pieces [email protected] 45
78 Flex Banner Flex Banner 600 per sq feet [email protected] 45
79 Clip Board Clip Board 5 1 pieces [email protected] 45
80 Rubber Stamp 2 line Rubber Stamp 2 line 10 1 pieces [email protected] 45
81 Rubber Stamp 3 line Rubber Stamp 3 line 120 1 pieces [email protected] 45
82 Rubber Stamp 4 line Rubber Stamp 4 line 10 1 pieces [email protected] 45
83 Rubber Stamp Round Shaped Rubber Stamp Round Shaped 5 1 pieces [email protected] 45
84 Gumming Stiker 4.5 x7 inch Gumming Stiker 4.5 x7 inch 100 1 pieces [email protected] 45
85 Gumming Stiker 9.5x7 inch Gumming Stiker 9.5x7 inch 200 1 pieces [email protected] 45
86 Polythene bag per Kg Polythene bag per Kg 10 1 kg [email protected] 45
87 Eco friendlly bag per Kg Eco friendlly bag per Kg 20 1 kg [email protected] 45

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Historical Data

Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for similar office-supplies contracts

4

Financial Statements showing turnover

5

EMD/Security deposit documentation

6

Technical bid documents showing catalog compliance for 87 items

7

OEM authorizations or distributorship certificates (if applicable)

8

Any UP government registrations

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the office supplies tender in Ghaziabad UP 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, and technical bid documents detailing catalog compliance for 87 items. Ensure alignment with the 25% quantity option and minimum 30-day delivery extension rules; follow the official bid submission portal workflow.

What documents are required for UP pencil and paper tender in 2025?

Required documents include GST registration, PAN card, experience certificates for similar procurements, financial statements, EMD/Security deposit, technical bid detailing 87-item catalog, OEM authorizations if applicable, and any UP government registration certificates.

What are the delivery terms for the UP procurement of office supplies?

Delivery is governed by the option clause allowing +/- 25% quantity changes; delivery period begins after the original delivery order; extended time is calculated as (additional quantity / original quantity) × original period, with a minimum of 30 days.

What is the estimated contract value for the Ghaziabad tender 2025?

The tender carries an estimated value of ₹3.10 Lakh for the entire catalog of 87 office-supply items; actual orders may vary within the 25% quantity adjustment under the option clause.

Which categories are included in the 87-item BoQ for UP tender?

Category coverage includes pencils, ink pads of multiple sizes, Allpin packets, khaki envelopes, file covers, laser printer cartridges, USB drives, highlighters, markers, tapes, stamps, banners, and related stationery items suitable for government offices.

Are there any brand or standard requirements for this UP procurement?

No explicit brand mandates or standards are published in the current data; bidders should plan for general government procurement compliance and catalog conformity with widely used office-supplies standards.

What is the delivery timeline if the order quantity changes by 25%?

With a 25% quantity variation, the extended delivery time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum extension of 30 days; ensure contingency planning for bulk fulfillment.

How to ensure eligibility for UP government stationery tenders 2025?

Eligibility requires GST and PAN, demonstrated experience in similar procurements, robust financials, EMD readiness, and ability to meet bulk-supply demands across 87 items, plus compliance with option-clause delivery terms.

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