Surat District Cooperative Milk Producers' Union Ltd Automatic Milk Collection Unit Tender Surat Gujarat 2026
Progress
RAQuantity
10
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM expectations: AMCU system software to drive all units; hardware must support PC/controller software.
- • Technical standards: explicit requirement for operating system compatibility and Ethernet connectivity; specific RAM/HDD thresholds to be defined by bidder.
- • Unique clauses: 25% quantity variation right; extended delivery period calculation method with minimum 30 days.
- • Eligibility: installation, training, warranty coverage, and software delivery commitments clearly required.
- • Warranty: coverage from installation date for system and all parts; confirm duration in bid.
- • Penalties/AMC: cross-check for any performance penalties or service support terms in the ATC.
- • Delivery specifics: delivery starts after last original delivery order date; extended periods may apply.
- • Submission readiness: ensure EMD documentation and required technical/commercial bid documents per terms.
Categories
6
Tender Overview
Organization: Surat District Cooperative Milk Producers' Union Ltd. (Surat, Gujarat). Procurement: Automatic Milk Collection Unit with Electronic Milk Analyzer and Adulteration testing. Estimated value: ₹2,000,000. Location: Surat, Gujarat 394101. Scope includes installation, training, warranty coverage, and AMCU system software for driving all units. Unique aspects include integrated PC/controller software requirements and specified network capabilities. This tender emphasizes software compatibility and hardware specifications to support seamless milk collection workflows. Bidders should note the option clause allowing up to ±25% quantity variation and delivery-time mechanics tied to the original and extended delivery periods, plus minimum 30 days for added time. The BOQ shows no line items, indicating a consolidated procurement package.
Technical Specifications & Requirements
- Category: Installation & training; Category: Warranty & services; Category: PC and Software; Category: Computer with Controller Software & Operating System; Category: Ethernet speed; Category: Loose Accessories.
- AMCU System operating software must be provided to drive all units.
- Computer specifications required: Processor, RAM (GB), Hard Drive (HDD), Ethernet speed (GB), and Software Compatibility details to be provided by bidder.
- Training scope includes number of people to be trained (unspecified), with installation and post-installation warranty obligations.
- Warranty: coverage from date of installation for system and components.
- Accessibility: include all loose accessories and ensure compatibility with existing milk collection workflows.
Terms, Conditions & Eligibility
- EMD not specified in data; bidders should verify exact deposit requirements in the T&Cs.
- Option Clause permits quantity variation up to 25% during contract and currency period, with delivery time recalculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
- Delivery schedule links to last date of delivery order; extended periods may apply.
- Compliance with all conditions of installation, training, warranty, and software delivery is required. Ensure readiness to align with supplier obligations under the Buyer Added Terms.
Key Specifications
-
Automatic Milk Collection Unit with Electronic Milk Analyzer and adulteration testing
-
Estimated value: ₹2,000,000
-
Delivery period linked to last date of original delivery order with 25% variation option
-
AMCU System operating software to drive all units
-
Computer with Controller Software & Operating System: processor, RAM (GB), HDD, Ethernet speed, software compatibility
-
Training program: number of personnel to be trained (not specified)
-
Warranty: starts from installation date for system and all components
-
Loose accessories to be included
Terms & Conditions
-
Quantity variation up to 25% during contract and currency period with price retained
-
Delivery time recalculation formula and minimum 30 days for additional time
-
Mandatory installation, training, warranty, and software delivery commitments
Important Clauses
Payment Terms
Not explicitly stated; bidders should confirm payment milestones and any advance or milestone-based payments in the final bid.
Delivery Schedule
Delivery begins after the last date of the original delivery order; option clause may extend delivery period with calculated time based on quantities.
Penalties/Liquidated Damages
Not specified in data; bidders should seek clarity on LD rates for late delivery and performance.
Bidder Eligibility
-
Experience in installation and commissioning of AMCU systems or similar milk collection automation
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Financial capability to handle ₹2,000,000 project scope
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Capability to provide software, hardware, training, and warranty coverage
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Automatic Milk Collection Unit with Electronic Milk Analyzer and Adulteration testing (Q3)
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9259324.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Installation & training | No of people to be trained in training program | 5-10 |
| Warranty & services | Warranty from date of installation(System & all other parts) | 3.0 |
| PC and Software | AMCU System operating software should be provided to drive all units | Yes |
| Computer with Controller Software & Operating system | Processor | 8th Generation Core i5 or better |
| Computer with Controller Software & Operating system | Software Compatibility | Windows 10 |
| Computer with Controller Software & Operating system | RAM in GB | 8 |
| Computer with Controller Software & Operating system | Hard Drive (HDD) | 500 GB |
| Computer with Controller Software & Operating system | Ethernet Speet (GB) | 2 |
| Additional Features | Loose Accessories | Holding bottom tray for spillage, RS 232 Serial Cable, A C Power cable with plug top, Measuring mugs-2 No, Daily cleaning solution No. of Bottle 3 (Quantity minimum 200 ml or equivalent)., Weekly cleaning solution - No. of Bottle 2 (Quantity minimum 200 ml or |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates related to AMCU installations
Financial statements or turnover proof
EMD/Security deposit documentation (if applicable under local terms)
Technical bid documents detailing AMCU software, hardware specs, and installation plan
OEM authorization or dealership certificates (if applicable)
Warranty terms and post-installation service plan
Corrigendum Updates
1 Update Update
Extended Deadline
11-May-2026, 9:00 am
Opening Date
11-May-2026, 9:30 am
Reverse Auction Schedule
Start
15-May-2026, 5:00 pm
End
16-May-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BENAKA TECHNOLOGIES Under PMA | Make : PROMPT Model : Prompt AMCS | 02-05-2026 15:08:15 | |
| 2 | INDIFOSS ANALYTICAL PRIVATE LIMITED Under PMA | Make : PROMPT Model : Prompt AMCS | 28-04-2026 15:36:38 | |
| 3 | NEER SYSTEMS Under PMA | Make : PROMPT Model : Prompt AMCS | 25-04-2026 16:01:46 | |
| 4 | PRINTER CARE Under PMA | Make : PROMPT Model : Prompt AMCS | 25-04-2026 18:58:00 | |
| 5 | PROMPT EQUIPMENTS PRIVATE LIMITED Under PMA | Make : PROMPT Model : Prompt AMCS | 30-04-2026 11:46:00 | |
| 6 | SHREE KAMDHENU ELECTRONICS PRIVATE LIMITED Under PMA | Make : Akashganga Model : AMCU-0001 | 05-05-2026 15:22:24 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | PROMPT EQUIPMENTS PRIVATE LIMITED(MII) Under PMA Winner | ₹14,71,490 | Item Categories : Automatic Milk Collection Unit with Electronic Milk Analyzer and Adulteration testing |
| L2 | INDIFOSS ANALYTICAL PRIVATE LIMITED (MII) Under PMA | ₹15,46,640 | Item Categories : Automatic Milk Collection Unit with Electronic Milk Analyzer and Adulteration testing |
| L3 | BENAKA TECHNOLOGIES (MII) Under PMA | ₹15,76,100 | Item Categories : Automatic Milk Collection Unit with Electronic Milk Analyzer and Adulteration testing |
🎉 L1 Winner
PROMPT EQUIPMENTS PRIVATE LIMITED(MII) Under PMA
Final Price: ₹14,71,490
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the AMCU tender in Surat Gujarat 2026?
To bid, prepare documents listed in terms: GST, PAN, experience certificates, financials, and EMD if applicable. Provide AMCU software/ hardware specifications, installation plan, training roster, and warranty terms. Ensure compliance with the 25% quantity variation clause and confirm delivery timelines per original and extended periods.
What documents are required for the Surat AMCU procurement bid?
Submit GST certificate, PAN card, experience certificates for AMCU installations, financial statements, EMD documentation, OEM authorizations if applicable, technical bid detailing software and hardware specs, installation and training plan, and warranty/AMC details.
What are the technical specifications for the AMCU system in this tender?
Bid should include AMCU operating software to drive all units, PC/controller software with exact processor, RAM (GB), HDD capacity, Ethernet speed, and software compatibility notes. Include training scope and loose accessories, with warranty starting at installation.
When is the delivery deadline given the option clause for quantity variation?
Delivery timing starts from the last date of the original delivery order. If quantity increases by up to 25%, the extended period is recalculated as (additional/original) × original days, with a minimum extension of 30 days.
What is the EMD requirement for the Surat AMCU bid 2026?
EMD amount is not specified in the provided data; bidders must verify the exact EMD or security deposit requirement in the final tender terms and ATC/ATRs before submission.
Which warranty terms apply to the AMCU installation in Surat?
Warranty covers the system and all components from the installation date. Confirm duration and coverage details for hardware, software, and any AMC requirements in the bid submission.
What training provisions are required for the AMCU project in Gujarat?
Bid must specify the number of people to be trained, the training program scope, timelines, and on-site/off-site delivery details to ensure operators can operate the AMCU and related software effectively.
What are the key eligibility criteria for AMCU suppliers in this tender?
Eligibility includes proven AMCU installation experience, financial stability, ability to supply software and hardware, and capability to provide training and warranty. OEM authorizations may be required depending on the bidder profile and product origin.
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Documents 4
GeM-Bidding-9259324.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS