Housing Department West Bengal Desktop Computer Tender 2025 – PAC Only, ISI/ISO Standards, 25% Quantity Option
Bid Publish Date
24-Dec-2025, 11:06 am
Bid End Date
06-Jan-2026, 12:00 pm
Location
Progress
Tender Overview
The opportunity is issued by the Housing Department West Bengal for the procurement of Entry and Mid Level Desktop Computers (Q2) PAC Only. The scope includes Supply, Installation, Testing and Commissioning of desktop systems. Key commercial terms include a 25% quantity option at contract rates and a delivery framework linked to original and extended delivery periods. The contract also requires an on-site OEM warranty and a mandatory establishment of a Functional Service Centre within 30 days of award, with a dedicated service contact point. This procurement targets state-wide deployment, with emphasis on centralized purchase for housing projects and related offices.
Technical Specifications & Requirements
- Product category: Desktop computer systems suitable for entry to mid-level tasks
- Title categories: PROCESSOR, OPERATING SYSTEM, MEMORY (RAM), STORAGE (SSD + HDD), Monitor availability and size details
- OS: Factory pre-loaded desktop OS by the OEM
- RAM/Storage: Dimensions not disclosed; required to specify RAM capacity and SSD/HDD capacities in GB
- Monitor: Monitor availability and screen size in centimeters
- Warranty: On-site OEM warranty for indicated years (exact years not specified)
- Scope: Supply, Installation, Testing and Commissioning included; service centers in State required
- Other: OEM Authorization may be required; escalation and toll-free support expected
Terms, Conditions & Eligibility
- Quantity: Buyer reserves right to increase/decrease quantity up to 25% of bid quantity and during currency at contracted rates
- Delivery: Delivery timeframe references original/extended periods with minimum 30 days for additional time
- Service: Must have a functional Service Centre in the consignee’s state; 30 days to establish if not present
- Support: Dedicated toll-free service line and escalation matrix required
- Documentation: OEM authorization and verification may be required; bid must include OEM authorization certificates
- Payment: Scope includes installation and commissioning; payment terms detailed in contract; ensure all cost components are included in bid price
- Warranty/Penalties: On-site warranty terms to be confirmed; penalties or LD clauses not explicitly stated in available data
Key Specifications
-
- Product category: Desktop computers for entry/mid level use (Q2) PAC Only
-
- OS: Factory pre-loaded operating system by Desktop OEM
-
- RAM: Specify RAM size in GB (capacity to be installed in the system)
-
- Storage: SSD capacity in GB; HDD capacity in GB
-
- Monitor: Availability and screen size in centimeters
-
- Warranty: On-site OEM warranty (in years; exact duration to be confirmed)
Terms & Conditions
-
25% quantity variation allowed at contract and during currency
-
Supply, Installation, Testing and Commissioning included
-
Functional Service Centre in the State required within 30 days
Important Clauses
Payment Terms
Scope includes all cost components; payment terms aligned to delivery milestones and commissioning; exact percentages not specified
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time rules apply under option clause with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; LD terms to be defined in contract based on delivery and performance milestones
Bidder Eligibility
-
Functional Service Centre presence in the State of West Bengal or ability to establish within 30 days of award
-
OEM authorization and verification from the original equipment manufacturer
-
Capability to provide Installation, Testing, and Commissioning along with procurement
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AASHI INFOTECH Under PMA | Make : acer Model : Veriton X4240G | 30-12-2025 16:35:22 | |
| 2 | AGASTYA INTERNATIONAL Under PMA | Make : acer Model : Veriton X4240G | 06-01-2026 11:26:19 | |
| 3 | Mahi enterprise Under PMA | Make : acer Model : Veriton X4240G | 06-01-2026 10:13:39 | |
| 4 | MINAS STORES Under PMA | Make : acer Model : Veriton X4240G | 05-01-2026 11:12:51 | |
| 5 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : Veriton X4240G | 05-01-2026 19:37:27 | |
| 6 | VIKASH TECHSEC PRIVATE LIMITED Under PMA | Make : acer Model : Veriton X4240G | 24-12-2025 19:16:29 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Mahi enterprise Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L2 | AASHI INFOTECH Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L3 | AGASTYA INTERNATIONAL Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L4 | VIKASH TECHSEC PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L5 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L6 | MINAS STORES Under PMA | Item Categories : Entry and Mid Level Desktop Computer |
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) ( PAC Only )
Authority Records
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Documents 4
GeM-Bidding-8756591.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
Bidding documents submitted as per Terms and Conditions
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating prior similar supply
Financial statements or turnover proof
EMD/Security deposit documents (amount not specified)
Technical bid documents and OEM authorizations
OEM Authorisation Certificate (to be verified with OEM)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the desktop tender in West Bengal housing department 2025?
Bidders should prepare OEM authorization, GST and PAN, experience certificates, financial statements, and EMD documents. The bid must cover Supply, Installation, Testing and Commissioning, with OEM pre-loaded OS and on-site warranty. Ensure a Functional Service Centre in West Bengal or readiness to establish within 30 days of award, and comply with the 25% quantity option.
What are the eligibility documents for WB housing desktop procurement 2025?
Eligibility requires GST registration, PAN, at least one prior similar supply, financial stability proof, OEM authorisation, and technical bid documents. An on-site OEM warranty and a toll-free service line are expected. Include service centre proof or establishment plan within 30 days of award.
What specifications are required for RAM and storage in WB desktops?
Tender requires explicit RAM capacity in GB and SSD/HDD capacities in GB. Ensure RAM meets minimum acceptable levels for entry/mid-level tasks, and specify SSD and HDD sizes in the offer. OS must be factory pre-loaded by the OEM.
What is the 25% quantity option for the WB desktop bid?
The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during the contract period at contracted rates. Delivery periods adjust accordingly, with a minimum extended time of 30 days, and recalculation based on the extended quantity.
What are the service and support requirements for the WB desktop tender?
Bidder must provide a dedicated toll-free support line and an escalation matrix. Functional Service Centre must exist in West Bengal, or be established within 30 days of award, with payment release contingent on evidence of the service centre’s operation.
When is installation, testing and commissioning required for the WB desktop supply?
Scope includes Supply, Installation, Testing and Commissioning of the desktops. Bid price must include all costs; ensure readiness to install and commission across multiple sites in West Bengal, with on-site OEM warranty details finalized in contract.
What is required for OEM authorization in the WB desktop tender?
OEM Authorization must be submitted with the bid. The authorization certificate will be verified with the OEM if required. Ensure the authorization covers supply, installation, and warranty obligations for West Bengal deployment.
What standards or certifications apply to the WB desktop tender?
The tender specifies factory pre-loaded OS and on-site OEM warranty, with references to IS/compliance where applicable; ensure the equipment adheres to applicable vendor and local standards as specified by the Housing Department.