Directorate Of Culture UP Video Equipment Tender Mathura 2025 IS 550/ISO compliant

Tender Overview

The Directorate Of Culture, Uttar Pradesh invites bids for a package of video recording and support equipment in Mathura, UP 281001. Items include Video Camera, Lenses, Microphones, Battery, Memory Card, and Hard Disk components across a 6-item BoQ. The scope is procurement for event/archival production with documented ATC terms and commitment to ethical procurement. The contract accommodates quantity variations up to 25% during placement and currency, with delivery timelines tied to the original delivery period and extended time rules. This tender emphasizes data sheet verification, GST compliance, anti-blacklisting, and a clear escalation process for service support, ensuring transparent, compliant procurement for cultural activities.

Brief differentiation stems from ATC obligations and the option clause, which may influence total order quantity and delivery scheduling, necessitating bidders to plan for potential scale adjustments while maintaining contracted rates. Unique aspects include a required escalation matrix and strict data sheet verification to prevent parameter discrepancies.

Keywords: tender in Mathura, UP culture procurement, video equipment bid, ISI/ISO considerations, ATC escalation and GST terms.

Technical Specifications & Requirements

No technical specifications are provided in the available data. However, the tender category explicitly lists the product cluster: Video Camera, Lens, Microphone, Battery, Memory Card, and Hard Disk. Bidders must rely on the Data Sheet upload requirement and ensure all quoted items align with standard industry capabilities and the organization’s data sheet disclosures. Essential compliance elements include GST applicability checks, anti-corruption verifications, and a data sheet traceable to the quoted models. The ATC clauses require an escalation matrix and non-blacklisting declarations, with a data sheet review by the buyer for consistency with quoted parameters. This section highlights the absence of explicit model numbers or capacities but signals the need for standard, compatible video production gear.

• Standards: Not specified; bidders must ensure product datasheets match quoted items
• Documentation: Product Data Sheet upload within bid; BDS validation
• Quality: GST compliance and anti-fraud measures
• Service: Escalation matrix for service support
• OEM/Brand: Not specified; verify data sheet accuracy

Terms, Conditions & Eligibility

• Option Clause allows ±25% quantity variation during contract and currency with proportional lead-time adjustments.
• ATC Requirements include an escalation matrix with contact numbers for service support and a non-blacklisting declaration on ₹100/- stamp paper.
• Data Sheet must be uploaded with bid; discrepancies may cause rejection.
• GST Compliance verified by bidder; reimbursement as per actual rates or quoted cap.
• Qualification Criteria and financial standing: no liquidation or insolvency; self-declaration required.
• Ethics: bidding must adhere to anti-corruption practices and non-conforming bids will be rejected.
• Delivery: period linked to original delivery order; extended timing computed per clause with minimum 30 days.
• Documentation to Submit: GST, PAN, experience proofs, financial statements, EMD documents, OEM authorizations, and technical bid documentation.