Custom Bid for Services - 9030C25C22 Reconditioning Health Checkup and Testing of Ms Eagle Burgmann
Indian Oil Corporation Limited
VADODARA, GUJARAT
Posted:
8 August 2025
Closed:
18 August 2025
GEM
GEM
Indian Oil Corporation Limited Dry Gas Seal Refurbishment & Testing Tender Vadodara Gujarat 2026
Progress
Issue11-Jul-2026, 9:25 am
AwardPending
Quantity
1
Similar Category
Support Services
Bid Type
Single Packet Bid
Key Highlights
- • Targeted brand requirement: Eagle Burgmann Dry Gas Seals refurbishment and testing
- • Location-specific opportunity: Dumad site Gujarat Refinery, Vadodara
- • Contract flexibility: 25% quantity/duration variation at issue and post-issuance
- • No BOQ items available; implies custom service scope and on-demand scheduling
- • OEM alignment: confirm Eagle Burgmann service authorization and calibration standards
- • Warranty/support expectations: to be defined in final contract
- • Delivery/installation context: on-site testing and potential workshop refurbishment
- • Payment terms and EMD: to be clarified in tender amendments
Categories
9
Tender Overview
Organization: Indian Oil Corporation Limited, a major Indian energy importer and refiner seeking refurbishment & testing of Dry Gas Seals (Eagle Burgmann make) installed in pumps of the AA BA Unit at the Dumad site, Gujarat Refinery. Location: Vadodara, Gujarat 390001. Category: Custom Bid for Services (Refurbishment & Testing). Scope: service execution for seal refurbishment and functional testing, with no BOQ items available. Contract flexibility: 25% increase/decrease in contract quantity or duration permitted at issuance and thereafter, with service-provider consent for value scope expansion. Key differentiator: specific OEM seal brand (Eagle Burgmann) and location-specific refinery pumps.
Technical Specifications & Requirements
- Service type: Refurbishment and testing of Dry Gas Seals (DGS) for pumps in the AA BA Unit.
- Seal brand: Eagle Burgmann make.
- Platform/location: Dumad site, Gujarat Refinery, Vadodara region.
- BOQ status: No items listed; no quantities provided.
- Standards/quality: Not specified; bidders must infer from OEM/industry best practices for DGS refurbishment and testing.
- Delivery/Execution scope: On-site or workshop-based refurbishment + testing as per site requirements.
- Experience indication: Demonstrated capability with Eagle Burgmann DGS and refinery pump maintenance is implied but not explicit.
Terms, Conditions & Eligibility
- EMD: Not specified; bidder to confirm as per IOC T&C.
- Quantity/Duration flexibility: Up to 25% adjustment at contract issuance; scope expansion allowed with consent for lumpsum service contracts.
- Payment terms: Not specified in data; bidders should anticipate IOC standard terms and negotiate clarity upon confirmation.
- Documentation: Standard bid documents plus OEM authorization for Eagle Burgmann repairs recommended; ensure compliance with vendor and IOC policies.
- Delivery timeline: Not defined; bidders should propose schedule aligned to Dumad site maintenance windows.
- Warranty/Support: Not specified; propose post-refurbishment warranty terms and service support durations.
Key Specifications
-
Product/Service: Refurbishment & testing of Dry Gas Seals for refinery pumps
-
Brand/OEM: Eagle Burgmann make
-
Location: Dumad site, Gujarat Refinery, Vadodara, Gujarat
-
BOQ: Not provided; implies bespoke service scope
-
Standards/Compliance: Not explicitly stated; rely on OEM and refinery best practices
-
Warranty/Support: Not specified; bidders should propose post-refurbishment warranty terms
-
Delivery: Not defined; plan around site maintenance windows
Terms & Conditions
-
25% quantity/duration adjustment allowed at contract issuance
-
EMD and exact financial terms not specified; require confirmation
-
No BOQ items; requires bespoke service proposal from bidders
-
OEM authorization for Eagle Burgmann refurbishment recommended
-
Delivery timeline and payment terms to be finalized post bid
Important Clauses
Payment Terms
Not specified in available data; bidders should seek IOC confirmation and propose milestone-based payments aligned with refurbishment/testing milestones
Delivery Schedule
Not defined; bidders should propose detailed site access, maintenance window alignment, and on-site vs workshop refurbishment plan
Penalties/Liquidated Damages
Not specified; bidders to inquire about LD clauses in final contract and propose reasonable performance-based penalties
Bidder Eligibility
-
Experience in refurbishment and testing of Eagle Burgmann dry gas seals for refinery pumps
-
Demonstrated capability with on-site maintenance at petrochemical/refinery facilities
-
OEM authorization or proven capability to service Eagle Burgmann DGS
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - 9030C26C58 Refurbishment & Testing of Dry Gas seals of Ms Eagle Burgmann make installed in pumps of AA BA Unit at Dumad site Gujarat Refinery
Advisory Bank
State Bank of India
ePBG Percentage
2.5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Vadodara
Delivery Pincodes
391320
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ajay Savakar Bansode | 391320,P.O Jawaharnagar 391320 | Vadodara | Gujarat | 391320 | Project / Lumpsum Based | - | - |
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED
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Documents 12
GeM-Bidding-9586946.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST Registration Certificate
2
Permanent Account Number (PAN) Card
3
Experience certificates for similar DGS refurbishment & testing projects
4
Financial statements or turnover proof for last 2-3 years
5
Technical bid documents demonstrating Eagle Burgmann DGS capability
6
OEM authorization or certificate for Eagle Burgmann repairs
7
Any previous refinery maintenance approvals or safety certifications
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Eagle Burgmann DGS refurbishment tender in Vadodara Gujarat 2026
Bidders should prepare OEM authorization, demonstrate experience with Eagle Burgmann dry gas seals, submit GST and PAN, and provide financial statements. Clarify EMD if required, and propose a precise on-site refurbishment/workshop plan with milestones and warranty terms.
What documents are required for IOC Dumad site tender participation in Gujarat
Submit GST registration, PAN, two years of financials, experience certificates for similar DGS projects, OEM authorization for Eagle Burgmann, and technical bid detailing refurbishment workflow, safety approvals, and on-site/off-site delivery plan.
What are the technical requirements for Eagle Burgmann DGS refurbishment
Provide evidence of capability to refurbish Eagle Burgmann dry gas seals, including calibration, leak testing, and functional testing per OEM guidelines. Include safety compliance, torque specs, and acceptance criteria for post-refurbishment performance.
When is the delivery timeline for refurbishment and testing services in Gujarat
Delivery timeline is not specified; bidders must propose a schedule aligned to plant maintenance windows, with clear milestones for dismantling, refurbishing, testing, and reinstallation at the Dumad site.
What are IOC payment terms for the Dumad site DGS service contract
Payment terms are not stated; bidders should request IOC to confirm milestones-based payments, with possible advance, progress, and final settlement upon acceptance of refurbished DGS and successful testing.
What warranty provisions are expected for DGS refurbishment in refinery pumps
Propose a post-refurbishment warranty covering leak-tightness, performance under test, and a defined AMC option. Include duration (e.g., 12–24 months) and response times for service calls at the Dumad site.
What are the 25% quantity/duration flex terms for this IOC tender
The contract allows ±25% change in quantity or duration at issue, with acceptance by the bidder. For lumpsum services, scope/contract value may increase by 25% with provider consent.
What standards or OEM guidelines apply to Eagle Burgmann DGS servicing
Servicing must follow Eagle Burgmann OEM guidelines and refinery safety standards. Bidders should include OEM manuals, torque specs, seal assembly procedures, and warranty alignment to Eagle Burgmann specifications.
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Documents 12
GeM-Bidding-9586946.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS