Southern Railway Fire Extinguisher AMC/CMC Tender Kollam Kerala 2026 - ISI/CO2/Dry Powder Standards & FDR EMD
Progress
Tender Overview
Southern Railway, under the Indian Railways network, invites bids for AMC/CMC of Fire Extinguishers deployed at railway premises in Kollam, Kerala. The procurement covers Dry Powder Fire Extinguishers and Carbon Dioxide Fire Extinguishers, with an estimated contract value of ₹1,014,623 and an EMD of ₹20,300. The scope centers on maintenance and service continuity for on-site extinguishers, ensuring compliance and readiness at railway facilities. A key differentiator is the flexible scope adjustment of up to 25% during contract issuance and execution, enabling adaptive coverage for maintenance workloads. The tender emphasizes formal terms via GeM with condition-specific variations and security deposit modalities.
Technical Specifications & Requirements
- Product category: AMC/CMC of Fire Extinguishers for Railway premises (Dry Powder and CO2 types)
- Location: Kollam, Kerala - 689695
- Estimated value: ₹1,014,623; EMD: ₹20,300
- Variation clause: up to 25% change in quantity or contract duration at issuance and during execution
- EMD/PBG options: EMD may be furnished as a Fixed Deposit Receipt (FDR); FDR endorsed in favor of the Sr. Divisional Finance Manager, Thiruvananthapuram; original FDR delivery within 15 days post award; hard copy of FDR to be submitted
- Payment terms for service provider: salaries of deployed staff must be paid by the service provider first, with subsequent claims to the buyer along with PF/ESIC and bank statements
- Security deposit: PBG or FDR options permitted; FDR to be released per endorsement on the back and provided with covering letter
- Award considerations: no BOQ items listed; emphasis on compliance and timely delivery/support along with documentation
Terms, Conditions & Eligibility
- EMD details: ₹20,300; can be deposited as FDR in the name of Sr. Divisional Finance Manager, Thiruvananthapuram; scanned proof to accompany bid; hard copy to be delivered within 5 days of bid end date/opening
- PBG/FDR: Successful bidder may submit FDR instead of or along with PBG; FDR must be clearly pledged in the buyer’s favor; delivery of the original FDR within 15 days of contract award
- Variation allowance: 25% scope/quantity adjustments permitted; bidder must accept revised quantity/duration
- Payment of wages: contractor to pay salaries first, with statutory documentation (PF, ESIC) and bank statements supplied to buyer with payment claims
- Delivery/installation expectations: not explicitly defined; implies ongoing maintenance and service continuity for on-site extinguishers
- Documentation requirements: submission of FDR proof, scanned bid documents, and hard copies per terms
- Warranty/penalties: not specified; focus on security deposit and timely maintenance obligations
Key Specifications
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Equipment types: Dry Powder Fire Extinguishers, Carbon Dioxide Fire Extinguishers
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Estimated contract value: ₹1,014,623
-
EMD amount: ₹20,300
-
Variation: contract quantity/duration up to 25% during issue and execution
-
FDR and PBG options for security deposit allowed
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Delivery/compliance: on-site AMC/CMC maintenance for railway premises in Kollam
Terms & Conditions
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EMD to be furnished as FDR or eligible alternative; delivery of hard copy within 15 days
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25% quantity/duration variation allowed at contract issuance and during execution
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Salary payments for deployed staff must be made by the contractor upfront
Important Clauses
Payment Terms
Contractor must pay staff salaries first; subsequent claims to be made to Southern Railway with PF/ESIC documentation and bank statements
Delivery Schedule
No explicit schedule; maintenance service implied for railway premises in Kollam; on-site AMC/CMC deliverables
Penalties/Liquidated Damages
Not specified in terms; emphasis on variation rights and FDR security deposits
Bidder Eligibility
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Experience in AMC/CMC of fire extinguishers (Dry Powder and CO2) at railway or large facilities
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Ability to furnish EMD via FDR and supply required documentation
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Financial capacity to sustain upfront staff salaries and compliance costs
Tender Data
Bid Details
Quantity
190
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1522
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
AMC / CMC of Fire Extinguishers - Railway premises; Dry Powder Fire Extinguisher , AMC / CMC of Fire Extinguishers - Railway premises; Carbon Dioxide Fire Extinguisher
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
27
Delivery Details
Delivery Locations
1
Delivery Cities
Kollam
Delivery Pincodes
691001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| ANEESH SANTHOSH | 691001,OFFICE OF THE SR SECTION ENGINEER,MEMU CAR SHED,SOUTHERN RAILWAY,NEAR RAILWAY STATION,KOLLAM | Kollam | Kerala | 691001 | 185 | - | Number of Months of Contract : 24 |
Authority Records
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Documents 4
GeM-Bidding-9985074.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar AMC/CMC of fire extinguishers
Financial statements or turnover proof
EMD submission document (FDR or online payment receipt)
Technical bid documents demonstrating capability to service dry powder and CO2 extinguishers
OEM authorization or service partner certificates (if applicable)
Company/organization registration documents and address proof
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Kollam fire extinguisher AMC tender in 2026?
Bidders must submit EMD ₹20,300 via FDR or approved online method, provide scanned FDR proof, and deliver hard copy within 15 days of award. Include GST, PAN, turnover, experience, OEM authorizations, and technical bid documentation to participate.
What documents are required for Southern Railway fire extinguisher AMC bid?
Required documents include GST certificate, PAN card, experience certificates for AMC/CMC of extinguishers, financial statements, EMD proof (FDR), technical bid detailing service capability, OEM authorizations if any, and company registration Proof.
What is the EMD and security deposit mechanism for this tender?
EMD is ₹20,300 and may be submitted as Fixed Deposit Receipt in the name of Sr. Divisional Finance Manager, Thiruvananthapuram. Post-award, FDR or PBG is acceptable; original FDR must be delivered within 15 days with endorsed back details.
What are the variation rights for contract quantity or duration?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issuance and during execution. Vendors must accept revised quantities and durations accordingly.
What maintenance scope is expected for fire extinguishers in Kollam?
Contracts cover AMC/CMC for Dry Powder and CO2 extinguishers installed at railway premises; on-site servicing, maintenance continuity, and compliance with applicable standards are implied requirements.
What are the payment terms for deployed staff under this tender?
Contractor must pay salaries to deployed staff first, then claim reimbursement from the buyer with PF, ESIC and bank statements; ensure statutory compliance before invoicing.
Are there OEM authorizations or certifications required for bidders?
Yes, bidders should provide OEM authorizations or service capabilities for fire extinguishers and relevant certificates; include any ISI/ISO certifications if applicable to demonstrate compliance.
What is the bidding location and target assets for this tender?
Tender targets fire extinguisher AMC/CMC for Southern Railway railway premises in Kollam, Kerala; assets include Dry Powder and Carbon Dioxide extinguishers requiring ongoing maintenance.