Urban Development And Environment Department SAGAR Quaternary Ammonium Surface Cleaner IS 14364 2026 Tender
Bid Publish Date
12-Oct-2026, 12:26 pm
Bid End Date
22-Oct-2026, 1:00 pm
Location
Progress
Key Highlights
- • Mandatory: MSME Manufacturer eligibility and state-level procurement preference for Madhya Pradesh
- • Brand/OEM requirement: Valid OEM authorization letter required
- • Standards: IS 14364 (Q4) compliance; ISO 9001, ISO 14001, ISO 45001 certifications
- • Regulatory: MP Pollution Control Board NOC for manufacturing the product
- • Documentation: GSTN and PAN submission required
- • Delivery: Up to 25% quantity variation during contract; period adjustments formula with minimum 30 days
- • Location: SAGAR, Madhya Pradesh, 470001; product is a liquid surface cleaner
- • Penalties/warranty: Not specified in the provided terms; bidders should verify standard government tender penalties
Tender Overview
The Urban Development And Environment Department, SAGAR (MADHYA PRADESH) invites bids for a Quaternary Ammonium Compound based Surface Cleaner (liquid) conforming to IS 14364 (Q4). The procurement scope references a single eligible product category with MSME manufacturing preference, OEM authorization, and compliance with pollution board norms. Key differentiators include IS 14364 Q4 conformance, ISO 9001/14001/45001 certifications, and mandatory GSTN and PAN documentation. The tender emphasizes flexible quantity management up to 25% during contract and during execution, with delivery timelines tied to the original order and extended period rules. This context highlights a government supply contract targeting MSME manufacturers in Madhya Pradesh for a niche surface cleaner product.
Technical Specifications & Requirements
- Product category: Quaternary Ammonium Compound based Surface Cleaner (liquid) conforming to IS 14364 (Q4)
- Standards/certifications required: ISO 9001, ISO 14001, ISO 45001; valid Madhya Pradesh Pollution Control Board NOC for manufacturing; MSME status preferred
- Documentation: GSTN, PAN, and OEM authorization letter; evidence of MSME status per bidding terms
- OEM/Manufacturer requirements: Valid OEM authorization, and if applicable, confirmation of local manufacturing capability under MP policies
- Delivery/quantity: Option clause allows up to 25% quantity variation; delivery periods governed by original delivery date plus extended period logic
- Location relevance: SAGAR, MADHYA PRADESH, 470001, with state-level environmental compliance prerequisites
Terms, Conditions & Eligibility
- EMD/financial terms: Not disclosed; bidders must align with government option clause for quantity variation up to 25%
- Eligibility criteria: MSME manufacturer/bidder from MP on long-term basis; valid NOC from MP Pollution Control Board for manufacturing the tendered product
- Documentation: GSTN, PAN, proof of ISO certifications, and OEM authorization; evidence of prior relevant manufacturing experience
- Delivery terms: Delivery timelines commence from the last date of original delivery order; extended delivery time computed as (additional/ original) × original period, minimum 30 days
- Penalties/awards: Clause reserves rights to modify quantities, with payment terms as per standard government procurement norms; penalties not explicitly stated in available terms
- Warranty/Support: Not specified in data; bidders should refer to standard MP procurement guidelines for post-delivery service expectations
Key Specifications
-
- Product: Quaternary Ammonium Compound based Surface Cleaner (liquid)
-
- Standard: IS 14364 (Q4)
-
- Certifications: ISO 9001, ISO 14001, ISO 45001
-
- Compliance: MP Pollution Control Board NOC for manufacturing
-
- Documentation: GSTN, PAN, OEM authorization
Terms & Conditions
-
Option to increase/decrease quantity up to 25% during contract
-
Delivery period linked to last date of original order with extended period rules
-
MSME manufacturer/bidder eligibility from MP with proper documentation
Important Clauses
Payment Terms
Not disclosed; follow standard government procurement norms and terms from MP state guidelines
Delivery Schedule
Delivery starts from last date of original delivery order; extended time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in available terms; bidders should prepare for standard LD clauses in MP procurement
Bidder Eligibility
-
MSME Manufacturer/Bidder status
-
MP domicile or local preference eligibility
-
Valid NOC from MP Pollution Control Board
Tender Data
Bid Details
Quantity
2500
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Quaternary Ammonium Compound based Surface Cleaner (liquid) (V2) conforming to IS 14364 (Q4)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sagar
Delivery Pincodes
470119
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manoj Tiwari | 470119,Office of Nagar Parishad Rahatgarh, Ward no. 6, Rahatgarh | Sagar | Madhya Pradesh | 470119 | 2500 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10019835.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
ISO 9001, ISO 14001, ISO 45001 certificates
Madhya Pradesh Pollution Control Board NOC for manufacturing
OEM authorization/letter from the original equipment manufacturer
MSME certificate (if applicable)
Proof of MSME status and MP domicile (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for surface cleaner IS 14364 tender in SAGAR MP
Bidders must submit GSTN, PAN, and ISO certificates (ISO 9001/14001/45001), plus an OEM authorization letter. MSME manufacturers from MP gain eligibility. Ensure MP Pollution Control Board NOC is obtained, and provide OEM proofs. The bid follows the 25% quantity variation clause and extended delivery timing rules.
What documents are required for MP MSME surface cleaner bid in 2026
Required documents include GST registration, PAN, ISO certificates, MP Pollution Control Board NOC, OEM authorization letter, MSME certificate (if applicable), and evidence of prior manufacturing capability. All documents must be current and verifiable to participate in SAGAR procurement.
What standards must the surface cleaner meet for this tender in MP
The product must conform to IS 14364 (Q4) and carry ISO 9001, ISO 14001, ISO 45001 certifications. These standards ensure quality, environmental management, and occupational safety compliance for Madhya Pradesh government procurement.
What is the delivery framework for quantity variation in this bid
The purchaser may vary quantity up to 25% during contract. Delivery period uses last date of original order and a minimum 30-day extension; extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period.
What are the eligibility criteria for MP MSME bidders
Eligibility includes MSME manufacturer status, MP domicile preference, valid NOC from MP Pollution Control Board, GSTN and PAN submission, and OEM authorization. These ensure compliant, locally eligible suppliers for SAGAR procurement.
What is required to prove OEM authorization for the tender
Submit a valid OEM authorization letter from the original manufacturer, clearly naming the product, scope of supply, and authorized bidder details. This confirms authorized supply under IS 14364 Q4 compliant surface cleaner bid in SAGAR.
When will the bid procurement for SAGAR surface cleaner close
Dates are not disclosed in available data. Bidders should monitor the SAGAR Urban Development And Environment Department procurement portal for bid notice, deadlines, and any extension announcements per MP government tender guidelines.
What is the scope of IS 14364 Q4 compliant cleaners in MP
The scope targets quaternary ammonium compound based surface cleaners in liquid form, conforming to IS 14364 (Q4). Vendors must provide compliant formulations, proper labeling, and manufacturing quality aligned with MP environmental and ISO standards.