Mangalore Refinery & Petrochemicals Limited MRPL procurement 2026 Dakshina Kannada Karnataka - GST compliant vendor code creation and generic goods tender
Bid Publish Date
29-Aug-2026, 11:57 am
Bid End Date
04-Sep-2026, 3:00 pm
Location
Progress
Tender Overview
Mangalore Refinery & Petrochemicals Limited (MRPL) seeks procurement in Dakshina Kannada, Karnataka (574109) for multiple generic items under a single tender with a 25% optional quantity variation. The contract allows adjustment of ordered quantity during execution at contracted rates, and delivery periods tie to the original schedule with extensions governed by the option clause. Bidders must account for GST implications and invoice in the consignee’s name. A nominated inspection agency will perform assessments. The tender emphasizes vendor onboarding through a formal vendor code creation process outlined in the terms. The scope signals MRPL’s standard procurement approach for non-specified item families, focusing on compliance, timely delivery, and adaptable quantity management. Unique elements include the option-based delivery extension and GST handling guidelines, while the absence of explicit item specifications suggests a broad goods/services mix under MRPL’s Materials Department.
Technical Specifications & Requirements
- No technical specifications are provided in the tender data; the BoQ lists 17 items with N/A quantities, indicating a framework tender rather than itemized technical detail.
- Key process points include: (a) option clause allowing up to 25% quantity variation at contract award and during the currency of the contract; (b) delivery period calculations based on original delivery period with minimum 30 days extension; (c) GST applicability to be determined by bidder with reimbursement aligned to actuals or lower of quoted GST%.
- Bidder onboarding requires submission for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; invoicing must reflect consignee GSTIN; GST portal screenshots to accompany GST invoice uploads on GeM.
Terms, Conditions & Eligibility
- GST applicability advised by bidders; reimbursement as actuals or lower rate.
- Vendor Code Creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate.
- Invoices to be raised in the name of the consignee with its GSTIN.
- Termination rights reserved by buyer for non-compliance, delivery failures, insolvency, or misrepresentation.
- Nominated Inspection Agency will conduct the inspection on behalf of the buyer.
- Generic clauses require flexibility in quantity and delivery timing per the option clause and delivery period definitions.
Key Specifications
-
Procurement category: Generic items under MRPL Materials Department
-
Quantity variation: up to 25% of bid/contract quantity
-
Delivery extension: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
GST handling: Bidder to determine applicable GST; reimbursement as actuals or lower rate
-
Vendor onboarding: PAN, GSTIN, Cancelled Cheque, EFT Mandate
-
Invoicing: Bill to reflect consignee name with its GSTIN
-
Inspection: Nominated Inspection Agency selected by MRPL
Terms & Conditions
-
Option clause enabling quantity variation up to 25% during and after award
-
GST compliance and vendor onboarding requirements must be met by bidders
-
Invoices must be issued in the consignee’s name with correct GSTIN
Important Clauses
Payment Terms
GST reimbursement as actuals or the lower of quoted GST%; no fixed percentage stated
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time based on option clause with minimum 30 days
Penalties/Liquidated Damages
Buyer may terminate for non-delivery, delays, insolvency, misrepresentation; unspecified LD rate
Bidder Eligibility
-
Must provide PAN and GSTIN with supporting documents
-
Should be capable of vendor code creation under MRPL requirements
-
Invoicing must align with consignee GSTIN and GST portal submissions
Tender Data
Bid Details
Quantity
30
Category
1000174922
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
1000174922 , 1000051182 , 1000174923 , 1000051179 , 1000051194 , 1000174732 , 1000174733 , 1000051172 , 1000051175 , 1000051190 , 1000051183 , 1000051189 , 1000174734 , 1000051181 , 1000051188 , 1000051180 , 1000051187
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
24
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Dakshina Kannada
Delivery Pincodes
575030
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Basagouda B Patil | 575030,Mangalore Refinery & Petrochemicals Limited Kuthetoor PO , Via Katipalla , Mangaluru | Dakshina Kannada | Karnataka | 575030 | 5 | 90 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9817363.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
17 Items Sign in to view GEM price trends Sign in for GEM prices
1000174922
GA34104A B CASING WEAR RING C190 210DIAX22
1000051182
CYL ROLLER BEARINGP N 1322
1000174923
GA34104A B IMPELLER WEAR RING C175 190DIAX22
1000051179
GA34104 INTERSTAGE BUSH P N 1541 SIZE A103.5 113 27.5. MOC A276 TYPE 316L ST6 STELLITED KSB SAP CODE IN220783
1000051194
GA34104 LABYRINTH SEAL P N 1423 SIZE LSM0500 0650 IMPORTED MOC PTFE FPM KSB SAP CODE IN208201
1000174732
GA34104 NECK BUSH 87 120DIAX25 CHTR4H7.0 P N 456 MAKE KSB SNO. 5111036732 PUMP TYPE CHTR4 7
1000174733
GA34104 OIL RING 150 160DIAX15 P N 644 MAKE KSB SNO. 5111036732 PUMP TYPE CHTR4 7
1000051172
GA34104 SPACER DISC P N 1551 SIZE 380.5 404.5 2 MOC A240 TYPE 316 KSB SAP CODE IN074074
1000051175
SPACER DISCP N 1551
1000051190
GA34104 SPACER RING P N 1504 SIZE CHT5 56 73 23 MOC IS5517 45C8 KSB SAP CODE IN211575
1000051183
SPACER SLEEVEP N 1525
1000051189
TAPERED ROLLER BRG.P N 1322
1000174734
GA34104 FASTENERS FOR CHT4H7 PUMP AS PER ATTACHED LIST MAKE KSB SNO. 5111036732 PUMP TYPE CHTR4 7
1000051181
GA34104 A B CONSTANT LEVL OILER GAUGE P N 1638 SIZE G1 4 INCH ADJUSTABLE MOC MAZAC GLASS KSB SAP CODE IN010521
1000051188
GA34104 A B CONSTANT LEVL OILER P N 1638 SIZE R1 4 INCH MOC ALU GLASS OR PLASTIC KSB SAP CODE IN009900
1000051180
GA34104 OIL SIGHT GAUGE P N 1639 SIZE D100 X G1 2 INCH B MOC BRASS GLASS KSB SAP CODE IN201178
1000051187
GA34104 OIL SIGHT GAUGE P N 1639 SIZE D100 X G3 8 INCH B MOC SS316 GLASS KSB SAP CODE IN218098
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 1000174922 | GA34104A B CASING WEAR RING C190 210DIAX22 | 5 | ea | patil_materials | 90 | |
| 2 | 1000051182 | CYL ROLLER BEARINGP N 1322 | 1 | ea | patil_materials | 90 | |
| 3 | 1000174923 | GA34104A B IMPELLER WEAR RING C175 190DIAX22 | 4 | ea | patil_materials | 90 | |
| 4 | 1000051179 | GA34104 INTERSTAGE BUSH P N 1541 SIZE A103.5 113 27.5. MOC A276 TYPE 316L ST6 STELLITED KSB SAP CODE IN220783 | 6 | ea | patil_materials | 90 | |
| 5 | 1000051194 | GA34104 LABYRINTH SEAL P N 1423 SIZE LSM0500 0650 IMPORTED MOC PTFE FPM KSB SAP CODE IN208201 | 1 | ea | patil_materials | 90 | |
| 6 | 1000174732 | GA34104 NECK BUSH 87 120DIAX25 CHTR4H7.0 P N 456 MAKE KSB SNO. 5111036732 PUMP TYPE CHTR4 7 | 2 | ea | patil_materials | 90 | |
| 7 | 1000174733 | GA34104 OIL RING 150 160DIAX15 P N 644 MAKE KSB SNO. 5111036732 PUMP TYPE CHTR4 7 | 1 | ea | patil_materials | 90 | |
| 8 | 1000051172 | GA34104 SPACER DISC P N 1551 SIZE 380.5 404.5 2 MOC A240 TYPE 316 KSB SAP CODE IN074074 | 1 | ea | patil_materials | 90 | |
| 9 | 1000051175 | SPACER DISCP N 1551 | 1 | ea | patil_materials | 90 | |
| 10 | 1000051190 | GA34104 SPACER RING P N 1504 SIZE CHT5 56 73 23 MOC IS5517 45C8 KSB SAP CODE IN211575 | 1 | ea | patil_materials | 90 | |
| 11 | 1000051183 | SPACER SLEEVEP N 1525 | 1 | ea | patil_materials | 90 | |
| 12 | 1000051189 | TAPERED ROLLER BRG.P N 1322 | 1 | ea | patil_materials | 90 | |
| 13 | 1000174734 | GA34104 FASTENERS FOR CHT4H7 PUMP AS PER ATTACHED LIST MAKE KSB SNO. 5111036732 PUMP TYPE CHTR4 7 | 1 | ea | patil_materials | 90 | |
| 14 | 1000051181 | GA34104 A B CONSTANT LEVL OILER GAUGE P N 1638 SIZE G1 4 INCH ADJUSTABLE MOC MAZAC GLASS KSB SAP CODE IN010521 | 1 | ea | patil_materials | 90 | |
| 15 | 1000051188 | GA34104 A B CONSTANT LEVL OILER P N 1638 SIZE R1 4 INCH MOC ALU GLASS OR PLASTIC KSB SAP CODE IN009900 | 1 | ea | patil_materials | 90 | |
| 16 | 1000051180 | GA34104 OIL SIGHT GAUGE P N 1639 SIZE D100 X G1 2 INCH B MOC BRASS GLASS KSB SAP CODE IN201178 | 1 | ea | patil_materials | 90 | |
| 17 | 1000051187 | GA34104 OIL SIGHT GAUGE P N 1639 SIZE D100 X G3 8 INCH B MOC SS316 GLASS KSB SAP CODE IN218098 | 1 | ea | patil_materials | 90 |
Categories
29
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT Mandate certified by bank
GST invoice (scanned) and GST portal payment screenshot when generating invoice
Any OEM authorization (if applicable)
Experience certificates and financial statements (per terms)
Vendor Code Creation documentation
Frequently Asked Questions
Key insights about KARNATAKA tender market
What documents are required for MRPL vendor code creation in Karnataka?
Bidders must submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by their bank. These documents underpin onboarding and enable GeM invoicing aligned with the MRPL consignee GSTIN. Additional OEM authorizations may be needed for specific items, depending on supplier category.
How does the 25% quantity variation clause affect MRPL procurement?
MRPL allows up to 25% variation in bid quantity at contract award and during currency. Delivery timelines adjust using the extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Suppliers must plan warehouse and logistics accordingly.
What are the GST-related requirements for MRPL tender submission in Karnataka?
Bidders should determine applicable GST and the buyer will reimburse at actuals or lower rate. Ensure GST invoices are generated in the consignee name with the consignee GSTIN. Upload GST portal payment screenshots when generating GeM invoices to comply with MRPL rules.
What is the delivery schedule mechanism for MRPL procurement in 2026?
Delivery begins after the original delivery order date. If the option clause is exercised, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a floor of 30 days. The buyer may extend further within the contracted rates.
What inspection role is defined in MRPL tender terms in Karnataka?
A Nominated Inspection Agency will perform inspections on MRPL’s behalf. The specific agency is chosen by MRPL and will assess conformity before final acceptance. Vendors should prepare to facilitate pre-shipment inspection and provide required quality proofs.
What are the invoicing requirements to MRPL at the time of GeM submission?
Invoices must be raised in the consignee’s name with the corresponding GSTIN. A scanned GST invoice and GST portal payment screenshot must accompany GeM submissions. Ensure item descriptions, quantities, and unit rates align with delivered goods and MRPL terms.
What is required for vendor onboarding under MRPL procurement in Karnataka?
Submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate. Ensure these documents are bank-certified where required. This onboarding enables GeM-based purchase orders and aligns with MRPL’s vendor code creation process for 2026 procurements.
Which categories of items are covered by MRPL tender in Dakshina Kannada?
The tender is a framework for generic items across MRPL Materials Department with 17 BoQ entries showing N/A quantities. It signals a broad procurement scope rather than fixed item specifications, emphasizing compliance, delivery reliability, and flexible quantities.