Indian Army MS Office Professional Plus 2021 Software License Tender Leh Jammu & Kashmir ISO 9001 2026
Bid Publish Date
01-Sep-2026, 8:23 pm
Bid End Date
12-Sep-2026, 10:00 am
Location
Progress
Key Highlights
- • OEM authorization required for Microsoft Office licenses
- • ISO 9001 certification mandatory for bidder or OEM
- • Genuine Microsoft retail/OEM licenses with Word, Excel, PowerPoint, Access
- • Material Test Certificate to accompany supply; buyer lab results final
- • Delivery within specified period; risk transfers on acceptance
- • GST handling: reimbursement per actuals or applicable rates
- • Option clause allows ±25% quantity variation during contract
- • BIS license and type test certificates to be uploaded with bid
Tender Overview
The Indian Army, Department of Military Affairs, seeks MS Office Professional Plus 2021 software licenses for deployment in Leh, Jammu & Kashmir (194101). The procurement involves genuine Microsoft retail/OEM licenses with apps including Word, Excel, PowerPoint, and Access. Bidders must ensure ISO 9001 compliance and provide OEM authorizations plus BIS/type test certificates. The contract allows a ±25% quantity variation and specifies delivery to the defined delivery address within the contractual period. Documentation must confirm license authenticity and conformity to bid specifications. Unique conditions include risk transfer until acceptance and GST handling per actual rates.
Technical Specifications & Requirements
- Product: MS Office Professional Plus 2021 with Word, Excel, PowerPoint, Access; genuine retail/OEM license
- Certifications: bidder or OEM must hold ISO 9001; provide BIS license and type test certificates
- Documentation: OEM authorization certificate, Maf, and all prescribed certificates in bid
- Quality control: Material Test Certificate to accompany supply; buyer’s lab results are final
- Delivery terms: items delivered within agreed delivery period; risk remains with supplier until acceptance
- GST: GST as applicable; reimbursement per actuals or applicable rate, whichever is lower
- Flexibility: quantity may increase up to 25% during procurement and currency of contract
- Compliance: ensure genuine MS license; no KMS or counterfeit licenses; inclusive apps provided
Terms, Conditions & Eligibility
- EMD: amount not disclosed in available data
- Delivery: within specified delivery period; risk transfer to purchaser on acceptance
- Warranty/Support: not explicitly stated; ensure compliance with ISO 9001 and OEM terms
- Documents: GST, PAN, experience certificates, financials, OEM authorization, type test certificates
- GST: reimbursement as per actuals or applicable rates; bidder to determine GST obligations
- Option Clause: quantity may be increased by up to 25% during contract at contracted rates
Key Specifications
-
Product/service: MS Office Professional Plus 2021 license with Word, Excel, PowerPoint, Access
-
Licensing: genuine retail/OEM license (no KMS/duplicate licenses)
-
Standards: ISO 9001 certification (bidder or OEM); BIS license; type test certificates
-
Documentation: OEM authorization, Maf, material test certificate
-
Delivery: within specified delivery period to delivery address; risk until acceptance
-
GST: applicable GST; reimbursement terms per actuals or prevailing rates
Terms & Conditions
-
Quantity may vary up to 25% during contract at contracted rates
-
Must upload ISO 9001, BIS licenses, type tests, OEM authorization, and MAF
-
Delivery to specified address with risk transfer on formal acceptance
Important Clauses
Payment Terms
GST handling per actuals or applicable rates; payment terms not explicitly stated in data
Delivery Schedule
Items to be delivered within the specified delivery period; delivery period calculable from last delivery order date
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance with standard LM terms through ISO 9001/OEM agreements
Bidder Eligibility
-
ISO 9001 certified bidder or OEM
-
Authorized for Microsoft Office license distribution (OEM authorization)
-
Not under liquidation or similar proceedings; provide undertaking
Tender Data
Bid Details
Quantity
9
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MS OFFICE PROFESSIONAL PLUS 2021
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Leh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Leh | Leh | - | - | 9 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9833815.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit documents (as applicable)
OEM authorization certificate
Type test certificates
BIS license
Material Test Certificate
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army MS Office license tender in Leh?
To participate in the Leh MS Office bid, prepare OEM authorization, ISO 9001 certificate, BIS/type test certificates, and Material Test Certificate. Include GST details and ensure the license is genuine retail/OEM. Ensure delivery within the specified period and compliance with the 25% quantity variation clause.
What documents are required for the MS Office license tender in Leh?
Submit GST and PAN, experience certificates, financial statements, OEM authorization, Material Test Certificate, BIS license, and type test certificates. Upload ISO 9001 certificate, along with any bid-specific ATC documents. Ensure licenses are genuine Microsoft Office Professional Plus 2021 with Word, Excel, PowerPoint, Access.
What standards must be met for the MS Office tender in Leh JK?
Bidders must hold ISO 9001 certification; OEM authorization for Microsoft Office licenses is required. BIS license and type test certificates should be provided. Licensing must be genuine retail/OEM with all apps (Word, Excel, PowerPoint, Access) included in the package.
When is the delivery deadline for the Leh MS Office license bid?
Delivery must occur within the specified delivery period from the last delivery order date. The option clause allows up to 25% quantity variation during contract, with cumulative delivery time calculated as (additional/original quantity) × original period, minimum 30 days.
What are the GST requirements for the Leh MS Office tender?
GST must be paid by the bidder; reimbursement will be based on actual GST or applicable rates, whichever is lower. Bidders should determine their GST obligations and ensure proper invoicing to the Indian Army procurement unit.
What licenses and certifications are mandatory for this procurement?
Mandatory certifications include ISO 9001 (bidder or OEM), OEM authorization for Microsoft Office, BIS license, and type test certificates. A Material Test Certificate must accompany the supply; ensure the MS Office license is genuine retail/OEM with all four apps.
How is quantity variation handled in this MS Office tender in Leh?
The purchaser reserves the right to increase or decrease quantity up to 25% at the bid quantity during contract placement and during the currency of the contract at contracted rates. Additional time is calculated with a minimum 30-day delivery extension.
What is required to prove license genuineness for the Indian Army tender?
Prove genuineness with OEM authorization certificate, Maf, Material Test Certificate, and proof of genuine Microsoft Office Professional Plus 2021 license. Ensure the license includes Word, Excel, PowerPoint, and Access and is not KMS or counterfeit.