GEM

Chandigarh Police Department Desktop Computers, Multifunction Printers & Monitors Tender 2025 – 13th Gen Intel Core i5, 16GB RAM, 1024GB SSD, 3+ Year OEM Warranty

Bid Publish Date

28-Nov-2025, 1:33 pm

Bid End Date

23-Dec-2025, 12:00 pm

EMD

₹1,54,184

Location

CHANDIGARH , CHANDIGARH

Latest Corrigendum Available

Progress

Issue28-Nov-2025, 1:33 pm
Corrigendum16-Dec-2025
AwardPending
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Quantity

122

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

Chandigarh Police Department, Chandigarh invites bids for high‑end desktop computers, multifunction printers (MFPs), and monitors to meet police mobility and case processing needs. Required products include mid‑level desktop systems with Intel Core i5 (13th generation or above), Windows 11 Pro, 16GB DDR5 RAM, expandable up to 64GB, and 1024GB SSD with on‑site OEM warranty of 3+ years. MFPs must be laser, mono printing, A4/Legal, with auto duplexing, SPDF scanner, and wired/wireless connectivity. Estimated value not disclosed; EMD ₹154,184; delivery terms allow up to 25% quantity variation and a flexible delivery extension mechanism. Monitor inclusion with full HD resolution, 53.1–58 cm range, and VGA/HDMI/USB interfaces is specified. Category focus aligns with police digitalization and standardization under local procurement guidelines. Key differentiators include ISO and product certifications, and an emphasis on OEM warranty and post‑sale support across all devices.

Technical Specifications & Requirements

  • Product scope: Desktop computers, Multifunction Machines/Printers (MFP), and monitors
  • Desktop specs: Intel Core i5 (13th gen+), Windows 11 Pro+, RAM 16GB DDR5, expandable to 64GB, SSD 1024GB+, monitor included, HD resolution 1920x1080, ** TPM 2.0**, integrated dual‑band Bluetooth/Wi‑Fi, on‑site OEM warranty 3+ years
  • MFP specs: Laser, mono print, A4/Legal, auto duplex, SPDF, speed 36–40+ PPM, Ethernet/Wi‑Fi/USB connectivity, CIS/Composite cartridge, duty cycle sufficient for police workloads
  • Certifications: Microsoft, FCC, CE, RoHS, UL, EPEAT Gold, Energy Star, TCO monitor, OEM ISO 9001/14001/27001 family
  • Network & ports: USB‑A x4, USB‑C x1, VGA x1, HDMI x1, LAN 10/100/1000 Mbps
  • Display & monitor: Full HD 1920x1080, 53.1–58 cm screen size; dual‑band wireless
  • Compliance: IS/IEC aligned printing speeds per ISO 24734 where applicable; auto duplexing for MFPs
  • BOQ/quantity: No BOQ published; option clause permits 25% quantity variation during contract
  • Delivery: Timeline linked to original delivery and extended period per option clause

Terms, Conditions & Eligibility

  • EMD: ₹154,184; payment terms to be defined in contract
  • Delivery terms: Delivery period as per option clause with possible 25% quantity variation
  • Experience/turnover: Not explicitly quantified in the text; bidders should demonstrate capability for police IT equipment provisioning
  • Documents: GST, PAN, etc., to be submitted per tender terms; OEM authorizations and technical compliance certificates recommended
  • Warranty: 3+ years on-site OEM warranty for desktops/MFPs; monitor warranty aligned with OEM terms
  • Penalties: LD/penalty clauses follow standard government procurement practice; specific LD not disclosed
  • Other: Compliance with local procurement rules; 2‑way collaboration on extended delivery periods; bid must conform to buyer added terms

Key Specifications

  • Desktop: Intel Core i5 13th gen+, Windows 11 Pro, 16GB DDR5 RAM (expandable to 64GB), 1024GB SSD, monitor included, TPM 2.0, Bluetooth/Wi‑Fi, HDMI/VGA/USB‑A x4, USB‑C x1

  • MFP: Laser mono print, A4/Legal, auto duplex, SPDF, 36–40+ PPM, Ethernet/Wi‑Fi/USB connectivity, Composite cartridge

  • Display: Monitor 53.1–58 cm (20.91–22.83 inches), Full HD 1920x1080, TCO monitor, integrated dual‑band Wi‑Fi/Bluetooth

  • Warranty: On‑site OEM warranty ≥3 years

  • Certifications: Microsoft, FCC, CE, RoHS, UL, EPEAT Gold, Energy Star; OEM ISO 9001/14001/27001

Terms & Conditions

  • EMD of ₹154,184 must be furnished with bid

  • Quantity may vary by ±25% during contract

  • Delivery schedule linked to original order date with extension rules

  • On‑site OEM warranty for 3+ years required

  • Devices must meet ISO/IEC 24734 speeds and A4/Legal paper handling

  • OEM authorizations and standard certifications are mandatory

Important Clauses

Payment Terms

Payment terms will be defined in the contract; EMD of ₹154,184 required with bid.

Delivery Schedule

Delivery period follows option clause: +/-25% quantity, extended time calculated per (additional quantity/original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Standard LD provisions apply for delayed delivery; exact rates not specified in data.

Bidder Eligibility

  • Demonstrated capability to supply police IT hardware ( desktops, MFPs, monitors )

  • Compliance with local procurement rules and certification requirements

  • Submission of EMD ₹154,184 and all technical/financial documents

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GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black)
Generic Paper Size A4 and Legal, A3, A4 and Legal Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing (2-Sided Feature) Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior similar deployments

4

Financial statements or turnover proof

5

EMD submission receipt (₹154,184)

6

Technical bid documents and manufacturer/OEM authorizations

7

ISO 9001/14001/27001 certifications (if applicable)

8

FCC, CE, RoHS, UL, Energy Star, EPEAT Gold certificates for devices

9

TCO/Microsoft certification attestations for monitors/desktops

10

Any other documents specifically requested by the buyer terms

Corrigendum Updates

3 Updates
#1

Update

16-Dec-2025
#2

Update

16-Dec-2025

Extended Deadline

23-Dec-2025, 12:00 pm

Opening Date

23-Dec-2025, 12:30 pm

#3

Update

16-Dec-2025

Extended Deadline

22-Dec-2025, 11:00 am

Opening Date

22-Dec-2025, 11:30 am

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid for the Chandigarh Police desktop computer tender 2025

Bidders must submit EMD ₹154,184, GST and PAN, plus OEM authorizations and technical compliance certificates. Include desktop specs: 13th‑gen Intel i5, 16GB DDR5, 1024GB SSD, Windows 11 Pro, TPM 2.0, 3+ year warranty, monitor, and MFP specs. Adhere to option clause for 25% variation.

What documents are required for the Chandigarh MFP tender submission 2025

Required documents include GST certificate, PAN, company financials, experience certificates, EMD receipt of ₹154,184, OEM authorization letters, technical bid, and device certifications (FCC, CE, RoHS, UL, Energy Star, ISO 9001/14001/27001). Ensure cross‑verification with buyer terms.

What are the technical specifications for desktop computers in this tender

Desktops require Intel Core i5 (13th gen+), Windows 11 Pro, 16GB DDR5 RAM (up to 64GB), 1024GB SSD, monitor included, TPM 2.0, USB‑C and USB‑A ports, HDMI/VGA outputs, and full HD monitor support; on‑site warranty ≥3 years.

What are the MFP printing specifications for this police procurement

MFPs must be laser mono printers with auto duplexing, original document feeder (SPDF), print speed 36–40+ PPM (A4), paper A4/Legal, Ethernet/Wi‑Fi/USB connectivity, and composite cartridge technology; ensure compliance with ISO/IEC 24734 where applicable.

When is the delivery window for the Chandigarh procurement

Delivery terms follow the option clause with a base period derived from original delivery date; additional time is ((additional quantity/original quantity) × original delivery period) with a minimum of 30 days; extensions may apply up to the original period as per buyer terms.

Which certifications are mandatory for devices in the Chandigarh bid 2025

Devices must carry Microsoft, FCC, CE, RoHS, UL, EPEAT Gold, Energy Star, and TCO monitor certifications; OEMs should provide ISO 9001, 14001, 27001 certificates to demonstrate quality and information security management.

What is the minimum EMD amount and its purpose in this bid

The EMD is ₹154,184. It ensures bid seriousness and prequalification; failing bidders may forfeit the EMD per tender terms. Submit along with GST, PAN, and required technical documents to participate in the procurement for Chandigarh Police.

What are the key eligibility criteria for this Chandigarh tender

Eligibility requires demonstrable capability to supply police IT equipment, submission of EMD ₹154,184, GST and PAN, OEM authorizations, and technical compliance certificates; bidders must adhere to delivery terms including the 25% quantity variation and extended delivery provisions.

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