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Marketing Division ICIL Terminal Automation AMC Tender Kozhikode Kerala 2026 - Bi-Monthly CMC for Pre-Owned Systems

Bid Publish Date

22-Jul-2026, 9:27 am

Bid End Date

01-Aug-2026, 10:00 am

Location

KOZHIKODE , KERALA
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Progress

Issue22-Jul-2026, 9:27 am
Corrigendum29-Jul-2026
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 5

ROBOTIC AUTOMATION SYSTEM AUTOMATION WATER LEVEL RECORDER MICROCENTRIFUGES

Tender Overview

The Marketing Division of Indian Oil Corporation Limited invites bids for a Comprehensive Maintenance Contract (CMC/AMC) focused on a terminal automation system built around pre-owned equipment. Located in Kozhikode, Kerala 673001, this tender targets an AMC/CMC with bi-monthly maintenance cadence, covering ongoing servicing, diagnostics, and maintenance for an existing automation stack. The procurement emphasizes servicing of pre-owned assets, not new equipment, with emphasis on ongoing reliability, uptime, and service responsiveness. A unique differentiator is the buyer’s flexibility to adjust scope up to 25% of contract quantity or duration, both pre- and post-contract issuance, compatible with lumpsum adjustments upon mutual consent. This opportunity is notable for bidders experienced in terminal automation and post-sale maintenance for pre-owned automation assets within a government-administrated framework.

Technical Specifications & Requirements

  • No formal technical specifications are published; the scope centers on a bi-monthly Comprehensive Maintenance Contract (CMC) for a terminal automation system using pre-owned assets.
  • The procurement involves only maintenance services (AMC/CMC) with no listed Bill of Quantities, indicating an open-scope service arrangement.
  • The buyer’s ATC permits a 25% up/down adjustment in contract quantity or duration, facilitating scope flexibility during award and execution. Bidders should prepare for a service-centric engagement, including preventive maintenance, fault diagnosis, spare parts, and service response times.
  • No EMD, estimated value, or start/end dates are disclosed; responsiveness and service capability are critical for qualification.

Terms, Conditions & Eligibility

  • EMD not specified in the available data; bidders should review the ATC for any security deposit requirements.
  • Buyer-added term enabling ±25% change in contract quantity or duration at contract award; post-award adjustments require bidder consent.
  • No BOQ items exist; scope appears to be service-only with bi-monthly maintenance cycles for the terminal automation system.
  • The tender is located in Kozhikode, Kerala and is issued by the Marketing Division of Indian Oil Corporation Limited; bidders must align with government procurement norms and AMC/CMC standards when responding.

Key Specifications

    • Product/service category: Comprehensive Maintenance Contract (CMC/AMC) for terminal automation system using pre-owned assets
    • Frequency: bi-monthly maintenance cycles
    • Scope type: maintenance and service for pre-owned automation equipment (no new installation listed)
    • Flexibility: contract quantity/duration may vary up to 25%
    • Location: Kozhikode, Kerala 673001

Terms & Conditions

  • Key Term 1: 25% quantity/duration adjustment permitted at issue and post-award with bidder consent

  • Key Term 2: AMC/CMC scope limited to terminal automation system on pre-owned assets

  • Key Term 3: No BOQ items and no explicit EMD/estimated value disclosed

Important Clauses

Payment Terms

Not detailed in available data; bidders should verify ATC for payment milestones and invoicing cadence tied to bi-monthly maintenance cycles

Delivery Schedule

Bi-monthly maintenance cadence implied; no start date provided in data; confirm service window and response times in ATC

Penalties/Liquidated Damages

Not specified; vendors should seek clarity on service-level penalties or performance bonds within ATC

Bidder Eligibility

  • Experience in maintenance and AMC/CMC for terminal automation assets, preferably with pre-owned equipment

  • Financial stability demonstrated via recent statements

  • Compliance with government procurement processes and escalation/response protocols

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Customized AMC/CMC for Pre-owned Products - terminal automation system; undefined; Comprehensive Maintenance Contract (CMC); bi-monthly; Yes

Advisory Bank

ICICI

ePBG Percentage

5%

ePBG Duration (Months)

30

Payment Timelines

Payments shall be made to the Seller within 15 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Pre-Bid & Qualification

Pre-Bid Date

25-07-2026 09:00:00

Pre-Bid Venue

As per NIT

Delivery Details

Delivery Locations

1

Delivery Cities

Kozhikode

Delivery Pincodes

673631

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Vidhya V P673631,ANNARPADAM, FEROKE, KOZHIKODE-673631KozhikodeKerala6736311-Number of months within the contract period for which service is required : 24

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED

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Documents 7

GeM-Bidding-9623260.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar terminal automation system maintenance

4

Financial statements demonstrating solvency

5

EMD/surety deposit documents (as applicable in ATC terms)

6

Technical bid documents demonstrating maintenance capabilities

7

OEM authorizations or certifications (if required by ATC)

Corrigendum Updates

1 Update
#1

Update

29-Jul-2026

Extended Deadline

01-Aug-2026, 10:00 am

Opening Date

01-Aug-2026, 10:30 am

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for terminal automation AMC in Kozhikode Kerala 2026?

Bidders must meet eligibility by proving experience in maintenance of terminal automation systems on pre-owned assets, submit GST, PAN, financials, and OEM authorizations, and comply with the ATC’s 25% scope flexibility. Prepare bi-monthly service proposals, SLAs, and warranty terms. Follow submission guidelines in the tender documents and ensure bid security if required.

What documents are required for the maintenance tender in Kerala?

Required documents include GST certificate, PAN card, experience certificates for similar maintenance, financial statements, EMD/surety documents if applicable, technical bid outlining capabilities, and OEM authorizations. Ensure all documents are current and match the tender’s scope for pre-owned terminal automation systems.

What are the technical specs for the terminal automation system AMC?

No explicit technical specs are published; the scope centers on maintenance of a terminal automation system using pre-owned equipment. Bidder should demonstrate maintenance capabilities, response times, spare parts availability, and service quality aligned with AMC/CMC practices for automation assets.

When is delivery or service commencement expected for the Kozhikode tender?

The data does not specify a start date; bidders should await the ATC or contract award notice for the precise commencement timeline. Prepare for immediate bi-monthly servicing upon contract activation and confirm installation/onsite service windows in the ATC.

What are the payment terms for the IOCIL maintenance contract?

Payment terms are not disclosed in the provided data; bidders should verify the ATC for milestones, invoicing cadence, and any advance or milestone-based payment. Ensure compliance with standard government procurement payment practices and contract terms.

What is the EMD requirement for the Kerala maintenance tender?

EMD details are not specified in the current data. Bidders should consult the ATC for any security deposit or EMD obligation, and align submission with applicable GFR guidelines and IOCIL procurement standards.

How does the 25% scope adjustment clause impact bids in Kerala?

The buyer may increase or decrease contract quantity or duration by up to 25% at issue and after award with bidder consent. Bidders should price base scope carefully, and include flexible SLAs and change-order mechanisms to accommodate potential expansions or reductions.

What qualification criteria are essential for pre-owned terminal automation AMC bids?

Essential qualifications include demonstrated experience with maintenance of terminal automation systems (preferably pre-owned), financial stability evidenced by statements, GST and PAN, and relevant OEM authorizations. Compliance with ATC variations and proven service capabilities are also required for eligibility.

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