GEM

Rural Development Department Ghazipur LED Luminaire Tender Uttar Pradesh IS 10322 2025

Posted

25 Oct 2025, 11:44 am

Deadline

06 Nov 2025, 09:00 pm

EMD

₹19,880

Location

GHAZIPUR , UTTAR PRADESH

Progress

Issue25 Oct 2025, 11:44 am
AwardPending
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Quantity

143

Bid Type

Two Packet Bid

Key Highlights

  • • IS 10322 (Part 5 / Section 3) (Q3) compliance for LED road luminaires
  • • EMD amount explicitly stated: ₹19,880
  • • 25% quantity variation right during and after contract; extended delivery time formula included
  • • OEM turnover requirement: last 3 years average turnover; CA/balance sheet evidence required
  • • BIS licence and type test certificates mandatory for eligibility
  • • Dedicated service & escalation contact information required
  • • Supply, installation, testing, and commissioning included in scope
  • • Warranty: free replacement provision to be specified in terms

Categories 1

LED LIGHT

Tender Overview

Rural Development Department, Ghazipur, Uttar Pradesh invites bids for LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5 / Section 3) with Q3 rating. Estimated value not disclosed; EMD ₹19880. Scope includes supply along with installation, testing, and commissioning. Location details specify Ghazipur, Uttar Pradesh 232325. A key differentiator is the requirement for BIS/type test certificates and OEM turnover compliance, plus a flexible quantity clause allowing up to 25% increase/decrease during contract execution. The bid emphasizes service support, escalation contact details, and warranty provisions, with the option to extend delivery time based on changed quantities. This tender targets manufacturers and suppliers capable of delivering IS 10322–compliant luminaires with integrated control gear and wiring, suitable for municipal road lighting projects.

Technical Specifications & Requirements

  • Category: LED Luminaire for Road and Street Lights (V2) conforming to IS 10322 (Part 5 / Section 3) (Q3)
  • Key electricals: LED rating and system wattage; input voltage/frequency range; number of electronic control gear (power supplies)
  • Luminaire features: provision of luminaire connecting wire; warranty for free replacement (in years)
  • Certification/quality: BIS licence, type test certificates, and other prescribed certificates
  • Tender requires detailed performance data, including lumen output per watt and total lumen calculations per watt (e.g., 18 W rating with 100–140 lumen/W ranges)
  • EMD: ₹19,880; payment terms to be clarified in bid
  • Turnover criteria: OEM average turnover over last 3 years as specified in bid document; if OEM age < 3 years, turnover is assessed from post-incorporation years
  • Dedicated service/support contact and escalation matrix must be provided by bidder
  • Scope includes supply, installation, testing, and commissioning of goods

Terms, Conditions & Eligibility

  • EMD: ₹19,880; single or online deposit acceptable as per tender rules
  • Delivery flexibility: quantity may vary ± up to 25%; delivery duration adjusts using the prescribed formula with a minimum of 30 days; extended delivery permitted within original period
  • GST: bidder to determine GST; reimbursement as actuals or applicable rate, whichever is lower, within quoted GST
  • Turnover criteria: OEM average turnover over past 3 years; documentary evidence via audited statements or CA certificate
  • Service & support: dedicated toll-free number and escalation matrix required
  • Certificates: BIS licence, type test certificate, and other prescribed product certificates must be uploaded with bid
  • This procurement demands supply, installation, testing, and commissioning of LED luminaires with IS 10322 compliance and associated warranties

Key Specifications

  • LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5 / Section 3) (Q3)

  • System wattage and lumen efficacy details (e.g., 18 W rating with 100–140 lm/W ranges)

  • Input operating voltage range and frequency (as per IS 10322 requirements)

  • Number of electronic control gear (power supplies) per luminaire

  • Provision of luminaire connecting wire included with supply

  • Warranty (free replacement) period for the luminaire

Terms & Conditions

  • EMD ₹19,880 and GST handling by bidder; reimbursement terms as per actuals or lower rate

  • Up to 25% quantity variation with proportional delivery extension and minimum 30 days

  • Supply, installation, testing, commissioning included; BIS/type test certificates mandatory

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or lower rate; payment terms to be defined in contract

Delivery Schedule

Delivery period can extend with option clause; minimum delivery extension 30 days; quantity changes affect timeline

Penalties/Liquidated Damages

Not specified in provided data; contract may include LD as per standard government tender rules

Bidder Eligibility

  • OEM with three-year turnover history: average turnover over last 3 years

  • Manufacturer or authorized distributor of LED luminaires complying with IS 10322

  • Possess BIS licence and type test certificates for IS 10322 luminaires

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
LED RATING LED Rating (in Watts)/ System Wattage/ Rated Power 45
LED RATING LED luminaire luminous Efficacy (Lumen/watt) (Hint: Total Lumen Calculation: Example: 18 W LED Rating x 100 Lumen/Watt = 1800 Lumens, 18 W LED Rating x 120 Lumen / Watt = 2160 Lumens, 18 W LED Rating x 140 Lumen/Watt = 2520 Lumens) 100, 120, 140 Or higher
ELECTRICAL CHARACTERISTIC Input operating voltage range and frequency 90 to 300 Volts AC at 50 Hz +/-2, 140 to 270 Volts AC at 50 Hz +/-2
CONTROL GEAR Number of electronic control gear in the luminaire (power supplies) 1, 2 Or higher
LUMINAIRE Provision of luminaire connecting wire along with the supply of material 40 cm (ISI marked to IS 9968), 50 cm (ISI marked to IS 9968), 100 cm (ISI marked to IS 9968)
REPORTS AND CERTIFICATIONS Warranty for free replacement (in years) 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA certificate indicating OEM turnover

4

Type test certificate and BIS licence

5

OEM authorization letter (for the bidder's brand if not OEM)

6

Technical compliance certificates as per Product Specification

7

Experience certificates for similar LED luminaire supply/installation projects

8

Bid security / EMD documentation (₹19,880)

Frequently Asked Questions

How to bid for LED luminaire tender Ghazipur Uttar Pradesh 2025?

Bidders must meet eligibility criteria including OEM turnover, BIS license, and type test certificates. Prepare bid security of ₹19,880, GST details, and documentation for supply, installation, testing, and commissioning. Include service support details and escalation matrix, plus evidence of past IS 10322-compliant installations.

What documents are required for LED luminaire tender Ghazipur UP?

Submit GST certificate, PAN, 3-year audited turnover or CA certificate, BIS license, type test certificates, OEM authorization, and technical compliance certificates. Include experience certificates for similar LED luminaires and EMD submission proof of ₹19,880, plus service/support contact details.

What standards must LED luminaires meet for this UP tender?

Luminaires must conform to IS 10322 (Part 5 / Section 3) with Q3 rating. Buyers require ISI/BIS certifications and type test certificates. Lumen efficacy should reflect typical 100–140 lm/W ranges depending on wattage, with proper projecting wiring and control gear.

When is the delivery window for Ghazipur LED lights contract?

Delivery terms allow up to 25% quantity variation; the extended delivery time calculation is (additional qty/original qty) × original delivery period, with a minimum of 30 days. Exact dates depend on contract and order issuance; ensure readiness to scale delivery.

What are the payment terms for this LED luminaire procurement?

GST handling is bidder’s responsibility; reimbursement will align with actual GST or quoted rate, whichever lower. The scope includes supply, installation, testing, and commissioning; payment schedule will be defined in the contract as per government norms.

What qualifies as adequate turnover for OEMs in UP tender?

OEMs must show average turnover of last 3 financial years ending 31st March; if the OEM is under 3 years old, use turnover from post-incorporation years. Documentation via audited balance sheets or CA certificate is required to qualify.

What is the role of service support in the Ghazipur bid?

Bidder must provide a dedicated toll-free service number and a clear escalation matrix. This ensures responsive post-installation support for LED luminaires, covering fault diagnosis, spare parts availability, and timely maintenance as part of the Scope.

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