GEM

Indian Army Department Of Military Affairs Procurement of PVC Paneling, Operator Console & Related Items 2025

Bid Publish Date

27-Nov-2025, 1:42 pm

Bid End Date

08-Dec-2025, 2:00 pm

Location

PANCHKULA , HARYANA

Progress

Issue27-Nov-2025, 1:42 pm
AwardPending
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Quantity

527

Category

cane

Bid Type

Two Packet Bid

Key Highlights

  • • Up to 25% quantity variation during contract at contracted rates
  • • Submission of Detailed Design Drawings within 5 days of award with iterative approvals
  • • Mandatory 2-year warranty from final acceptance with OEM warranty certificates
  • • Must have established Installation, Commissioning, Training and Maintenance service network in India
  • • GST responsibility rests with bidder; reimbursement as actuals or at lower rate per quoted GST
  • • BOQ contains 23 items; no explicit quantities disclosed

Categories 6

TRAVEL AND BUSINESS BAG BOX MERRY GO ROUND ALPHABET STAMPS OFFICE BAG BACTERIAL EXPRESSION VECTOR

Tender Overview

The opportunity is with the Indian Army under the Department Of Military Affairs for a multi-item procurement package including items such as PVC paneling, operator console, cane stands, photo frames, tables, acrylic name boards, formation signs, briefcases, and other listed stationery and hardware items. The BOQ comprises 23 items, with no explicit quantity or value disclosed. A 25% quantity option is available at contracted rates, enabling fluctuation during contract execution. Successful bidders must obtain Detailed Design Drawings approved within 5 days of award, with modifications communicated in the same period. The tender emphasizes post-award design alignment and on-site supply as per approved drawings. The scope requires a robust after-sales network and a 2-year warranty from final acceptance or installation, plus OEM warranty certificates at delivery. Location and exact start/end dates are not disclosed in the provided data.

Technical Specifications & Requirements

  • No formal technical specifications were published. The tender references a broad product category list (PVC paneling, console, cane stands, frames, acrylic name boards, signage, stationery, metal pipes, stamps, etc.).
  • Critical procedural requirements include:
    • Option Clause: up to 25% quantity variation, with corresponding delivery schedule adjustments per original/extended periods.
    • Design Drawings Approval: submission within 5 days of award; buyer to approve or request modifications within 5 days; delays may shift delivery without LD.
    • Warranty: 2-year warranty from final acceptance or post-installation testing; OEM warranty certificates required at delivery.
    • Service Network: established installation, commissioning, training, and maintenance in India; service centers near consignee locations must be listed.
  • GST handling is bidder-responsibility; reimbursement aligned to actuals or lower rate, capped to quoted GST percentage.

Terms, Conditions & Eligibility

  • EMD/Financial: Not specified in the available data; bidders must consider GST implications as advised.
  • Delivery: Extended delivery period computations apply; minimum extension baseline is 30 days.
  • Warranty & Support: 2-year warranty; OEM warranties to be submitted at delivery; after-sales service group must be established in India.
  • Documentation: Detailed design drawings, OEM authorizations, and service center information to be provided; compliance with approved drawings is mandatory.
  • Financial Standing: Bidders must provide undertakings around non-liquidity and non-bankruptcy status.

Key Specifications

  • Product category: PVC paneling; accessories and related office items as listed in tender

  • Quantity/BOQ: 23 items; exact quantities not disclosed

  • Warranty: 2 years from final acceptance or post-installation testing

  • Design approval timeline: 5 days from contract award

  • Delivery extension: minimum 30 days for added quantity

  • GST: bidder bears responsibility; reimbursement per actuals or lower rate

Terms & Conditions

  • Option to increase/decrease quantity up to 25% during and after contract

  • Detailed Drawings must be approved; modifications communicated within 5 days

  • 2-year warranty with OEM certificates required at delivery

Important Clauses

Payment Terms

GST handling is bidder's responsibility; GST reimbursement will align to actuals or lower rate post-quote

Delivery Schedule

Delivery period recalculated when option clause exercised; minimum extension period is 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data

Bidder Eligibility

  • Non-liquidation and no bankruptcy proceedings

  • Evidence of capability to supply 23-item category with timely design approvals

  • Demonstrated installation, commissioning, training and after-sales support network in India

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Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 pvc paneling heavy 425 sqft mountainlion 15
2 operator console with table 1 pieces mountainlion 15
3 appointment board large 2 pieces mountainlion 15
4 caps and cane stand mirror large 1 pieces mountainlion 15
5 cane stand 1 pieces mountainlion 15
6 cane wooden 1 pieces mountainlion 15
7 photo frame 4 x 3 ft 1 pieces mountainlion 15
8 table glass 2 pieces mountainlion 15
9 name board 17 pieces mountainlion 15
10 photo frame 12 x 9 inch 7 pieces mountainlion 15
11 acrylic letter 12 pieces mountainlion 15
12 formation sign acrylic 2 pieces mountainlion 15
13 briefcase medium 2 pieces mountainlion 15
14 pad lock 15 pieces mountainlion 15
15 board exterior both side with fixing 1 pieces mountainlion 15
16 napkin paper thick 2 pieces mountainlion 15
17 napkin paper box 2 pieces mountainlion 15
18 lancer flag 6 pieces mountainlion 15
19 acrylic board 1 pieces mountainlion 15
20 rubber stamp self inking 11 pieces mountainlion 15
21 stamp large 3 pieces mountainlion 15
22 pipe heavy threaded 2 pieces mountainlion 15
23 red runner 10 ft mountainlion 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements or solvency certificate

5

EMS/Performance security documentation (if applicable)

6

OEM authorization letters (where required)

7

Technical bid documents showing compliance with approved drawings

8

Details of service centers near consignee locations

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for Indian Army PVC paneling and related items tender in 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD (if applicable), OEM authorizations, and technical bid documents. Ensure compliance with approved drawings within 5 days of award and be prepared to supply at contracted rates for up to a 25% quantity variation.

What documents are required for Indian Army procurement of office items in 2025

Required documents include GST certificate, PAN, experience certificates for similar procurements, financial statements, OEM authorizations, technical bid submissions showing compliance with drawings, and details of service centers near consignee locations; these support eligibility and post-sale service commitments.

What are the design approval requirements for Indian Army tender submissions

Submit Detailed Design Drawings within 5 days of award; buyer will approve or list modifications within 5 days. Supply must follow approved drawings; any delays in approval may shift delivery timelines without LD.

What is the warranty requirement for items in this Indian Army tender

A 2-year warranty from final acceptance or post-installation testing is required, with OEM warranty certificates provided at delivery; the seller must maintain an established service network in India for maintenance and support.

How does the quantity option clause affect delivery in this tender

The purchaser may increase/decrease the contracted quantity by up to 25% during contract placement and currency; delivery period adjusts proportionally using the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What standards or certifications are required for completion of this procurement

The tender requires OEM warranties and post-sales support; GST compliance is bidder’s responsibility; while no specific IS/ISO standard is listed, the emphasis is on timely design approvals and a robust service network across India.