Indian Army Department of Military Affairs Tender for Sports & Security Equipment Procurement 2026 - 3 Years Warranty, EMD ₹54,000
Progress
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a multi-item procurement package spanning categories such as Base Surface, Cushioned surfaces, Toe Wall, Open Saucer Drain, Basketball Assembly systems, Chain Link Fencing, Flood Lights, Digital Score Boards, and Basket Ball components. The exact itemization is listed in the BOQ with 9 total items; however, item-wise quantities and units are not disclosed in the available data. The estimated contract value is not stated, while the bidder must furnish an EMD of ₹54,000. The Buyer Added Terms authorize quantity variations up to 25%, with extension rules tied to delivery periods. The order execution may include Defence-order experience verification and a 3-year warranty on applicable items. Location details are not provided in the data, but the procurement is clearly aimed at defence infrastructure and sports/amenities.
Technical Specifications & Requirements
- EMD: ₹54,000 (to be submitted as per tender terms)
- Warranty: 3 years on all applicable items
- ATC clauses: Bidder must submit copies of executed Defence orders for the same category; bidders must declare non-blacklisted status on 100 Rs stamp paper; ensure review of uploaded PDF item list for exact technical specs
- Delivery terms: Option to increase quantity up to 25%; delivery period aligned to original delivery period with calculable extension
- Documents/eligibility: Bidders must provide standard Industry compliance and Defence-order experience verification; ensure no blacklist status
- Items scope: 9 BoQ items across base surface, cushioned, security fencing, lighting, and sports infrastructure
- Standards: Not specified in the provided data; assume compliance with standard defence procurement practices
Terms, Conditions & Eligibility
- EMD: ₹54,000
- Warranty: Standard 3-year warranty on applicable items
- Experience/Orders: Submit copies of executed Defence orders in the same category
- Blacklisting: Provide a declaration on ₹100 stamp paper confirming not blacklisted
- Review: Carefully review the uploaded PDF for item-specific technical specifications
- Variations: Purchaser may increase/decrease quantity by up to 25% during contract and currency periods
- Payment terms: Not specified in the provided data; standard defence procurement terms likely apply
Key Specifications
-
Product/service names: Base Surface, Cushioned, Toe Wall, Open Saucer Drain, Basketball Assembly, Chain Link Fencing, Flood Lights, Digital Score Board, Basket Ball
-
Quantity/BOQ: 9 items listed; exact quantities not disclosed
-
EMD: ₹54,000
-
Warranty: 3 years on all applicable items
-
Delivery clause: option to increase quantity up to 25%; delivery period adjustments as per original/extended period
-
Eligibility: not blacklisted; defence-orders experience; review of uploaded item specifications in PDF
Terms & Conditions
-
EMD amount and submission method (₹54,000) is mandatory
-
3-year warranty required on applicable items
-
Defence orders experience: provide copies of executed orders
-
Blacklisting declaration on ₹100 stamp paper
-
Quantity can vary up to 25% during contract and currency periods
-
Review of item-specific specifications in uploaded PDF
Important Clauses
Payment Terms
Not specified in data; defence procurement typically follows milestone-based payment post delivery
Delivery Schedule
Delivery period linked to original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; standard practice includes LD for late delivery, aligned with contract terms
Bidder Eligibility
-
Not blacklisted by any Government department, PSU or Defence organization
-
Demonstrated defence orders in the same category
-
GST and PAN compliant with financial statements and tender documentation
Tender Data
Bid Details
Quantity
20009
Category
Base Surface
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
6
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Base Surface , Cushioned , Toe Wall , Open Saucer Drain , Basketball Assembly , Chain Link Fencing , Flood Lights , Digital Score Board , Basket Ball
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
24
Pre-Bid & Qualification
Pre-Bid Date
14-09-2026 18:00:00
Pre-Bid Venue
Ambala Cantt
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ambala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ambala | Ambala | - | - | 6544 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
GeM-Bidding-9823226.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
Base Surface
6 Inch thick concrete base incl clearing and excavation. Compacted gravel and crushed stone sub-base comma proper compaction comma anti-termite and weedicide treatment comma GSB layer and seal coat for proper foundation
Cushioned
Surfaced 08 layer cushioned acrylic system with total thickness of 3 mm FIBA approved specifications including PP Tiling and FIBA approved court line marking
Toe Wall
Toe Wall Stone aggregate foundation base comma brick wall construction up to ground level comma Complete plastering on the surfaces and painting finish on all visible surfaces for protection and aesthetics.
Open Saucer Drain
9 Inch depth x 6 Inch wide drainage system on all side of court exterior including proper slope for water flow comma lined with concrete for durability and maintenance
Basketball Assembly
Fibre Glass background 20mm acrylic sheet comma Dunk board assembly comma pole 6 Ft height Round pipe 3 mm thick MS material comma Regulation ring and net with all fastening
Chain Link Fencing
Galvanized iron wire fencing comma 50mm x 50mm comma diamond mesh pattern 3mm wire Gauge Comma MS Pipe Poles 58 mm diameter comma 8 Ft height including comma foundation and brackets for secure installation
Flood Lights
12 LED lights of 200 WATT capacity mounted on 6 poles comma 2 lights on each pole including weather proof distribution board with electric connections as per safety standards
Digital Score Board
6 Ft x 4 Ft LED display with PCB based electronic circuit board comma micro controller based control system for score management
Basket Ball
Official size basketball size 7 of a branded company
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Base Surface | 6 Inch thick concrete base incl clearing and excavation. Compacted gravel and crushed stone sub-base comma proper compaction comma anti-termite and weedicide treatment comma GSB layer and seal coat for proper foundation | 6,544 | sqft | 3kumaon@3 | 10 | |
| 2 | Cushioned | Surfaced 08 layer cushioned acrylic system with total thickness of 3 mm FIBA approved specifications including PP Tiling and FIBA approved court line marking | 6,544 | sqft | 3kumaon@3 | 10 | |
| 3 | Toe Wall | Toe Wall Stone aggregate foundation base comma brick wall construction up to ground level comma Complete plastering on the surfaces and painting finish on all visible surfaces for protection and aesthetics. | 310 | rft | 3kumaon@3 | 10 | |
| 4 | Open Saucer Drain | 9 Inch depth x 6 Inch wide drainage system on all side of court exterior including proper slope for water flow comma lined with concrete for durability and maintenance | 100 | rft | 3kumaon@3 | 10 | |
| 5 | Basketball Assembly | Fibre Glass background 20mm acrylic sheet comma Dunk board assembly comma pole 6 Ft height Round pipe 3 mm thick MS material comma Regulation ring and net with all fastening | 1 | set | 3kumaon@3 | 10 | |
| 6 | Chain Link Fencing | Galvanized iron wire fencing comma 50mm x 50mm comma diamond mesh pattern 3mm wire Gauge Comma MS Pipe Poles 58 mm diameter comma 8 Ft height including comma foundation and brackets for secure installation | 6,500 | sqft | 3kumaon@3 | 10 | |
| 7 | Flood Lights | 12 LED lights of 200 WATT capacity mounted on 6 poles comma 2 lights on each pole including weather proof distribution board with electric connections as per safety standards | 1 | nos | 3kumaon@3 | 10 | |
| 8 | Digital Score Board | 6 Ft x 4 Ft LED display with PCB based electronic circuit board comma micro controller based control system for score management | 1 | nos | 3kumaon@3 | 10 | |
| 9 | Basket Ball | Official size basketball size 7 of a branded company | 8 | nos | 3kumaon@3 | 10 |
Categories
67
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates (Defence orders in similar category)
Financial statements (as required by tender)
EMD/Security deposit documentation (₹54,000)
Technical bid documents
OEM authorizations (if applicable)
Declaration of not blacklisted on ₹100 stamp paper
Copies of executed Defence orders for the same category (as per ATC)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid in Indian Army sports infrastructure tender 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹54,000. Include copies of Defence orders in the same category, a ₹100 stamp paper declaration of non-blacklisting, and OEM authorizations if applicable. Review the uploaded PDF for item-specific specs before submission.
What documents are required for Indian Army procurement of sports items
Required documents include GST certificate, PAN card, experience certificates (Defence orders), financial statements, EMD receipt (₹54,000), technical bid documents, and declaration not blacklisted on ₹100 stamp paper. Ensure OEM authorizations and defence-order copies are included where applicable.
What is the EMD amount for this defence equipment tender
The Bid Security/EMD is ₹54,000 and must be submitted online or via demand draft as per tender terms. This amount confirms bidder seriousness and is linked to the 25% quantity variation clause in the contract.
When is delivery expected for the Indian Army procurement items
Delivery terms reference the original delivery order; extension is allowed with a calculated time extension: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Specific dates will be in the LOI and contract order.
What are the key warranty requirements for defence items in this tender
A Standard 3-year warranty applies to all applicable items as per ATC. Bidders should provide warranty service terms, including response times and service centers, aligning with defence procurement norms and the uploaded PDF specifications.
How to verify bidder eligibility for the Indian Army sports tender
Ensure not blacklisted; provide a declaration on ₹100 stamp paper; submit copies of defence-orders in the same category; prove GST/PAN compliance and financial stability; review item-specific requirements in the PDF before bid submission.
What should be reviewed in the item PDF list before bidding
The PDF item list contains exact technical specifications for all 9 items (Base Surface, Cushioned, Toe Wall, Open Saucer Drain, etc.). Bidders must compare capabilities, certifications, and installation requirements to ensure full compliance and feasible delivery plans.
Is there a quantity variation clause for this procurement
Yes. The purchaser may increase or decrease quantity up to 25% of bid quantity at contract award and during the currency of the contract at contracted rates, affecting delivery timelines as described in the ATC.