GEM

Indian Coast Guard Machinery Spares Tender (Defence) India 2025 – Installation, Testing & Commissioning Standards

Bid Publish Date

26-Nov-2025, 2:32 pm

Bid End Date

06-Dec-2025, 3:00 pm

Location

KACHCHH , GUJARAT

Progress

Issue26-Nov-2025, 2:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1550

Category

machinery spares 8

Bid Type

Two Packet Bid

Key Highlights

  • • Industry: Government defence procurement for machinery spares
  • • Brand/OEM: OEM warranty certificates required at delivery
  • • Standards/Certifications: IS/ISO not specified here; ensure OEM compliance per tender terms
  • • Special clauses: Turnover criteria over last 3 years; after-sales service network in India
  • • Eligibility: Proof of past experience via contracts or client certificates accepted
  • • Warranty/AMC: 1-year warranty from acceptance; on-site service required
  • • Penalties: Liquidated damages likely per terms; verify in bid document
  • • Delivery: Installation, testing and commissioning included in scope

Categories 14

MACHINERY SEALING RING BRIDGE MISCELLANEOUS FASTENERS MASTIC TRANSITION METALS SILVER RIVET AGRICULTURE EQUIPMENT ALUMINIUM BOAT TOOL KIT ALUMINIUM SHEET BANJOES STRING INSTRUMENTS RIVETS

Tender Overview

The procurement is issued by the Indian Coast Guard under the Department of Defence for multiple categories titled machinery spares 1-23. The bid scope covers Supply, Installation, Testing and Commissioning of goods at consignee locations. While the tender does not disclose an estimated value or start/end dates, it specifies a 1-year warranty from final acceptance and an OEM warranty requirement at delivery. Turnover criteria require the bidder’s average annual turnover for the last three years to meet the threshold stated in the bid document, verified via audited balance sheets or CA certification. A robust after-sales network in India is mandated, with service centers near consignee destinations to support maintenance and troubleshooting. Unique aspects include the broad machinery spares categorization and the integration of installation/commissioning within the scope of supply, indicating a turnkey capability expectation.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of machinery spares across 23 items (BOQ items listed as N/A).
  • Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates required at delivery.
  • After-sales: Established Installation, Commissioning, Training, Troubleshooting, and Maintenance service group in India; confirm service center locations near consignee destinations.
  • Documentation: Submit OEM authorizations and service capabilities; proof of past experience may be via contract copies, client execution certificates, or invoices with self-certification.
  • Financial: Turnover criterion requires three-year average turnover; evidence via audited statements or CA certificate.
  • Compliance: GST considerations apply with actual/reported rates; terms allow GST reimbursement per applicable rates.

Terms, Conditions & Eligibility

  • EMD/bid security: Not disclosed in the available data; bidders must review the bid document for exact amount.
  • Experience: Demonstrate past performance through contracts or execution certificates; multiple proof formats accepted.
  • Delivery timeline: Not specified in the excerpt; bidders should verify schedule within the bid document.
  • Payment terms: Not detailed here; typical government terms may apply, to be confirmed in the tender.
  • Certificates: Ensure all required certificates are uploaded per ATC and corrigenda; failure leads to rejection.
  • Warranty/penalties: Warranty terms as above; service continuity and maintenance commitments must be stated; non-compliance may attract penalties as per buyer terms.

Key Specifications

  • Scope: Supply, Installation, Testing and Commissioning of machinery spares across 23 items

  • Warranty: 1 year from final acceptance; OEM warranty certificates required

  • Service network: Established Installation, Commissioning, Training, Troubleshooting and Maintenance groups in India

  • Evidence: Past Experience proofs via contracts, execution certificates or invoices

  • Turnover: Minimum average annual turnover over last 3 years as specified in bid document

Terms & Conditions

  • EMD amount and process to be confirmed in bid document

  • Three-year turnover criteria with documentary evidence

  • Warranty terms: 1-year plus OEM warranty certificates required on delivery

Important Clauses

Payment Terms

GST handling per actuals with potential reimbursement; precise payment milestones to be defined in bid documents

Delivery Schedule

Installation, testing and commissioning included; schedule to be finalized according to consignee locations

Penalties/Liquidated Damages

Penalties likely for late delivery or non-conformance as per buyer terms; exact LD rate to be specified in the contract

Bidder Eligibility

  • 3-year average annual turnover meeting the bid threshold, supported by audited statements or CA certificate

  • Proof of past experience via contracts, execution certificates, or client invoices

  • OEM authorization and service capability with Indian service centers

Past Similar Tenders (Historical Results)

5 found

machinery spares 1,machinery spares 2,machinery spares 3,machinery spares 4,machinery spares 5,mach

Indian Coast Guard

KACHCHH, GUJARAT

Posted: 6 March 2025
Closed: 27 March 2025
GEM

Machinery Spares

Indian Coast Guard

SOUTH ANDAMAN, ANDAMAN & NICOBAR

Posted: 23 April 2025
Closed: 14 May 2025
GEM

Hull Spares 1,Hull Spares 2,Hull Spares 3,Hull Spares 4,Hull Spares 5,Hull Spares 6,Hull Spares 7,H

Indian Coast Guard

JAMNAGAR, GUJARAT

Posted: 28 February 2025
Closed: 21 March 2025
GEM

MT Spares 1,MT Spares 2,MT Spares 3,MT Spares 4,MT Spares 5,MT Spares 6,MT Spares 7,MT Spares 8,MT

Indian Army

TIRUVALLUR, TAMIL NADU

Posted: 29 August 2025
Closed: 11 September 2025
GEM

MT Spares 1,MT Spares 2,MT Spares 3,MT Spares 4,MT Spares 5,MT Spares 6,MT Spares 7,MT Spares 8,MT

Indian Army

TIRUVALLUR, TAMIL NADU

Posted: 9 August 2025
Closed: 19 August 2025
GEM

Bill of Quantities (BOQ) 23 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 machinery spares 1 M6 Penny washer 200 pieces jakhausto 90
2 machinery spares 2 Hand drill 2 pieces jakhausto 90
3 machinery spares 3 Bridge plate 50 pieces jakhausto 90
4 machinery spares 4 Hatch vetus planus PLA 30 2 pieces jakhausto 90
5 machinery spares 5 Marine grade Aluminium sheet 5083 (3mm thick) 2 pieces jakhausto 90
6 machinery spares 6 Drill bits all size 1 pieces jakhausto 90
7 machinery spares 7 M6 washer 23 MM Dia special 200 pieces jakhausto 90
8 machinery spares 8 Protex catch 30 pieces jakhausto 90
9 machinery spares 9 Polyurethane sealant 4 pieces jakhausto 90
10 machinery spares 10 Pump whale urchin (removale Handle) 0620202 1 pieces jakhausto 90
11 machinery spares 11 Segment repair rivet 4.8x18x16 100 pieces jakhausto 90
12 machinery spares 12 Standard Craft tool kit 1 pieces jakhausto 90
13 machinery spares 13 Hand drill 1 pieces jakhausto 90
14 machinery spares 14 Bridge plate 50 pieces jakhausto 90
15 machinery spares 15 Bolt Nylon half Inch x 50 MM 0350013200 50 pieces jakhausto 90
16 machinery spares 16 Sikaflex Gun skelton M301-075 3 pieces jakhausto 90
17 machinery spares 17 M6 Penny washer 150 pieces jakhausto 90
18 machinery spares 18 M6 Washer 23 MM Dia special 200 pieces jakhausto 90
19 machinery spares 19 Long Arm Riveting Plier 1 pieces jakhausto 90
20 machinery spares 20 Segment Repair Rivet 4.8 x18x 16 200 pieces jakhausto 90
21 machinery spares 21 Washer M6 Penny A2 100 pieces jakhausto 90
22 machinery spares 22 Washer 5 MM Zinc Plated 200 pieces jakhausto 90
23 machinery spares 23 Polyuretahne sealant 2 pieces jakhausto 90

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate showing 3-year turnover

4

OEM authorization letter(s) and warranties

5

Past experience documents (contracts, execution certificates, invoices with self-certification)

6

Technical bid documents and compliance certificates

7

Service center details and deployment plan in India

8

Bid security/EMD as per bid document (amount not disclosed in data)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the machinery spares tender in India 2025?

Submit the bid with all required documents including GST, PAN, OEM authorizations, and proof of turnover. Ensure installation, testing and commissioning scope is clear. Provide OEM warranty certificates at delivery and service center details. Confirm EMD amount from the bid document and adhere to GST terms.

What documents are required for Indian Coast Guard procurement 2025?

Provide GST registration, PAN, audited financials or CA certificate for turnover, OEM authorization, past project experience proofs, service center details in India, and technical bid documents. Ensure all certificates align with ATC and corrigenda; missing items may lead to rejection.

What are the warranty requirements for the ICG machinery spares tender?

A mandatory 1-year warranty from final acceptance, plus OEM warranty certificates at delivery. The seller must guarantee rectification of any breakdown during the warranty period and provide established after-sales support with trained personnel and local service centers across India.

What is the turnover requirement for bidders in this defence tender?

Bidders must meet the minimum average annual turnover for the last three years ending 31 March, verified by audited balance sheets or CA certification. If newly formed, turnover is calculated from completed years after incorporation as per bid document.

What is the scope of supply for this Indian Coast Guard tender?

The scope includes Supply, Installation, Testing and Commissioning of 23 items labeled as machinery spares. The bid price must include all cost components for delivery to consignee locations and integrated commissioning activities as per contract terms.

How are past project experiences validated for eligibility?

Eligible proofs include contract copies with invoices and bidder self-certification, execution certificates by clients, or alternative documents like third-party inspection release notes. These documents must demonstrate successful delivery and service for similar spares or equipment.

What about service centers and after-sales support in India?

Bidder must establish a well-supported service network in India with maintenance, troubleshooting, and training capabilities. Details of nearest service centers to consignee destinations must be uploaded with the bid to prove coverage.

When is the GST-related reimbursement applicable for this tender?

GST reimbursement is subject to actual rates or the lower of quoted GST, up to the tender’s maximum GST percentage. Bidders should quote GST carefully and ensure documentation supporting GST treatment is included in bid submission.