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Indian Army procurement of kitchen equipment sink units racks roti warmers cooling showcases and freezers in Madhya Pradesh 2026

Bid Publish Date

03-Jan-2026, 12:37 pm

Bid End Date

15-Jan-2026, 1:00 pm

Location

SAGAR , MADHYA PRADESH

Progress

Issue03-Jan-2026, 12:37 pm
AwardPending
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Quantity

13

Category

sink unit

Bid Type

Two Packet Bid

Key Highlights

  • • MSME preference for bidders holding MSME certificates
  • • Delivery address: TRG BN, THE MAHAR REGT CENTRE, SAGAR, MP 470001
  • • Option clause allows ±25% quantity variation at contract and during currency
  • • Offline bid submission with receipt, site inspection within 3 days
  • • MP state registration required; licenses mandatory

Categories 2

FREEZER SHOWCASE

Tender Overview

The Indian Army, Department Of Military Affairs, seeks multiple kitchen equipment items including sink units, racks (44, 18, 32), roti warmer, cooling showcase, bain marie, single sink, low-heighted burner, four-door refrigerator, and Blue Star deep freezer. Project location is Sagàr, Madhya Pradesh, with procurement to support TRG BN at THE MAHAR REGT CENTRE. The bid permits ±25% quantity variation at contract award and during the currency period at contracted rates, with delivery timing tied to the original delivery period and final orders. Site inspection is required within 3 days of bid publication; offline document submission is mandatory. MSME vendors receive preferred consideration and MP registration is required.

Technical Specifications & Requirements

  • Product categories include: sink unit, racks, roti warmer, cooling showcase, bain marie, single sink, low-heighted burner, four-door refrigerator, Blue Star deep freezer.
  • No explicit technical specs are published; emphasis on non-obsolete items with at least 1 year residual market life post-award.
  • Delivery and installation to TRG BN, THE MAHAR REGT CENTRE, SAGAR, MP 470001.
  • Compliance with GST as applicable; GST adjustments will be based on actuals or the quoted rate, whichever is lower.
  • Required documentation includes PAN, GSTIN, cancelled cheque, EFT mandate; offline submission and verification of licenses.
  • Preference for experienced vendors and those with MSME certificates; MP state registration documents mandatory.

Terms, Conditions & Eligibility

  • Quantity variation up to 25% during order and currency; extended delivery time calculations based on original delivery period with a minimum of 30 days.
  • Bid value-based award (total value basis); site inspection within 3 days of bid publication.
  • Bidder must not be in liquidation or bankruptcy; only non-obsolete items with at least 1 year remaining market life.
  • Bidders to submit licenses and relevant documentation; vendors must be MP-registered; offline submission only.
  • Payment terms: GST payable as per actuals; GST rate must be specified by bidder; no responsibility assumed for GST charges beyond actuals.

Key Specifications

    • Product/service names: sink unit, racks (44, 18, 32), roti warmer, cooling showcase, bain marie, single sink, low heighted burner, four door refrigerator, Blue Star deep freezer
    • Quantity/scale: not specified in BOQ; 9 total items listed in procurement scope
    • Estimated value/EMD: not disclosed
    • Category: kitchen equipment for military canteen facilities
    • Standards: not specified; emphasis on non-obsolescence and 1 year residual market life

Terms & Conditions

  • EMD not disclosed; GST as applicable per actuals

  • Quantity variation up to 25% during contract

  • Offline bid submission with site inspection within 3 days

  • MP registration and licenses mandatory

  • MSME preference in evaluation

  • Delivery to Sagár, MP must align with original delivery period

Important Clauses

Delivery Terms

Delivery period starts from the last date of original delivery order; extended time computed as (Increased quantity / Original quantity) × Original delivery period with a 30-day minimum

Payment Terms

GST reimbursements per actuals or quoted rate, whichever lower; bidder to indicate GST in bid; no separate responsibility by purchaser

Warranty & Licenses

Mandatory valid licenses; no end-of-life products; vendors with MSME certificates favored

Bidder Eligibility

  • Not under liquidation or court receivership

  • MP registration with corresponding documents

  • MSME certificate (preferred) and relevant licenses

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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 sink unit sink unit 1 nos tiger_986 15
2 racks 44 18 32 racks 44 18 32 3 nos tiger_986 15
3 roti warmer roti warmer 1 nos tiger_986 15
4 cooling showcase cooling showcase 1 nos tiger_986 15
5 bain marie bain marie 1 nos tiger_986 15
6 single sink single sink 1 nos tiger_986 15
7 low heighted burner low heighted burner 3 nos tiger_986 15
8 four door refrigerator four door refrigerator 1 nos tiger_986 15
9 blue star deep freezer blue star deep freezer 1 nos tiger_986 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Licenses related to works (valid)

6

MSME certificate (if available)

7

Proof of MP registration

8

Experience certificates and financial statements (as applicable)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for kitchen equipment tender in sagar MP 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and MP registration along with offline bid documents. Ensure licenses are current and the items are not end-of-life, with at least 1 year residual market life. Site inspection within 3 days and total bid value governs award.

What documents are required for Indian Army kitchen equipment tender 2026?

Submit PAN Card copy, GSTIN copy, cancelled cheque, EFT mandate, MP registration proof, applicable licenses, MSME certificate if available, and experience/financial statements. Also provide OEM authorizations if required and technical bid supporting non-obsolete equipment.

What are the delivery location and scope for the Sagár centre bid?

Delivery and installation are to TRG BN, THE MAHAR REGT CENTRE, SAGAR, MP 470001. Scope includes sink units, roti warmers, cooling showcases, bain marie, refrigerators, and freezers as per listed items; delivery follows original delivery period with possible 25% quantity variation.

What are the required eligibility criteria for this Army procurement?

Applicants must be financially sound with no liquidation proceedings, MP-registered, possessing valid licenses; MSME-certified bidders receive preference. The vendor must demonstrate capability to supply non-obsolete kitchen equipment with at least 1 year market life remaining.

How does the 25% quantity variation clause affect bids?

The purchaser may increase or decrease quantity up to 25% at contract award and during currency at contracted rates. Delivery time adjusts proportionally based on (increased quantity/original quantity) × original delivery period, with a 30-day minimum time.

What is the payment GST treatment for this procurement?

GST will be reimbursed based on actuals or the lower of the quoted GST rate, with the bidder responsible to indicate applicable GST. Purchaser bears no additional GST obligations beyond the quoted rate and actuals.

Are site inspections mandatory for this kitchen equipment tender?

Yes, site inspection is mandatory and must be completed within 3 days of bid publication. Vendors must submit all bid documents offline within 3 days and ensure licenses and registrations are current before submission.

What brands or OEM requirements are specified for the equipment?

The tender lists equipment types including a Blue Star deep freezer and other branded units; however, explicit OEM authorizations are required where applicable. Vendors should provide manufacturer specifics and certifications to demonstrate compliance with product standards.

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