GEM

Urban Administration And Development procurement: A3/A4 MFPs, All-in-One PC, Line-Interactive UPS with AVR Tender 2026

Q: When is the EMD required for the purchase

EMD of **₹25,000** must accompany the bid submission as per tender terms; payments to be in DD/online per organization policy; ensure validity through bid closing.

Bid Publish Date

16-Jun-2026, 1:37 pm

Bid End Date

29-Jun-2026, 2:00 pm

EMD

₹25,000

Location

BHOPAL , MADHYA PRADESH

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Progress

Issue16-Jun-2026, 1:37 pm

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Quantity

Key Highlights

• Brand/OEM requirements: not explicitly specified; bidders should verify OEM authorization for A3/A4 MFPs and All-in-One PCs
• Technical standards: ISO/IEC 24734 speeds referenced; ensure compliance with printing performance metrics
• Special clauses: on-site warranty with potential extended warranty; consolidation of multiple device categories in one tender
• Eligibility criteria: EMD ₹25,000; capability to supply multi-device government procurement; typical GST and financials
- Warranty/AMC expectations: on-site warranty plus option for extended warranty
• Delivery/install requirements: not detailed; bidders should seek clarity on installation, calibration, and network setup

Categories 5

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

Urban Administration And Development invites bids for multiple IT/office hardware categories including All-in-One PC (V2), A3 sized MFP, A4/Legal size MFP, and Line Interactive UPS with AVR (V2). Estimated value not disclosed; EMD ₹25,000 applies. The procurement targets government offices within the Urban Development framework, and emphasizes vendor capability to meet multi-device specifications, on-site warranty, and optional extended warranty. The tender emphasizes compliant printing, scanning, and connectivity features, with a focus on reliable, serviceable hardware suitable for high-usage environments. The absence of a BOQ suggests a framework-style selection or later itemization. Standout aspects include the inclusion of both imaging devices and power protection equipment in a single tender, enabling consolidated deployment. Keywords: tender in urban development procurement, safes not relevant here, but this is a multi-device government procurement in the specified location.

Technical Specifications & Requirements

Product categories: All-in-One PC (V2), A3 MFP, A4/Legal MFP, Line Interactive UPS with AVR (V2)
Key performance indicators: printing speeds per ISO/IEC 24734; mono and color outputs; scanning via ADF/Flatbed; auto duplexing; minimal tray configurations
Memory/Storage: RAM size and type, storage capacity as per device specifications; OS preloaded with certification
Connectivity: multiple ports, network/wireless, compatibility with standard office software
Warranty: on-site warranty (years) and extended warranty options; service coverage expectations
Compliance: device descriptions include printing technology, fax availability status, and document handling features
OEM/Brand notes: any brand or OEM requirements are not specified but are typically expected to meet IS/IEC benchmarks and warranty terms

Terms, Conditions & Eligibility

EMD: ₹25,000
Warranty: On-site warranty; extended warranty option
Delivery/Installation: not explicitly specified; standard government delivery terms implied
Documents: standardGST/PAN/experience docs typically required; OEM authorization likely expected
Eligibility: vendor capability to supply A3/MFP/UPS hardware; experience in similar government procurements often required
Penalties/LD: not detailed; bidders should prepare for standard performance penalties per terms

Key Specifications

All-in-One PC (V2): preloaded OS with certification; RAM size and type; storage capacity; display size; ports; on-site warranty
A3 Size MFP (Q2): printing, scanning, copying capabilities; auto duplexing; original document feeder; number of main paper trays; connectivity options
A4/Legal Size MFP (Q2): similar to above with ADF capacity and duplexing; print speeds per ISO/IEC 24734
Line Interactive UPS with AVR (V2): AVR functionality; wattage capacity; input/output voltage specs; battery backup duration; warranties

Terms & Conditions

EMD amount ₹25,000 must accompany bid as per conditions
On-site warranty required; extended warranty option available
Delivery/install terms to be clarified; expect standard government terms
OEM authorizations likely required for all product categories
ISO/IEC 24734 performance metrics to be met for printing speeds

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard government payment after delivery and acceptance

Delivery Schedule

Not specified; bidders should seek clarity on installation timelines and site readiness

Penalties/Liquidated Damages

Not specified; bidders should confirm LDs for delays or non-compliance during bidding

Bidder Eligibility

Experience in supplying government IT hardware and office equipment
Demonstrated financial stability with audited statements
Ability to supply A3/A4/MFP devices and UPS units with on-site warranty

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

All in One PC (V2) (Q2) , A3 Size Multifunction Printer (MFP) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Authority Records

URBAN DEVELOPMENT AND ENVIRONMENT DEPARTMENTURBAN ADMINISTRATION AND DEVELOPMENT DEPARTMENT

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

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Free consultation · 24h response

Documents 6

GeM-Bidding-9474835.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog

Category	Specification	Requirement
Description	Description of store	All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description	Processor Number	Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher
Input Devices	Mouse Connectivity	Wired, Wireless Or higher
Input Devices	Keyboard Connectivity	Wired, Wireless Or higher
Operating System	Operating System (Factory Preloaded with Certification)	Windows 11 Professional
Memory	Type of RAM	DDR5 Or higher
Memory	RAM Size (GB)	32
Storage	Type of Storage Installed with the System	NVMe SSD
Storage	Storage Capacity (in GB)	1024
Display	Display Size - Diagonal (in Inches)	58.1 - 63 (22.87" - 24.8")
Ports	Number of Ports	1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic	Stand	Height Adjustable

Item #2 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	No
Hardware Configuration	RAM Size (MB)	2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192, 1500 Or higher
Hardware Configuration	Storage Capacity (in GB)	0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	2, 3, 4, 5, 6 Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	2, 3, 4 Or higher

Item #3 Details

View Catalog

Category	Specification	Requirement
General Product Information	Description of Stores	A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information	Printing Technology	Electrophotography/Xerography (Laser/LED)
General Product Information	Type of Printing	Monochrome (Black), Colour Or higher
General Product Information	Availability of Fax	No
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs	30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs	Not Applicable Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs	Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs	Not Applicable Or higher
Duplexing & Copying Features	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
Scanning Capabilities	Maximum Scan Area (Platen/ADF)	A4 and Legal Or higher
Document and Paper Handling	Original Document Feeder Type (For Scanning and Copying)	Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling	Number of Main Paper Tray	1, 2, 3, 4 Or higher
Connectivity and Reliability	Connectivity	USB Port, Ethernet Port, Wi-Fi
Certification and Warranty	On Site Warranty (in Year)	1 Or higher
Certification and Warranty	Extended Warranty (in Years) over and above standard warranty	2, 3, 4 Or higher

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar government hardware supply

Financial statements or turnover proof

EMD deposit receipt (₹25,000) or bank guarantee as allowed

Technical bid documents confirming device specifications and certifications

OEM authorizations or dealer/partner certificates for A3/A4 MFPs, All-in-One PC, and UPS

Any certification documents related to preloaded OS and security certifications

Frequently Asked Questions

How to bid for A3/MFP devices in urban development tender

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹25,000, and OEM authorizations. Ensure devices meet ISO/IEC 24734 speeds and on-site warranty requirements; include preloaded OS certification and connectivity specs in technical bid.

What documents are required for multisystem hardware tender

Submit GST certificate, PAN, bank details, audited financial statements, EMD receipt, OEM authorization, installation capability proof, and technical specifications for A3/MFPs, A4/MFPs, All-in-One PC, and UPS with AVR.

What are the essential specifications for printing speeds

Tender references ISO/IEC 24734; provide minimum speeds for A4 monochrome/color and duplex scanning; include measured PPM/IPM values for both laser/LED and inkjet MFPs in the technical bid.

When is the EMD required for the purchase

EMD of ₹25,000 must accompany the bid submission as per tender terms; payments to be in DD/online per organization policy; ensure validity through bid closing.

What warranty terms are expected for A3/A4 MFPs

On-site warranty is required; bidders may offer extended warranty options beyond standard coverage; include warranty period and service response times in bid.

How to verify OEM authorizations for devices

Submit OEM authorization letters or dealership certificates specific to A3/A4 MFPs, All-in-One PCs, and UPS; ensure authorization covers after-sales service and part availability.

What delivery terms apply for urban development equipment

Delivery/installation terms are not detailed; bidders should request site readiness, installation milestones, and commissioning procedures; confirm acceptance criteria and training provisions.

What is the scope of work for multi-device tender

Scope includes purchasing A3 and A4/MFPs, All-in-One PC, and Line Interactive UPS with AVR; ensure bundled procurement approach with consistent warranty and service terms across devices.

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Documents 6

GeM-Bidding-9474835.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Urban Administration And Development procurement: A3/A4 MFPs, All-in-One PC, Line-Interactive UPS with AVR Tender 2026

Key Highlights

Categories 5

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Additional Tender Data

Commercial Details

Authority Records

BID & GeM Expert Consultancy

Documents 6

GeM-Bidding-9474835.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Past Similar Tenders (Historical Results)

All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

Technical Specifications 3 Items

Item #1 Details

Item #2 Details

Item #3 Details

🤖 AI-Powered Bidder Prediction

Required Documents

Frequently Asked Questions

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All in One PC (V2),A4 and Legal Size Multifunction Printer (MFP),Line Interactive UPS with AVR (V2)

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Explore More Opportunities

Unlock Tender Documents

Documents 6

GeM-Bidding-9474835.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-9474835.pdf

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

Buyer uploaded ATC document

GEM General Terms and Conditions Document