Airports Authority of India Printer Cartridges Procurement New Delhi 2026 - ISI/ISO Standards & OEM Authorisation for HP/TOSHIBA/Canon
Bid Publish Date
22-Oct-2026, 10:23 am
Bid End Date
05-Nov-2026, 6:00 pm
EMD
₹1
Value
₹14,30,187
Location
Progress
Key Highlights
- • OEM Authorization required for each cartridge (MAF or OEM dealer certificate)
- • Delivery quantity flexibility up to 25% during contract & extended period
- • GST compliance: invoicing in consignee name with GSTIN; GST portal payment proof
- • Past government/PSU supply experience required (1 year minimum)
- • Product scope includes HP, Toshiba, Canon, Evolis, DesignJet cartridges
- • PBG applicability dependent on contract value; EMD ₹1
- • Non-toxic material requirement; MSDS for toxic items if applicable
- • Delivery address: O/o GM (RCDU), Radio Construction & Development Unit, New Delhi
Tender Overview
- The procuring organization is the Airports Authority of India through its internal store/engineering and operations function, seeking supply of a range of printer consumables and related items (HP, Toshiba, Canon, Evolis, DesignJet) with an estimated value of ₹1,430,187 and an EMD of ₹1. Location: New Delhi, with delivery to the Airports Authority of India address. The catalog includes multiple cartridge models and printers, indicating a broad category of print consumables for central government-type deployments. A key differentiator is the explicit OEM authorization requirement and the option to adjust quantity by up to 25% during contract performance. The tender emphasizes OEM/MANUFACTURER authorization and non-toxic material compliance, targeting suppliers registered to participate in government procurements.
Technical Specifications & Requirements
- Product scope: HP LaserJet 410A cartridges, HP 78A black toner, DesignJet cartridges, Evolis Primacy printer cartridges, CANNON 057H, and multiple listed color cartridges (Yellow, Cyan, Magenta, Black).
- Delivery and installation: delivery address at New Delhi with commissioning if covered; delivery schedule governed by option clause with minimum 30 days additional time if quantity increases, and the 25% flexibility clause applies.
- Compliance: tender requires MAF or OEM Authorized Dealer certificate for each cartridge; GST invoicing requirements; proof of past Central/State Govt/PSU supply for at least one year prior to bid opening; non-toxic materials; supplier GST registration and GST payment verification.
- Financial terms: Estimated value ₹1.43 million; EMD: ₹1; PBG may be required depending on contract value; payment terms are linked to GST compliance and invoicing through GeM.
- Documentation: upload certificates as per ATC/Corrigendum; ensure consignee GSTIN on invoices; invoices with GST portal payment confirmation.
Terms, Conditions & Eligibility
- EMD: ₹1; PBG applicable if contract value exceeds threshold (not specified).
- Experience: bidder or OEM must have supplied similar category products to Government/PSU for at least 1 year before bid opening; provide copies of relevant contracts.
- Delivery: option clause allows ±25% quantity variation; delivery period starts from last date of the original delivery order; minimum extension rules apply with proportional time calculation.
- Documentation: mandatory OEM MAf/Authorized dealer certificate; GST registration; pan; GST invoice; proof of supply to government entities; ensure non-toxic materials or MSDS where applicable.
- Payment terms: GST reimbursement as actuals up to quoted rate; invoice raised in consignee name with consignee GSTIN; GeM portal GST invoice and payment screenshots required.
Key Specifications
-
Product scope includes HP LaserJet 410A Black CF410A, Yellow CF412A, Cyan CF411A, Magenta CF413A
-
Toshiba Black T 5018P, Toshiba Black T 3028P cartridges
-
Canon HP DesignJet 738B/Bl/CMYK cartridges (various codes) and Evolis Primacy printer cartridges
-
Estimated value: ₹1,430,187; EMD: ₹1
-
Delivery terms include option for ±25% quantity and time extension rules
Terms & Conditions
-
EMD of ₹1 and potential PBG depending on contract value
-
1 year govt/PSU supply experience required; OEM MAf/Authorized dealer certificate
-
Delivery quantity flexibility up to 25% and extended delivery period rules
Important Clauses
Payment Terms
GST reimbursement as actuals or at quoted rate; invoice to consignee with GSTIN; GeM GST portal payment proof required
Delivery Schedule
Option to increase quantity up to 25%; delivery period starts from last date of original delivery order; extended time proportionally calculated with minimum 30 days
Penalties/Liquidated Damages
Not specified in detail; implied LD via delivery delays and contract terms; ensure adherence per ATC
Bidder Eligibility
-
Must have supplied similar government/PSU products for the past year
-
OEM MAf or authorized dealer certificate for each cartridge
-
GST registration and valid compliance with GST invoicing
Tender Data
Bid Details
Quantity
121
Category
CANNON 057H
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Group wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HP MLT D203S , CANNON 057H , TOSHIBA BLACK T 5018P , TOSHIBA BLACK T 3028P , HP LASER JET 410A Black CF410A , HP LASER JET 410A Yellow CF412A , HP LASER JET 410A Magenta CF413A , HP LASER JET 410A Cyan CF411A , HP LASERJET CE 340AC BLACK , HP LASERJET CE 341 AC CYAN , HP LASERJET CE 343 AC MAGENTA , HP LASERJET CE 342 AC YELLOW , HP LASER JET 012A , HP LASER JET 030A , HP 78A BLACK TONER CARTIRIDGE , SMART CARD PRINTER CARTRIDGE FOR EVOLIS PRIMACY PRINTER , HP DesignJet 738B Black 498P6A , HP DesignJet 738 Magenta 676M7A , HP DesignJet 738 Cyan 676M6A , HP DesignJet 738 Yellow 676M8A
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sameer Gupta | 110003,o/o Executive Director, RCDU, Safdarjung Airport, New Delhi | New Delhi | Delhi | 110003 | 40 | 20 | - |
Authority Records
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Documents 6
GeM-Bidding-10036345.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
HP MLT D203S
HP MLT D203S Toner Number SU913A
CANNON 057H
CANNON 057H Toner
TOSHIBA BLACK T 5018P
TOSHIBA BLACK T 5018P Toner
TOSHIBA BLACK T 3028P
TOSHIBA BLACK T 3028P Toner
HP LASER JET 410A Black CF410A
HP LASER JET 410A Black CF410A Toner
HP LASER JET 410A Yellow CF412A
HP LASER JET 410A Yellow CF412A Toner
HP LASER JET 410A Magenta CF413A
HP LASER JET 410A Magenta CF413A Toner
HP LASER JET 410A Cyan CF411A
HP LASER JET 410A Cyan CF411A Toner
HP LASERJET CE 340AC BLACK
HP LASERJET CE 340AC BLACK Toner
HP LASERJET CE 341 AC CYAN
HP LASERJET CE 341 AC CYAN Toner
HP LASERJET CE 343 AC MAGENTA
HP LASERJET CE 343 AC MAGENTA Toner
HP LASERJET CE 342 AC YELLOW
HP LASERJET CE 342 AC YELLOW Toner
HP LASER JET 012A
HP LASER JET 012A Toner
HP LASER JET 030A
HP LASER JET 030A Toner
HP 78A BLACK TONER CARTIRIDGE
HP 78A BLACK TONER CARTIRIDGE
SMART CARD PRINTER CARTRIDGE FOR EVOLIS PRIMACY PRINTER
SMART CARD PRINTER CARTRIDGE FOR EVOLIS PRIMACY 2 PRINTER YMCKO R5F208A100
HP DesignJet 738B Black 498P6A
HP DesignJet 738B Black 498P6A cartridge
HP DesignJet 738 Magenta 676M7A
HP DesignJet 738 Magenta 676M7A cartridge
HP DesignJet 738 Cyan 676M6A
HP DesignJet 738 Cyan 676M6A cartridge
HP DesignJet 738 Yellow 676M8A
HP DesignJet 738 Yellow 676M8A cartridge
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HP MLT D203S | HP MLT D203S Toner Number SU913A | 40 | number | gem_kks | 20 | |
| 2 | CANNON 057H | CANNON 057H Toner | 29 | number | gem_kks | 20 | |
| 3 | TOSHIBA BLACK T 5018P | TOSHIBA BLACK T 5018P Toner | 2 | number | gem_kks | 20 | |
| 4 | TOSHIBA BLACK T 3028P | TOSHIBA BLACK T 3028P Toner | 4 | number | gem_kks | 20 | |
| 5 | HP LASER JET 410A Black CF410A | HP LASER JET 410A Black CF410A Toner | 2 | number | gem_kks | 20 | |
| 6 | HP LASER JET 410A Yellow CF412A | HP LASER JET 410A Yellow CF412A Toner | 2 | number | gem_kks | 20 | |
| 7 | HP LASER JET 410A Magenta CF413A | HP LASER JET 410A Magenta CF413A Toner | 2 | number | gem_kks | 20 | |
| 8 | HP LASER JET 410A Cyan CF411A | HP LASER JET 410A Cyan CF411A Toner | 2 | number | gem_kks | 20 | |
| 9 | HP LASERJET CE 340AC BLACK | HP LASERJET CE 340AC BLACK Toner | 2 | number | gem_kks | 20 | |
| 10 | HP LASERJET CE 341 AC CYAN | HP LASERJET CE 341 AC CYAN Toner | 2 | number | gem_kks | 20 | |
| 11 | HP LASERJET CE 343 AC MAGENTA | HP LASERJET CE 343 AC MAGENTA Toner | 2 | number | gem_kks | 20 | |
| 12 | HP LASERJET CE 342 AC YELLOW | HP LASERJET CE 342 AC YELLOW Toner | 2 | number | gem_kks | 20 | |
| 13 | HP LASER JET 012A | HP LASER JET 012A Toner | 7 | number | gem_kks | 20 | |
| 14 | HP LASER JET 030A | HP LASER JET 030A Toner | 9 | number | gem_kks | 20 | |
| 15 | HP 78A BLACK TONER CARTIRIDGE | HP 78A BLACK TONER CARTIRIDGE | 4 | number | gem_kks | 20 | |
| 16 | SMART CARD PRINTER CARTRIDGE FOR EVOLIS PRIMACY PRINTER | SMART CARD PRINTER CARTRIDGE FOR EVOLIS PRIMACY 2 PRINTER YMCKO R5F208A100 | 2 | number | gem_kks | 20 | |
| 17 | HP DesignJet 738B Black 498P6A | HP DesignJet 738B Black 498P6A cartridge | 2 | number | gem_kks | 20 | |
| 18 | HP DesignJet 738 Magenta 676M7A | HP DesignJet 738 Magenta 676M7A cartridge | 2 | number | gem_kks | 20 | |
| 19 | HP DesignJet 738 Cyan 676M6A | HP DesignJet 738 Cyan 676M6A cartridge | 2 | number | gem_kks | 20 | |
| 20 | HP DesignJet 738 Yellow 676M8A | HP DesignJet 738 Yellow 676M8A cartridge | 2 | number | gem_kks | 20 |
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates showing govt/PSU supply in past 1 year
Financial statements or turnover proof
EMD submission proof (₹1)
OEM authorization certificates or MAF for each cartridge
Technical compliance certificates (if applicable)
GST invoice format & portal payment screenshots
Delivery and installation evidence (if covered in scope)
Frequently Asked Questions
How to bid for Airports Authority of India printer cartridges tender in New Delhi 2026
Bidders must submit GST registration, PAN, experience certificates, OEM MAf/authorized dealer certificates for each cartridge, and measure of turnover to meet eligibility. Include EMD ₹1 and provide past govt/PSU supply contracts. Ensure invoice is in consignee name with GSTIN, and upload GST payment proof on GeM.
What documents are required for govt printer cartridge procurement bidding 2026
Required documents include GST certificate, PAN, proof of turnover, experience contracts with govt/PSU, OEM authorization for each cartridge, EMD payment proof, and GeM portal invoice screenshots; ensure non-toxic material declarations if applicable.
What are the technical specs for HP DesignJet cartridges in this tender
The tender lists HP DesignJet 738B series cartridges with codes 498P6A, 676M7A, 676M6A, 676M8A; bidders must provide OEM MAf or dealer certificates for these cartridges and ensure compatibility with DesignJet printers per supplier documentation.
What is the mandatory OEM authorization requirement for submission
Each cartridge must be supported by valid Manufacturer Authorization Form (MAF) or OEM Authorized Dealer certificate; provide copies with bid submission to demonstrate authorized supply for every listed cartridge.
What are the delivery terms and quantity variation allowed
The contract allows up to 25% quantity variation during placement and currency; delivery period starts after the last date of original order, with minimum additional time of 30 days; time extensions depend on the proportionate quantity increase.
When is the payment and invoicing schedule for this tender
Invoices must be raised in the consignee’s name with their GSTIN; GST reimbursement will be as actuals or at quoted rate; GeM portal must include scanned GST invoice and payment confirmation screenshots.
What categories of cartridges are included in the tender
The scope covers HP LaserJet 410A Black CF410A, Yellow CF412A, Cyan CF411A, Magenta CF413A; HP 78A; Toshiba Black T 5018P/3028P; Canon DesignJet 738B series cartridges; Evolis Primacy printer cartridges; and related HP DesignJet cartridges with multiple codes.
How to ensure eligibility for govt procurement of printer consumables
Demonstrate at least 1 year of govt/PSU supply, provide valid OEM MAf, ensure GST compliance, submit non-toxic declarations where applicable, and show contract references with quantities and values for similar items.