BHAVINI Safety Equipment Procurement: Ultra HD PTZ Camera Conference System Tamil Nadu 2026
Bid Publish Date
29-Aug-2026, 12:52 pm
Bid End Date
08-Sep-2026, 3:00 pm
EMD
₹18,450
Location
Progress
Tender Overview
Bharatiya Nabhikiya Vidyut Nigam Limited (BHAVINI) in Tamil Nadu invites bids for the end-to-end supply, safe delivery, testing, installation and warranty of a complete conference monitoring system. The package includes 1 × Ultra HD PTZ Camera, 1 × Conference Audio Controller with four wireless microphones, 1 × All-in-One Conference Speaker Bar, and 1 × Wireless Pre-Set Controllers. The total contract duration is 90 days, with installation and commissioning included. The project requires comprehensive on-site delivery, testing and warranty as per the scope attached in ATC, with insurance mandates and performance security. The EMD is ₹18,450, and the Buyer reserves option to modify quantities by ±25% during or after contract formation. This tender targets vendors capable of end-to-end AV integration for government-scale deployments in Kanchipuram, Tamil Nadu.
Technical Specifications & Requirements
- Items: Ultra HD PTZ Camera, Conference Audio Controller with four wireless mics, All-in-One Conference Speaker Bar, Wireless Pre-Set Controllers.
- Scope: Supply, Safe Delivery, Testing, Installation and Warranty for each item; all work within a 90-day contract period.
- References: Detailed Annexure A in ATC with specifications; compliance to on-site installation, commissioning and warranty obligations.
- Insurance: Workmen Compensation and Public liability with Third party liability to be provided before execution and valid through onsite warranty.
- Performance Security: Bank Guarantee as per GeM terms; delivery period aligned to 90 days; option for quantity variation up to 25%.
Key Specifications
-
Ultra HD PTZ Camera with 4K/8MP capability (as per Annexure A) and integrated auto-tracking
-
Conference Audio Controller supporting four wireless microphones with echo cancellation and DSP
-
All-in-One Conference Speaker Bar with integrated microphone array and loudspeaker output
-
Wireless Pre-Set Controllers with secure pairing for room configurations
-
On-site installation, testing, commissioning and 90-day warranty
Bidder Eligibility
-
Experience in supplying and installing AV conference systems for government or large-scale institutions
-
Financial capability to undertake a ₹0.0 Lakh contract (value as per ATC) with 90-day delivery
-
Valid GST, timely submission of insurance and pre-qualification documents
Tender Data
Bid Details
Quantity
4
Category
Supply, Safe Delivery, Testing, Installation and Warranty of Ultra HD PTZ Camera
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply, Safe Delivery, Testing, Installation and Warranty of Ultra HD PTZ Camera , Supply, Safe Delivery, Testing, Installation and Warranty of Conference Audio Controller with four W , Supply, Safe Delivery, Testing, Installation and Warranty of All-in-One Conference Speaker Bar , Supply, Safe Delivery, Testing, Installation and Warranty of Wireless Pre-Set Controllers
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
17
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Chengalpattu
Delivery Pincodes
603102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Viswanathan K | 603102,BHAVINI PFBR PLANT SITE KALPAKKAM | Chengalpattu | Tamil Nadu | 603102 | 1 | 90 | - |
Authority Records
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Documents 8
GeM-Bidding-9820748.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar AV integration projects
Financial statements (latest available)
EMD submission proof (DD/online receipt)
Technical bid compliance documentation
OEM authorisation letters (where applicable)
Workmen Compensation Policy
Public liability insurance with Third party liability
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for BHAVINI AV conference system tender in Tamil Nadu 2026?
Bidders must submit GST, PAN, experience certificates, financials and EMD ₹18,450 along with technical/commercial bids. Ensure compliance with Annexure A specifications, provide Workmen Compensation and Public Liability insurances, and secure Performance Bank Guarantee per GeM terms. The 90-day delivery window includes on-site installation and commissioning.
What documents are required for BHAVINI supply and installation tender 2026?
Required documents include GST certificate, PAN card, company/organization details, experience certificates for AV integration, financial statements, EMD receipt, technical bid, OEM authorisations if applicable, and insurance policies (Workmen Comp and Public Liability). Ensure scope alignment with Annexure A.
What are the technical specifications for the UHD PTZ camera in this tender?
The UHD PTZ camera must meet the Detailed Specification in Annexure A, including 4K or higher resolution, auto-tracking capabilities, and on-site testing standards. Ensure compatibility with the Conference Audio Controller and Speaker Bar per the ATC. Specifics are in the attached Annexure A.
What is the delivery timeline and warranty requirement for BHAVINI AV equipment?
Delivery and installation must complete within 90 days from contract date, with testing/commissioning included. Warranty follows Clause E in the ATC scope and remains active through the onsite warranty period for all four items.
What is the minimum insurance coverage required before execution?
Submit Workmen Compensation Policy and Public Liability with Third-Party Liability insurance before execution and maintain coverage through the onsite warranty period as per ATC requirements.
Are there quantity variation provisions in this tender for BHAVINI equipment?
Yes. The Purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and during the contract period at contracted rates. Additional time is calculated with a minimum of 30 days.
What are the payment and performance security terms in this tender?
Payment terms align with GeM ATC provisions and require a Bank Guarantee as performance security. The EMD amount is ₹18,450. Ensure all terms and format are consistent with GeM and the ATC documents.