Town Municipal Council Shikaripura A4 and Legal Size Multifunction Printer Tender Shimoga Karnataka 2026
Bid Publish Date
31-Oct-2026, 5:02 pm
Bid End Date
10-Nov-2026, 6:00 pm
Location
Progress
Key Highlights
- • Product/Service: A4 and Legal Size Multifunction Printer (MFP) under Q2 category
- • Commercial clause: 25% quantity variation during and after award
- • Delivery: Extension calculations based on (Extended quantity ÷ Original quantity) × Original delivery period; minimum 30 days
- • BOQ: Not available; no listed items or quantities
- • Location: Shimoga, Karnataka; organization: Town Municipal Council Shikaripura
- • Documentation: Standard bid submission requirements and potential OEM authorizations
- • Standards/Certifications: Not specified; bidders should confirm MFP compatibility with municipal IT/printing standards
- • Risk/Opportunity: Flexibility in quantity may affect pricing, delivery planning, and inventory management
Tender Overview
Town Municipal Council Shikaripura invites bids for an A4 and Legal Size Multifunction Printer (MFP) under the Urban Development Department Karnataka, located in Shimoga, Karnataka 577115. The tender has no BOQ items and no explicit estimated value or EMD stated. A key commercial clause permits a 25% quantity variation at contract award and during the currency of the contract, with rates fixed at contracted prices. The delivery window is calculated from the original delivery order date, with a minimum extension rule of 30 days. Section compliance is required, though specific model or feature requirements are not disclosed.
- Organization: Town Municipal Council Shikaripura
- Product/Service: A4 and Legal Size Multifunction Printer (MFP)
- Location: Shimoga, Karnataka (577115)
- Quantity/Value: Not specified; 25% option clause applies
- Delivery Terms: Calculated extension timing based on (Extended quantity ÷ Original quantity) × Original delivery period; minimum 30 days
- Unique Aspect: Absence of BOQ items and explicit technical specs; bids must align with the option clause and delivery calculations
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP) (Q2)
- BOQ status: No items listed; no explicit quantity
- Standards/Qualifications: Not specified
- EMD/Value: Not disclosed
- Delivery mechanism: Delivery period linked to the last date of the original delivery order; extended period computations apply
- Contractual flexibility: Purchaser may increase/decrease quantity up to 25% during contract
- Documentation needs: Prepare for standard tender submissions; OEM authorization may be expected in terms
- Critical note: Exact model, features, or certifications are not provided; bidders should anticipate standard MFP capabilities and compliance with local procurement norms
Terms, Conditions & Eligibility
- Option Clause: Purchaser may alter quantity up to 25% at award and during currency at contracted rates
- Delivery period: Calculated by the formula, with a minimum of 30 days when extended
- Original delivery order date: Baseline for extension calculations
- Documentation expectations: Standard bid submissions including registration and compliance as per local government norms; OEM authorizations may be required
- EMD/Payment terms: Not specified in the data; bidders should prepare typical security deposits as per local practice
- BOQ absence: No quantity or technical itemization available; bidders must infer compliance with MFP capabilities
- Compliance: Vendors must adhere to municipal procurement rules and any future clarifications issued during bidding
Key Specifications
-
Product/service: A4 and Legal Size Multifunction Printer (MFP)
-
BOQ: No items specified; quantity not disclosed
-
EMD/Value: Not disclosed
-
Delivery: 30+ days minimum extension, 25% quantity variation allowed
-
Compliance: Standard municipal procurement practices; OEM authorizations may be required
Terms & Conditions
-
Option Clause: 25% quantity fluctuation at contract and during currency
-
Delivery: Extensions computed by a defined formula with 30-day minimum
-
BOQ/Specifications: Not provided; bidders must rely on standard MFP capabilities and compliance
Important Clauses
Delivery Schedule
Delivery period begins from the last date of the original delivery order; extended time calculated as (Extended quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
Payment Terms
Not specified in data; bidders should prepare to align with standard municipal terms and post-delivery payment norms
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate standard LD clauses per local procurement policies
Bidder Eligibility
-
Must comply with municipal procurement norms for Karnataka
-
Provide GST registration, PAN, and financials
-
Submit OEM authorization if required for MFP supply
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Shivamogga
Delivery Pincodes
577427
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nagabhushana N | 577427,Town Muncipal Council , Shikaripura | Shivamogga | Karnataka | 577427 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10110043.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP supply or office equipment
Financial statements or turnover proof (latest fiscal year)
EMD/Security deposit as per local tender norms (amount not specified in this data)
Technical bid documents outlining MFP capabilities (print/copy/scan/fax features)
OEM authorization letter or authorized distributor certificate (if applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the Shimoga A4 MFP tender in 2026?
Bidders should submit GST, PAN, financial statements, and experience certificates for similar MFP supply. Prepare an OEM authorization if required. The bid must address the 25% quantity variation clause and delivery extension formula. Ensure compliance with municipal procurement norms and provide standard MFP specifications.
What documents are required for the Shikaripura printer tender 2026?
Required documents include GST certificate, PAN card, experience certificates, latest financial statements, EMD/security deposit as per norms, and technical bid detailing MFP features. OEM authorization is advised if the supplier is not an authorized distributor for the model.
What is the delivery extension rule for this MFP tender in Shimoga?
Delivery extensions follow the formula: (Extended quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. If the original period is less than 30 days, the extension equals the original period. The Purchaser may extend up to the original period.
Are there any specified EMD amounts for the Shikaripura tender 2026?
The tender data does not specify an EMD amount. Bidders should be prepared to meet standard municipal EMD requirements, typically a fixed amount or percentage of estimated value, as defined by Karnataka procurement norms.
What product category is sought in this tender for Shimoga?
The tender seeks an A4 and Legal Size Multifunction Printer (MFP), category Q2, for office printing, scanning, and related functions. No explicit feature list or model is provided; bidders should propose standard compliant MFPs with A4 and legal size capabilities.
What is the location for the A4 MFP tender bid in 2026?
The procurement location is Shimoga, Karnataka 577115, under the Urban Development Department of Karnataka, issued by the Town Municipal Council Shikaripura.