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Tamil Nadu Cooperative Milk Producers Federation Ltd Multifunction Printer Tender Chennai 2026 ISO 24734 Standards

Bid Publish Date

08-Jan-2026, 6:34 pm

Bid End Date

19-Jan-2026, 7:00 pm

Value

₹6,00,000

Location

CHENNAI , TAMIL NADU

Progress

Issue08-Jan-2026, 6:34 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Tender Overview

The Tamil Nadu Cooperative Milk Producers Federation Ltd invites bids for a Multifunction Printer (Print, Scan, Copy) for deployment in Chennai, Tamil Nadu. Estimated value is ₹600,000. The procurement targets a single or limited lot of high-capacity MFPs, including A4/A3 printing, scan and copy capabilities, with automatic duplexing. Key differentiators include mandatory Tamil Nadu service coverage, on-site warranty activation, and provision of MS Office (latest) with the unit. This opportunity is specific to the Tamil Nadu dairy ecosystem and requires local GST registration. Bidders should prepare for a supplier installation and warranty activation at the consignee premises, with service-center presence and dedicated support channels.

Technical Specifications & Requirements

  • Product category: Multifunction Printer (Print, Scan, Copy)
  • Print technology: Generic (color/monochrome as applicable)
  • Print speeds: ISO/IEC 24734 compliant in A4 Mono/Color and A3 Mono/Color; speeds to be specified per model
  • Paper handling: Auto duplexing; Original Document Feeder type for scanning/copying; number of main paper trays as per model
  • Connectivity: Required network and peripheral interfaces; on-site warranty activation and MS Office bundle
  • Additional requirements: Service centers in Tamil Nadu, toll-free service, escalation matrix; warranty activation at consignee premises; GST registration in Tamil Nadu; delivery terms aligned with option clause in ATC

Terms, Conditions & Eligibility

  • EMD/Deposit: Not explicitly listed; bidders must align with standard state procurement norms and ATC for EMD if applicable
  • Delivery & warranty: On-site warranty activation; delivery period tied to original delivery order; service centers established within 30 days of award; payment release after warranty activation
  • Service & support: Dedicated toll-free support and escalation matrix; functional service center in Tamil Nadu
  • Documentation: GST certificate (Tamil Nadu), MS Office (latest) deployment, OEM authorizations if required
  • Compliance: Bidder must comply with purchaser option clause allowing quantity variation up to ±25% with extended delivery timelines

Key Specifications

  • Product: Multifunction Printer (Print, Scan, Copy)

  • Printing speeds per ISO/IEC 24734 in A4 Mono/Color and A3 Mono/Color

  • Auto duplex printing/copying feature

  • Original Document Feeder type for scanning/copying

  • Number of main paper trays

  • Connectivity options (network and peripherals)

  • Warranty activation at consignee premises

  • Tamil Nadu GST registration and state service centers

Terms & Conditions

  • Delivery period can vary with ±25% quantity variation under option clause

  • Service centers must be functional in Tamil Nadu; establishment within 30 days if not present

  • Warranty activation required at consignee premises before payment release

Important Clauses

Payment Terms

Payment release conditioned on warranty activation at consignee premises; delivery schedule tied to original order and extended periods when option clause exercised

Delivery Schedule

Delivery starts from the last date of original delivery order; extended delivery time calculated as (Increase in quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Liquidated damages as per purchaser terms; penalties apply for delays in warranty activation and service response as per ATC

Bidder Eligibility

  • Bidder must have a functional service center in Tamil Nadu or commit to establish within 30 days of award

  • Tamil Nadu GST registration and compliance with local tax requirements

  • Demonstrated capability to supply and install Multifunction Printers with on-site warranty activation

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 2
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST Registration Certificate (Tamil Nadu)

2

Permanent Account Number (PAN) Card

3

Experience certificates for similar Multifunction Printer supply/installation

4

Financial statements or turnover evidence

5

EMD/Security deposit documents (if applicable per ATC)

6

Technical bid documents demonstrating compliance with ISO/IEC 24734 speeds

7

OEM authorization/Dealership certificate (if applicable)

8

Proof of service center establishment in Tamil Nadu or timeline for establishment

9

Warranty activation plan and MS Office bundle delivery confirmation

10

Delivery schedule and installation plan

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Tamil Nadu printer tender in Chennai 2026 for MFP?

Bidders should submit GST Certificate (Tamil Nadu), PAN, experience certificates for similar MFP supply/installation, OEM authorization if required, and financials. The bid must show ISO/IEC 24734 compliant print speeds, auto duplex, paper tray details, and service-center commitments in Tamil Nadu.

What documents are required for the Chennai MFP tender submission?

Required documents include GST registration in Tamil Nadu, PAN, company experience in similar MFP projects, financial statements, EMD if applicable, OEM authorization, installation plan, warranty activation approach, and MS Office bundle delivery confirmation per ATC.

What are the technical specifications for the MFP in this tender?

Specifications cover printing speeds per ISO/IEC 24734 for A4 and A3 in mono/color, auto duplexing, Original Document Feeder for scanning/copying, number of main paper trays, and connectivity options. Warranty activation at consignee premises is mandatory and MS Office bundle must be supplied.

When is delivery expected after contract award in Chennai tender?

Delivery starts after the last date of the original delivery order, with extended time calculated via the option clause: (increase in quantity/original quantity) × original delivery period, minimum 30 days; ensure on-time activation of warranty.

What are the service support requirements for Tamil Nadu MFP procurement?

Bidder must provide a dedicated toll-free service number, escalation matrix, and ensure a functional service center in Tamil Nadu. If not present, establish within 30 days of award; payment depends on evidence of service readiness.

What is required for warranty activation and payment release?

Warranty activation must occur at the consignee premises; payment is released only after activation. The ATC requires service support arrangements and MS Office bundle delivery to accompany the MFP.

Are there quantity variation provisions in this Chennai tender for MFPs?

Yes, the purchaser reserves the right to increase/decrease quantity up to ±25% at contract placement and during currency at contracted rates. Delivery timelines adjust accordingly based on the extended period calculation.

What standards and certifications are expected for the printer bid in Tamil Nadu?

Proposals should demonstrate ISO/IEC 24734 speed testing for A4 and A3, auto duplex capability, and provide OEM/authorizations if required. Tamil Nadu GST compliance and service-center readiness are mandatory to qualify.

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