Hindustan Copper Limited Copper Concentrate Testing & Weighbridge Survey Tender East Singhbhum Jharkhand 2025
Bid Publish Date
12-Dec-2025, 6:02 pm
Bid End Date
15-Dec-2025, 7:00 pm
Location
Progress
Quantity
8400
Bid Type
Single Packet Bid
Categories
34
Tender Overview
Hindustan Copper Limited invites bids for appointing a Conjoint Surveyor to test and calibrate weighscales, supervise weighment, perform sampling, sample preparation and moisture determination for sale of 8,400 WMT ±10% of Copper Concentrate from Indian Copper Complex (ICC), Ghatsila, Jharkhand. Work spans a four-month period with material dispatched in rake loads of approximately 2,800 WMT per load as per transporter arrangements. The contract allows possible quantity increase up to 25% and time extension of one month in exigencies. HCL provides free boarding, lodging and local transport at the unit. Umpire and Buyer samples must be couriered; umpire samples are to be safely held and destroyed only after HCL confirmation. Completion must align with international standard procedures and HCL sale contract terms.
Technical Specifications & Requirements
- Scope includes: Testing and calibration of weighscale, supervision of weighment, sampling, sample preparation and moisture determination forCopper Concentrate.
- Sample handling: Eight samples per lot (or as instructed) and couriering of umpire and buyer samples per HCL instructions.
- Operational requirements: Jointly performed with HCL personnel at ICC works during loading; strict adherence to international standard procedures.
- Delivery context: Despatch coordination tied to rake loads (≈2,800 WMT per load) with potential change in quantity and scheduling based on material availability.
- Conditions: Appointment valid for four months from the work order date; free boarding, lodging and local transport supplied by HCL.
- Compliance: All activities must conform to the ICC sale contract terms and internationally accepted Standard Operating Procedures.
Terms, Conditions & Eligibility
- Duration: Four months; contract quantity may be adjusted +/- 25% at contract issue and again up to 25% during execution per Option Clause.
- Excess settlement: Additional charges allowed up to a defined percentage of item-level value with required supporting documents; total invoice must not exceed excess settlement cap.
- EMD and financial terms: Not disclosed in tender; bidders should prepare standard bid security as per institutional practice.
- Documents: Bidders must align with T&Cs, provide OEM authorizations if applicable, and ensure compliance with sale contract terms and international procedures.
- Experience: While explicit years aren’t listed, bidders should demonstrate capability in weighment supervision, sampling, and moisture determination for mineral concentrates.
- Penalties: Penalty provisions and LD terms are governed by the sale contract terms and standard procurement guidelines of HCL.
Key Specifications
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- Product/service: Conjoint Surveyor for testing/calibration of weighscale, weighment supervision, sampling, sample preparation and moisture determination for copper concentrate
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- Quantity/volume: 8,400 WMT ±10% copper concentrate
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- Delivery window: Four months from work order date; material dispatched in rake loads ~2,800 WMT per load
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- Standards/Procedures: Internationally accepted standard procedures; compliance with Hindustan Copper Limited sale contract terms
-
- Samples: Eight samples per lot or as instructed; umpire samples couriered and retained until HCL confirmation
Terms & Conditions
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Option Clause permits +/-25% contract quantity or duration adjustments during issuance and execution
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Excess settlement allows additional charges up to a capped percentage with supporting documents
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Appointment valid for four months; free boarding, lodging, and local transport provided at ICC Ghatsila
Important Clauses
Payment Terms
Additional charges permitted under Excess Settlement up to a defined percentage; all charges must be supported by mandatory documents; total invoice remains within approved limit
Delivery Schedule
Despatch of copper concentrate in rake loads (≈2,800 WMT per load); schedule may shift based on material availability and transport arrangements
Penalties/Liquidated Damages
Penalties governed by HCL sale contract terms; LD structure and rate not detailed in tender text
Bidder Eligibility
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Demonstrated capability in weighment supervision and sampling of mineral concentrates
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Compliance with international standard procedures and HCL sale contract terms
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Ability to coordinate with HCL personnel and transport arrangements for rake loads
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Selection of Laboratories for Testing of Products/Material - Copper Concentrate; testing and calibration of weighscale supervision of weighment sampling sample preparation and moisture determination of Copper Concentrate of ICC Origin at ICC; Tonn; C..
Authority Records
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Documents 3
GeM-Bidding-8697289.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates in weighment supervision or mineral sampling
Financial statements or turnover evidence
EMD/Security deposit (as per tender terms)
Technical bid documents demonstrating calibration/testing capabilities
OEM authorizations (if equipment/systems are involved)
Any other documentation mandated by HCL terms and conditions
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | MITRA S K PVT LTD Under PMA | Item Categories : Selection of Laboratories for Testing of Products/Material - Copper Concentrate; testing and calibr | |
| L2 | ALEX STEWART INTERNATIONAL (INDIA) PRIVATE LIMITED Under PMA | Item Categories : Selection of Laboratories for Testing of Products/Material - Copper Concentrate; testing and calibr | |
| L3 | INSPECTORATE GRIFFITH INDIA PVT LTD Under PMA | Item Categories : Selection of Laboratories for Testing of Products/Material - Copper Concentrate; testing and calibr | |
| L4 | GEO-CHEM LABORATORIES PRIVATE LIMITED Under PMA | Item Categories : Selection of Laboratories for Testing of Products/Material - Copper Concentrate; testing and calibr |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for Hindustan Copper Limited copper concentrate testing tender in East Singhbhum Jharkhand 2025
Bidders must meet eligibility criteria by providing GST, PAN, and experience certificates in weighment supervision or mineral sampling. Submit technical bid showing calibration capabilities, financial statements, and any OEM authorizations. Ensure compliance with international procedures and HCL sale contract terms; provide EMD as per institutional guidelines.
What documents are required for ICC Ghatsila testing and sampling tender in Jharkhand
Required documents include GST registration, PAN, experience certificates in weighment/sampling, financial statements, EMD/Security deposit, technical bid detailing calibration capabilities, and OEM authorizations if applicable. All documents must support eligibility and technical compliance as per HCL terms.
What technical specifications are specified for copper concentrate weighment in this tender
Specifications focus on testing/calibration of weighscale, supervision of weighment, sampling, sample preparation and moisture determination for 8,400 WMT ±10% copper concentrate. Eight samples per lot are required; umpire samples couriered and retained until HCL confirms disposal after evaluation.
When is the delivery timeline and quantity adjustment allowed for this procurement
Contract duration is four months from the work order date with a potential quantity increase up to 25% during issuance and execution. In exigencies, an additional 2,800 WMT and one-month time extension may be allowed, subject to buyer coordination and contract terms.
What are the payment and excess settlement terms for the HCL copper concentrate tender
Excess settlement allows additional charges up to a capped percentage of the item-level value, with mandatory supporting documents. The total invoice must stay within the agreed excess settlement limit; exact percentages and payment milestones are defined in the purchase contract and standard guidelines.
What qualifies as eligibility criteria for the weighment survey services tender in Jharkhand
Eligibility requires demonstrated capability in weighment supervision and sampling, adherence to internationally accepted procedures, and alignment with HCL sale contract terms. Supporting documents include GST, PAN, experience certificates and financial statements; OEM authorizations boost compliance where applicable.
What are the conditions for sample handling and custody of umpire samples
Eight samples per lot must be prepared; umpire and buyer samples are couriered per HCL instructions. Umpire samples must be safely held by the successful bidder and destroyed only after explicit confirmation from HCL, ensuring chain-of-custody and traceability.
What standards or procedures govern the testing work at ICC Ghatsila
Work must follow internationally accepted standard procedures and comply with Hindustan Copper Limited sale contract terms. The scope includes weighscale calibration, weighment supervision, sampling, moisture determination, and sample handling as per the contract and HCL guidelines.
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Documents 3
GeM-Bidding-8697289.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS