Indian Army Retro-Fit Emission Control Equipment For Diesel Generators NILGIRIS Tamil Nadu 2026
Bid Publish Date
03-Oct-2026, 3:02 pm
Bid End Date
12-Oct-2026, 12:00 pm
Location
Progress
Key Highlights
- • OEM/Original Equipment Manufacturer installation requirement and OEM-certified resources
- • 25% quantity variation right during contract and currency period
- • Notices: no BOQ items; emphasis on retrofit emissions equipment category
- • Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Manufacturer Authorization for distributors; non-disclosure obligations
- • Invoice must be raised in consignee name with consignee GSTIN; no subcontracting without consent
- • GST payable by bidder; actuals-based reimbursement up to quoted rate
Tender Overview
The Indian Army (Department Of Military Affairs) seeks retro-fit emission control equipment for diesel generators in the Nilgiris district, Tamil Nadu (PIN 641113). The scope is described as retro-fit emission control equipment (Version 2) for gen-sets under a Q2 category, with no BOQ items or explicit quantity/value disclosed. The tender includes an option clause allowing a ±25% quantity adjustment at contract award and during the currency period, with delivery timelines linked to the original order and extended periods. Bidders should prepare for post-award adjustments and ensure OEM alignment. The data omits start/end dates and estimated contract value, emphasizing readiness for OEM-based installation and compliance. A unique differentiator is the requirement for OEM/OEM-certified installation personnel and authorized distributor engagement. Keywords: tender in Nilgiris, SBI procurement style terms, OEM authorization constraints.
Technical Specifications & Requirements
- No technical specifications provided in the tender text; however, installation, commissioning, testing, and configuration are to be conducted by OEM or OEM-certified resources or OEM-authorized resellers.
- Installation/commissioning prerequisites indicate direct OEM involvement for deployment.
- Mandatory documents for vendor code creation include: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
- Manufacturer Authorization is required when an authorized distributor or service provider submits the bid; provide OEM details (name, designation, address, email, phone).
- Invoices must be raised in the consignee’s name with the consignee GSTIN; no contract assignment or subcontracting without buyer consent.
Terms, Conditions & Eligibility
- Option Clause permits quantity variation up to 25% of bid quantity at contract placement and during currency, with delivery extensions calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days.
- Bidder financial health must avoid liquidation or bankruptcy; an undertaking is required.
- GST considerations are bidder’s responsibility; reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST.
- Required submission documents for vendor code creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate.
- NDA compliance is mandatory; no disclosure of contract terms to third parties. OEM authorization and non-transferability clauses apply.
- Invoices and payments depend on consignee GST requirements and avoidance of unauthorized subcontracting.
Key Specifications
-
Product: Retro-Fit Emission Control Equipment For Diesel Generators (V2)
-
Category: Q2 (Government procurement)
-
Installation: OEM/OEM-certified resource or OEM-authorized reseller
-
Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
-
Authorization: OEM/Distributor authorization required
-
Invoicing: In consignee name with GSTIN
-
Sub-contracting: Not allowed without buyer consent
Terms & Conditions
-
Quantity can be increased/decreased by up to 25% at contract and during currency
-
OEM installation/ commissioning must be performed by authorized personnel
-
GST and banking documents must be provided for vendor code creation
Important Clauses
Payment Terms
GST handling and reimbursement will follow actuals or lower applicable rates; payment terms unspecified in data
Delivery Schedule
Delivery period linked to last date of original delivery order; extended period calculations apply with minimum 30 days
Penalties/Liquidated Damages
No explicit LD details provided; standard government procurement penalties implied via delivery extension terms
Bidder Eligibility
-
No liquidation, court receivership, or bankruptcy
-
OEM authorization or OEM-certified installation capability
-
GST registration and PAN documentation submitted
Tender Data
Bid Details
Quantity
6
Category
Retro-Fit Emission Control Equipment For Diesel Generators (V2)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
142
Past Performance
50 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Retro-Fit Emission Control Equipment For Diesel Generators (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Nilgiris
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Nilgiris | Nilgiris | - | - | 5 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-9938516.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by bank
Manufacturer Authorization/OEM authorization with details
Non-Disclosure Declaration on bidder letterhead
Vendor code creation documents as specified
Any OEM-certified installation capability evidence
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for Indian Army retro-fit emission control equipment tender in Nilgiris?
Bidders should prepare OEM authorization, PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure OEM-certified installation capability and NDA compliance. The bid allows a 25% quantity variation and requires invoicing in the consignee's GSTIN. Verify GST rates and prepare vendor code documents for submission.
What documents are required for vendor code creation in this tender?
Submit PAN, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. Also provide Manufacturer Authorization if bidding via an authorized distributor and an NDA declaration on firm letterhead.
What are the delivery terms for quantity variations under this tender?
The purchaser may increase/decrease quantity up to 25% at award and during the currency. Delivery extensions are calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What installation requirements apply to this emission control retrofit tender?
Installation and commissioning must be performed by OEM or OEM-certified resources or OEM-authorized resellers. This ensures proper retro-fit integration and compliance with project scope.
What is required for OEM authorization in this bid?
Submit an OEM authorization form/certificate detailing name, designation, address, email, and phone of the authorized distributor or service provider, ensuring direct OEM involvement in installation and support.
What are the GST considerations bidders must manage for this procurement?
Bidder bears GST responsibility; reimbursement will be issued at actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GSTIN consistency with consignee details on invoices.
How will invoices be issued for this Indian Army tender?
Invoices must be raised in the consignee’s name and bearing the consignee’s GSTIN. Ensure compliance with all GST and banking details specified in vendor code creation.
What happens if there is a delivery delay beyond the original schedule?
Delivery extensions can be applied within the option clause framework; the extended period is calculated by the formula provided, ensuring a minimum 30 days extension and potential alignment to the original delivery window.