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IOCL Marketing Division HVAC Equipment Tender 2026 IOCL BEE Star Rated ACs ISI marked Rajasthan

Bid Publish Date

22-Feb-2026, 5:05 pm

Bid End Date

04-Mar-2026, 6:00 pm

Location

DEORIA , UTTAR PRADESH

Progress

Issue22-Feb-2026, 5:05 pm
AwardPending
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Quantity

512

Category

Split Air Conditioner, Wall Mount Type (V3) ISI Marked to IS 1391 (Part 2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorizations required (Annexure I) and ISI/ISI Marked equipment
  • • Technical standards: IS 1391 (Part 2) for wall mount and cassette AC units; BEE star labeling for energy efficiency
  • • Special clauses: Quantity variation up to 25% during and after contract; extended delivery period rules
  • • Critical eligibility: PAN, GST, declarations, anti-duplication undertakings, holiday listing confirmations
  • • Warranty/AMC: Minimum standard warranty on AC and separate warranties for compressor and PCB
  • • Penalties: Liquidated damages applicable as per contract terms (not fully specified in data)
  • • Delivery/Installation: Installation testing & commissioning included; 32mm PVC drain piping with nitrile foam insulation
  • • Delivery scope: 3Cx2.5 electrical cabling between condenser and evaporator; installation charges for split and cassette units

Categories 22

EVAPORATOR ELECTRICAL XLPE CABLE AIR CONDITIONER LIGHT MICROSCOPES ARNO STARTING CONTACTOR POWER WIRING ASSEMBLY WATER LEVEL RECORDER PEB APFC PANEL REFRIGERATION SYSTEM BULK MILK COOLER DISTILLATION PLANT HEAT EXCHANGERS FUME HOODS BI DISTILLATION UNIT CONDENSING UNIT DISTILLATION GEYSER POWER CABLE SWITCH GEAR

Tender Overview

The opportunity is issued by the Marketing Division, Indian Oil Corporation Limited (IOCL) for procurement and installation of HVAC systems, including split and cassette AC units, PVC drainage with nitrile foam insulation, and electrical cabling between condenser and evaporator. The scope includes supply, installation, testing and commissioning of refrigerant liquid lines, insulated suction lines, and associated accessories. Expected involvement covers IS 1391 (Part 2) compliant wall-mounted units, installation charges for split and cassette configurations, and related testing. The tender emphasizes standard warranties on major components and compliance with energy efficiency norms. The contracting approach allows volume adjustments up to 25% of bid quantity and extended delivery periods within contract terms, signaling flexible procurement with performance-based delivery tied to OCC terms.

Technical Specifications & Requirements

  • Product/Service Names: Split Air Conditioners, Wall Mount Type (V3), Cassette AC units, ISI marked per IS 1391 (Part 2)
  • Key Capacities & Ratings: Nominal capacity in tons; BEE Star Rating; compressor type per BEE labeling
  • Performance Standards: ISI/ISI Marked, IS 1391 (Part 2) compliance for installation and wiring; PVC drain piping with nitrile foam insulation 32mm diameter
  • Warranty & Testing: Minimum standard warranty on AC unit, warranty on compressor and PCB; required test reports
  • Other Technical: 3Cx2.5 electrical cabling between condenser and evaporator; installation charges for split and cassette units; readiness for on-site testing and commissioning
  • Documentation & Compliance: PAN, GST, declarations, OEM authorizations, and anti-midnight-bid undertakings as per Annexures A–I

Terms, Conditions & Eligibility

  • EMD/ Security: Not disclosed in data; bidders should prepare standard EMD as per IOCL norms
  • Delivery Terms: Quantity may be increased/decreased by up to 25%; delivery timeline aligned to last delivery order date with option-based extensions
  • Payment Terms: Not specified in data; bidders should anticipate standard IOCL payment terms upon delivery and acceptance
  • Submission Requirements: PAN, GST, and multiple Annexure-based declarations; holiday listing and no multi-bidding undertakings; OEM authorizations required
  • Warranty & Penalties: Warranty on AC, compressor, and PCB; penalties or LD clauses not explicitly stated in the data
  • Eligibility: Bidders must meet vendor prerequisites, provide all mandatory documents, and ensure compliance with ATC clauses

Key Specifications

  • Product/service: Split Air Conditioners and Cassette AC units, ISI Marked

  • Capacities: Nominal capacity in tons; BEE Star Rating; compressor type per BEE label

  • Performance: Size of air conditioner; IS 1391 (Part 2) compliance; 32mm PVC drain piping with nitrile foam insulation

  • Durability: Minimum standard warranty on air conditioner, compressor, and PCB

  • Installation: Installation charges for split and cassette units; testing & commissioning

  • Electrical: 3Cx2.5 cabling between condenser and evaporator; adherence to safety and ISI guidelines

Terms & Conditions

  • Volume variation: up to 25% increase/decrease at contract placement and during currency

  • Delivery: timeline aligned with last delivery order; extended time formula with minimum 30 days

  • Documentation: mandatory PAN, GST, Annexures A–I; anti-tamper and holiday-list declarations

Important Clauses

Payment Terms

Not explicitly specified; bidders should prepare for IOCL standard payment terms upon delivery and acceptance, with reference to AMC/Warranty settlements

Delivery Schedule

Delivery may be extended by option clause; additional time = (Increased quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

LD terms not fully defined in data; standard IOCL procurement penalties likely applicable for late delivery or non-conformance

Bidder Eligibility

  • Pan and GST registration valid and up to date

  • OEM authorization for supplied AC units (as per Annexure I)

  • Compliance with Annexures A–F and I; no holiday listing and no multi-bid tendency

Documents 10

GeM-Bidding-9024918.pdf

Main Document

Other Documents

OTHER

Other Documents

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CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance Parameters Description of Stores Wall Mount Type Split Air Conditioner with copper evaporator and condenser, reusable air filter and standard accessories [3 meter Refrigerant Interconnecting Copper Pipe, 1 meter PVC insulated sheathed power cable(as per IS 694), Drain pipe, Remote]
Performance Parameters Size of Air Conditioner Small [suitable for room area upto 120 sq. ft.], Medium [suitable for room area between 130-180 sq. ft.]
Performance Parameters Compressor Type as per BEE Star Rating Label Inverter - Variable Speed
Performance Parameters Nominal Capacity of Air Conditioner (in Ton) 0.8 Ton - 1.2 Ton, 1.3 Ton - 1.7 Ton
Performance Parameters Classification By Function Cooling Only
Performance Parameters BEE Star Rating 5 Star
Warranty and Test Reports Minimum Standard Warranty on Air Conditioner (in years) 1.0
Warranty and Test Reports Warranty on Compressor 10.0 Or higher
Warranty and Test Reports Warranty on PCB 5 Or higher

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Required Documents

1

PAN card copy

2

GST registration certificate copy

3

Annexure A: Undertakings and Declarations on Acceptance of Tender Terms and Conditions

4

Annexure B: Declaration on NCLT/NCLAT/DRT/DRAT, receivership or liquidation

5

Annexure D: Tender not tampered declaration

6

Annexure E: Undertakings for Holiday Listing

7

Annexure F: Declaration on A, B, C, D

8

Annexure I: Undertaking of No Multiple Bidding

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for IOCL HVAC tender in Rajasthan 2026 with ISI marks

Bidders should submit PAN, GST, Annexure A–F and I declarations, OEM authorization, and holiday listing proof. Ensure ISI Marked AC units meet IS 1391 (Part 2) and BEE star ratings. Include installation charges, testing, and 3Cx2.5 cabling details. Follow option clause rules for quantity adjustments.

What documents are required for IOCL HVAC bid submission in Rajasthan

Required documents include PAN, GST certificate, Annexure A–F and I declarations, NCLT/NCLAT/DRT statement, tender tamper-proof declaration, holiday listing, and OEM authorization. Ensure all documents are in bidder’s name and reflect current validity and compliance.

What are the technical specifications for IOCL split and cassette AC units

Units must be ISI Marked and IS 1391 (Part 2) compliant. Specify nominal capacity in tons, BEE Star Rating, and compressor type per label. Include 32mm PVC drain piping with nitrile foam insulation and 3Cx2.5 electrical cabling between condenser and evaporator.

When is delivery expected under IOCL tender with quantity variation

Delivery terms allow ±25% quantity variation. The extended delivery time formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days, starting from the last date of the original delivery order.

What are the warranty requirements for IOCL AC units in the bid

Bids require a minimum standard warranty on the air conditioner and separate warranties for the compressor and PCB. Ensure warranty terms align with IOCL procurement expectations and are clearly stated in the technical bid.

What is required for OEM authorization in IOCL HVAC bid

Submit OEM authorization as per Annexure I, ensuring the bidder can supply and service ISI-marked AC units. Authorization must be in the bidder’s name and cover post-installation support and warranty validation.

What is the scope of supply and installation in IOCL HVAC tender

Scope includes supply, installation, testing and commissioning of refrigerant liquid lines, insulated suction lines, PVC drainage with nitrile foam insulation, and electrical cabling between condenser and evaporator. Installation charges for split and cassette units are included.