BHEL Water Dispenser Supply Tender India 2026 ISO/IEC standard compliance and 25% quantity option
Bid Publish Date
13-Mar-2026, 2:39 pm
Bid End Date
28-Mar-2026, 3:00 pm
Location
Progress
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Organizational scope: Bharat Heavy Electricals Limited (BHEL), Department of Heavy Industry, India
- • Product category: Hot, Cold and Normal Floor Standing Water Dispenser
- • Quantity flexibility: 25% up/down during/after contract at contracted rates
- • Warranty: OEM warranty certificates required at delivery; on-site after-sales service in INDIA
- • Service network: Must have Installation, Commissioning, Training, Troubleshooting and Maintenance capabilities
- • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; service centres details to be uploaded
- • Invoicing: Invoice in consignee name with consignee GSTIN
- • Risk/Clause: Termination possible for non-compliance; terms are buyer-added and may override standard terms
Categories
1
Tender Overview
Bharat Heavy Electricals Limited (BHEL) invites bids for the Supply of Hot, Cold and Normal Floor Standing Water Dispenser under the Department of Heavy Industry. The contract scope is limited to the supply of goods with an emphasis on after-sales support. The tender incorporates a 25% quantity option during contract execution and a defined delivery framework starting from the original delivery timeline. The winning bidder must provide OEM warranty, installation/commissioning assistance, and nationwide service coverage. The procurement emphasizes robust documentation and compliance with stated terms to ensure seamless invoicing and delivery to the consignee.
Technical Specifications & Requirements
- Scope: Only supply of goods (water dispensers), no BOQ items available.
- Delivery/Quantity Flex: Option clause allows ±25% quantity adjustment during and after the contract, with delivery time recalculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
- Warranty & After-Sales: OEM warranty certificates required at delivery; service network must cover India with installation, commissioning, training, and maintenance teams; service centre details must be uploaded with bid.
- Invoices & Compliance: Invoices to be raised in the consignee name with consignee GSTIN; bid may be rejected for missing certificates/documents.
- Documents: Bidders must provide PAN, GSTIN, cancelled cheque, EFT mandate; maintain financial standing; not under liquidation.
- Delivery Terms: Delivery period to be aligned with original/extended schedule; termination possible for non-compliance.
Terms & Eligibility
- EMD/Financial: Not explicitly stated; bidders must ensure financial standing and provide undertaking against liquidation or bankruptcy.
- Documentation: PAN, GST, Cancelled Cheque, EFT Mandate; vendor code creation documents required.
- Warranty: As per specifications; OEM warranty certificates must accompany delivery.
- Recognition: Service centers and installation capability within INDIA required; maintenance team must be in place.
- Payment: Invoices must reflect consignee details; payment terms not specified.
Key Specifications
-
Product: Floor standing water dispenser (hot, cold and normal)
-
Scope: Supply of Goods only
-
Delivery: Within original/extended schedule with minimum 30 days for added quantity
-
Warranty: OEM warranty to be submitted with delivery
-
Service: Nationwide installation, commissioning, training, troubleshooting, maintenance in INDIA
-
Invoicing: Consignee name and GSTIN on all invoices
Terms & Conditions
-
Quantity adjustment: ±25% at contracted rates
-
Warranty: OEM-provided; terms from supplier at delivery
-
Payment/invoice: Invoiced to consignee with GSTIN; documentation required for bid acceptance
Important Clauses
Delivery Schedule
Delivery period to commence from the last date of original delivery order; extended time calculated as (increased quantity ÷ original quantity) × Original delivery period, minimum 30 days
Warranty & After-Sales
OEM warranty certificates must be provided at delivery; establishment of installation, commissioning, training and maintenance service group in INDIA; service center locations uploaded with bid
Payment Terms
Invoices to be raised in the name of consignee with consignee GSTIN; payment terms not explicitly stated; ensure compliance with delivery and documentation
Bidder Eligibility
-
Not under liquidation, court receivership or bankruptcy
-
Demonstrable financial standing and undertaking
-
Capability for nationwide installation and after-sales service in INDIA
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply of Hot, Cold and Normal Floor Standing Water Dispenser
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9105645.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT mandate certified by bank
Proof of financial standing (undertaking against liquidation or bankruptcy)
OEM authorization (if applicable)
Warranty certificates from OEM
Installation/ commissioning/maintenance capability documentation
Service center details near consignee destinations
Bidder Code creation documents
Corrigendum Updates
1 Update Update
Extended Deadline
28-Mar-2026, 3:00 pm
Opening Date
28-Mar-2026, 3:30 pm
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ****** Under PMA | Item Categories : Supply of Hot, Cold and Normal Floor Standing Water Dispenser |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for water dispenser tender in India 2026 with BHEL?
Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if required. Submit OEM warranties, service capability details, and installation/commissioning plans. Ensure invoicing aligns with consignee name and GSTIN and that delivery complies with the 25% quantity option clause.
What documents are required for BHEL water dispenser bid in India?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, service center details, OEM warranties, installation/commissioning capability, and financial undertaking showing no liquidation. Upload proof for vendor code creation and service network readiness in INDIA.
What is the quantity flexibility clause in BHEL water dispenser tender 2026?
The purchaser can increase or decrease quantity up to 25% at contracted rates. Delivered quantity time adjusts using (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days added time.
What warranty is required for the water dispensers in this tender?
OEM warranty certificates must be supplied at delivery. The seller must commit to rectification during the warranty period and provide nationwide service coverage, installation, commissioning and maintenance teams in INDIA.
How should invoices be issued for this BHEL bid?
Invoices must be raised in the consignee’s name with the consignee GSTIN. Ensure the GSTIN matches the consignee location and that all required bid documents accompany the invoice as per the tender terms.
What are the delivery terms for the water dispenser supply contract?
Delivery timeline commences from the last date of the original delivery order. If the option clause is exercised, the extended delivery time equals (increased quantity ÷ original quantity) × Original delivery period, with a minimum 30 days extension.
What standards or certifications are expected for this supply?
While explicit standards aren’t stated, bidders should provide OEM warranties and service capability documentation; ensure compliance with Indian import/registration norms and provide service centers across INDIA to support installation and maintenance.
Where can bidders upload service centers for after-sales support?
Bidders must upload details of service centers near consignee destinations with bid submission, demonstrating installation, commissioning, training, troubleshooting and maintenance capabilities within INDIA.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 5
GeM-Bidding-9105645.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS