Delhi University Access Control System Tender West Delhi 2026 - Security Equipment Procurement
Progress
Key Highlights
- • Brand/OEM requirement: 5-year residual market life for offered access control components
- • Technical standards: ISI/BIS or ISO certifications not explicitly specified in data; ensure OEM-authorized data sheets
- • Special clause: 25% quantity variation during contract and currency at contracted rates
- • Delivery address specificity: Gate No. 1, Deen Dayal Upadhyaya College, Sector 3, Dwarka, New Delhi 78
- • Warranty/AMC: not specified; verify with ATC document for post-installation support requirements
- • Penalties/LD: Not detailed; option-driven extensions may avoid LD during drawing approval delays
Tender Overview
Organization: Delhi University (Department Of Higher Education) in West Delhi, Delhi 110008. Procuring an Access Control System under the Q2 category. Estimated value and EMD are not disclosed in the available data. The contract includes an option clause enabling up to 25% quantity variation during contract execution, with delivery timelines linked to the last delivery date. Delivery and installation are specified to occur at Gate No. 1, Deen Dayal Upadhyaya College, Sector 3, Dwarka, New Delhi 78. Bidders must comply with the option-based extension mechanism and per-delivery time calculations. The buyer emphasizes compliance with detailed design drawings approved within 7 days of award, and potential drawing-based modifications within 5 days. Unique constraints include non-obsolete products with minimum 5 years residual market life and data sheet verification against product specifications.
Technical Specifications & Requirements
- Product focus: Access Control System for campus/security access management.
- Mandatory activities: prepare and upload a Data Sheet, along with a Detailed Design Drawings package to be approved within 7 days of award.
- Drawing approvals: buyer to respond with approval or a modification list within 5 days; delivery period may be adjusted if approval is delayed.
- Compliance expectations: non-obsolete hardware in market with at least 5 years residual life as per OEM guidance.
- Documentation: bids must include technical data sheets and ensure alignment with approved drawings for fabrication and installation.
- Address/installation site: Gate No. 1, Deen Dayal Upadhyaya College, Sector 3, Dwarka, New Delhi 78.
Terms, Conditions & Eligibility
- Option to increase/decrease quantity up to 25% during contract and currency with contracted rates.
- Delivery timeframe tied to the last date of the original delivery order; adjustments require a minimum of 30 days extension or proportionate calculation.
- Bidder must maintain sound financial standing (no liquidation, receivership, bankruptcy). An undertaking is required.
- Only products not declared end-of-life by OEM during the 5-year residual life window are eligible.
- After award, Detailed Design Drawings must be approved by the Buyer; failure to obtain timely approval may shift delivery deadlines without LD.
- Data Sheet and OEM compliance must be verifiable against offered product specifications.
Key Specifications
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Product category: Access Control System for campus security
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Deliverable location: Gate No. 1, Deen Dayal Upadhyaya College, Sector 3, Dwarka, New Delhi 78
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Data Sheet submission and Detailed Design Drawings approval within 7 days
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Drawing approval response deadline within 5 days with modification list
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Product life requirement: not end-of-life within 5 years from award
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Delivery period adjustments based on original and extended delivery calculations (minimum 30 days)
Terms & Conditions
-
EMD amount and estimated contract value not disclosed in provided data
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Option clause allows 25% quantity variation during and after award
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Onsite delivery and installation at designated college gate in Dwarka, Delhi
Important Clauses
Payment Terms
Not specified in data; ensure to review ATC document for any upfront, milestone, or performance-based terms
Delivery Schedule
Delivery commences from last date of original delivery order with extension rules; minimum 30 days for additional time
Penalties/Liquidated Damages
LD not detailed; ATC should specify penalties or bonds if timely delivery fails
Bidder Eligibility
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No liquidation, court receivership, or bankruptcy proceedings
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Not declared end-of-life for offered products within 5-year residual market life
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Capability to supply and install an Access Control System at a higher education campus in Delhi
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Access Control System (Q2)
Advisory Bank
PUNJAB NATIONAL BANK
ePBG Percentage
3%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South West
Delivery Pincodes
110078
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prem Singh Rawat | 110078,Deen Dayal Upadhyaya College University of Delhi Sector-3, Dwarka, New Delhi- 110078 | South West | Delhi | 110078 | 2 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9983018.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
19
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar access control installations
Financial statements and audit reports demonstrating financial standing
EMD/Security deposit documentation (as applicable per ATC)
Technical bid documents including Data Sheet and OEM authorizations
Detailed Design Drawings submitted within 7 days of award
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for Delhi University access control system tender in West Delhi 2026
Bidders must prepare GST and PAN, provide financial statements, and submit OEM authorization with a Data Sheet. Ensure the offered system is not end-of-life for at least 5 years and complies with the buyer's drawing approvals within 7 days of award. The ATC details delivery to Gate No. 1, Deen Dayal Upadhyaya College.
What documents are required for access control system procurement in Delhi university
Required documents include GST certificate, PAN card, experience certificates for similar installations, financial statements, EMD documents, technical bid with Data Sheet, OEM authorization, and Detailed Design Drawings within 7 days of award for buyer approval.
What are the delivery terms for the access control system project in Dwarka
Delivery is linked to the last date of the original delivery order. If extended, delivery time scales with (Extended quantity / Original quantity) × Original period, minimum 30 days. Approval delays may shift the delivery schedule without LD penalties.
What standards or certifications are required for access control system bid in Delhi
The tender requires Data Sheet verification against product specifications and OEM compliance; while ISI or ISO codes are not explicitly stated, bidders should ensure component quality and non-obsolescence with 5-year residual market life.
How will quantity variation affect the access control system contract in Delhi university
The purchaser may increase or decrease quantity up to 25% of bid quantity during award and currency at contracted rates. Additional delivery time follows the formula with a minimum 30 days extension if needed.
What is the approval process for Detailed Design Drawings after award
Within 7 days of award, submit Detailed Design Drawings. The buyer will approve or provide a modification list within 5 days. If approvals are delayed, delivery timelines may be refixed with no LD for buyer delay.