Electronics And Information Technology Department Haryana Desktop Computers & MFPs Tender 2026 - Entry/Mid-Level Units, 25% Quantity Variations, 393700
Progress
Key Highlights
- • Technical flexibility: 25% quantity variation allowed during contract and currency
- • ATC guidance: Review buyer-uploaded ATC clauses for compliance specifics
- • Product scope clarity: Entry/mid-level desktops and A4/Legal MFPs (Q2) for Haryana
- • Delivery logic: Pro-rata extension calculations with a minimum 30-day extended period
- • No explicit EMD/guarantee details in the data provided
- • No BOQ items specified; bidders should anticipate standard government procurement specs
Tender Overview
The procurement is led by the Electronics And Information Technology Department, Haryana, for Entry and Mid Level Desktop Computers (Q2) and A4/Legal Size Multifunction Printers (MFP, Q2) with an estimated value of ₹393,700. The tender targets suppliers capable of delivering standard desktop computing and MFP solutions within Haryana’s government framework. A key differentiator is the option clause permitting ±25% variation in quantity at contract, with delivery periods anchored to the original delivery schedule and adjusted pro rata when options are exercised. This signals a flexible rollout across multiple departments or sites within the state, subject to contract rates.
- Organization: Electronics And Information Technology Department, Haryana
- Product scope: Entry/mid-level desktops and A4/Legal MFPs
- Estimated value: ₹393,700
- Location: Haryana, India
- Option clause: ±25% quantity variation; extended delivery time calculated by (Additional quantity ÷ Original quantity) × Original delivery period
- Delivery timing: Based on last date of original delivery order; minimum 30 days for additional time
- Tender nuance: ATC document uploaded; ATC clauses emphasize material quantity adjustments
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Desktop Computers (Q2), A4 and Legal Size Multifunction Printers (MFP) (Q2)
- Bill of Quantities (BOQ): No items listed; no specific unit counts available
- Quality/Compliance: No explicit standards listed in provided data
- Delivery scope: Delivery to Haryana government sites per contract terms; option-driven quantity adjustments
- Performance metrics: Not specified; bidders should assume standard government desktop and MFP specs
- Documentation tied to ATC: An ATC document is available; bidders should review for any hidden requirements
- Brand/OEM constraints: Not specified; no explicit brand-only clause mentioned
Terms, Conditions & Eligibility
- EMD: Not specified in the provided data
- Quantity flexibility: 25% increase/decrease permitted during/after contract
- Delivery timeline: Calculated extension method; minimum 30 days if original period below that
- Payment terms: Not specified in available terms
- Documentation required: Standard bidder submissions per T&C; ATC to be reviewed
- Warranty/Support: Not specified in available data
- ATC references: Buyer-uploaded ATC document; ensure review for any concrete deliverables or compliance criteria
Key Specifications
-
Entry/mid-level desktop computers (Q2) specified by category
-
A4 and Legal size multifunction printers (MFP) (Q2) specified by category
-
Estimated contract value around ₹393,700
-
Quantity variation tolerance ±25%
-
Delivery period rules tied to last delivery order date with minimum 30 days extension
-
ATC document linked; check for device-level requirements
Terms & Conditions
-
25% quantity variation allowed during and after contract
-
Delivery period adjustments based on original schedule with pro-rata calculation
-
Review and comply with Buyer Uploaded ATC terms and conditions
Important Clauses
Payment Terms
Not specified in the visible data; bidders should verify ATC for payment milestones and terms within the contract.
Delivery Schedule
Delivery period begins from the last date of the original delivery order; extended time calculable as (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days.
Penalties/Liquidated Damages
Not specified in the provided data; ATC may include LD/penalty terms; confirm within ATC.
Bidder Eligibility
-
Experience in supplying desktop computers or multifunction printers to government bodies
-
Financial capability to handle an estimated contract value of ₹393,700
-
Compliance with ATC terms and delivery scheduling requirements
Tender Data
Bid Details
Quantity
7
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
19
OEM Avg. Turnover
15
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Charki Dadri
Delivery Pincodes
127306
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ajay Singh | 127306,DITS Charkhi Dadri Room No. 10 Mini Secretariat Charkhi Dadri Pin-127306 HARYANA | Charki Dadri | Haryana | 127306 | 5 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9802418.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating prior equivalent supply of desktops or MFPs
Financial statements showing liquidity and turnover capacity
EMD/Security deposit documentation (if applicable per ATC)
Technical bid documents demonstrating device specifications and compliance
OEM authorizations or authorised dealer certificates (if required by ATC)
Any printed ATC document referenced by the buyer
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid on Haryana desktop and MFP tender 2026?
To bid, review the ATC uploaded by the buyer, confirm 25% quantity variation rights, prepare bids for entry/mid-level desktops and A4/Legal MFPs, and ensure delivery capability within Haryana. Verify document submissions per T&C and submit by the stated, not provided here, deadline.
What documents are required for this Haryana procurement bid?
Submit GST certificate, PAN, experience certificates for similar supply, financial statements, any EMD/Security deposit proof, technical bid demonstrating device specs, OEM authorizations if applicable, and the ATC document referenced by the buyer.
What is the estimated contract value and scope in Haryana tender?
The estimated value is ₹393,700, covering entry/mid-level desktops and A4/Legal MFPs. The scope includes possible ±25% quantity variation and delivery across Haryana as per the original delivery schedule, with pro-rata extension rules.
What delivery terms apply to this Haryana procurement?
Delivery begins from the last date of the original delivery order. If quantities increase, extension time equals (Additional quantity ÷ Original quantity) × Original period, with a minimum extension of 30 days. The buyer may continue extending to the original period.
Are there any mandatory standards or certifications for this bid?
The tender data does not specify required standards; bidders should review the ATC for any certification or OEM requirements and ensure any standard compliance is demonstrated in the technical bid.
What are the key eligibility criteria for bidders?
Bidders should have prior supply experience for desktops or MFPs to government bodies, demonstrate financial capability for ₹393,700 contract value, and comply with ATC provisions including quantity variation and delivery terms.
Where can bidders find the ATC document for this tender?
The ATC document is uploaded by the buyer and should be accessed via the tender portal. Review the ATC closely to confirm additional terms, warranties, penalties, and submission specifics before bid submission.