Commissionerate Of Rural Development Laptop Procurement Thrissur Kerala 2025 ISO/OBS Intel Core i5 13th Gen 16GB RAM 512GB SSD
Progress
Key Highlights
- • OEM-branded accessories required: wireless mouse and laptop bag
- • 3-year onsite OEM warranty with verifiable documentation
- • Intel Core i5 13th Gen or higher, 16 GB RAM, 512 GB SSD
- • 15.6-inch Full HD display, Windows 11 Pro pre-installed
- • Aluminum metallic chassis; fingerprint reader included
- • Quantity flexibility up to 25% of bid/contracted quantity
- • GST handling at bidder's end; reimbursement per actuals or capped rate
- • Delivery terms tied to original delivery schedule with extension rules
Tender Overview
Commissionerate Of Rural Development (Local Self Government Department Kerala) invites bids for a complete laptop procurement package in Thrissur, Kerala. The scope includes supply, installation, testing, and commissioning of laptops with Intel Core i5 13th Gen+, 16 GB RAM, 512 GB SSD, and 15.6-inch Full HD display, preloaded with Windows 11 Pro. Each unit must feature a fingerprint reader and an aluminum metallic body, with OEM branding. The deal requires 3-year onsite OEM warranty and inclusion of OEM-branded wireless mouse and laptop bag. Deliberations note a flexible quantity option up to 25% as per purchase orders, with delivery timelines linked to original periods. Delivery and GST considerations are handled per contract norms. This tender targets reliable suppliers able to meet strict specs and post-sale support, ensuring hardware longevity and compatibility with government IT standards.
Technical Specifications & Requirements
- Processor: Intel Core i5, 13th Generation or higher, laptop category
- RAM: 16 GB or higher
- Storage: 512 GB SSD
- Display: 15.6-inch Full HD
- Operating System: Windows 11 Pro (factory pre-loaded)
- Fingerprint Reader: Yes
- Chassis: Aluminum metallic body
- Warranty: 3 years onsite OEM warranty (verifiable on OEM site)
- Accessories: Each unit to include one OEM-branded wireless mouse and one OEM-branded laptop bag
- Compliance: Quoted model must exactly match these specs without deviation
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in tender data; bidders must verify at submission
- Delivery: Delivery period aligned to original delivery order; option to extend per clause with 30+ days minimum if applicable
- GST: GST to be self-verified by bidder; reimbursement as per actuals or applicable rates up to quoted GST
- Scope: Price includes supply, installation, testing, and commissioning
- Warranty Verification: 3-year onsite OEM warranty must be verifiable on OEM site
- Branding & Accessories: OEM-branded mouse and bag mandatory; third-party accessories deemed non-compliant
- Lifecycle: Products should have at least 1 year residual market life; not declared end-of-life by OEM during period
Key Specifications
-
Product category: Laptops
-
Quantity: Not specified in BOQ; subject to 25% quantity flex
-
EMD: Not disclosed in tender data; bidder to verify
-
Experience: Prior supply of government-grade laptops with OEM-warranty
-
Standards: Windows 11 Pro compliance; fingerprint security; aluminum chassis
Terms & Conditions
-
Delivery period adjustments up to 25% as per option clause
-
3-year onsite OEM warranty with verifiable OEM documentation
-
OEM-branded accessories mandatory (mouse & bag)
Important Clauses
Payment Terms
GST verification by bidder; reimbursement as actuals or applicable rates; no fixed GST
Delivery Schedule
Delivery starts from original order date; extended time rules apply with minimum 30 days increment
Penalties/Liquidated Damages
Not specified in data; ensure compliance with supplier warranty and delivery timelines
Bidder Eligibility
-
Experience in government laptop supply and installation
-
Financial stability to meet procurement scale
-
Authorized OEM dealer for Intel Core i5 13th Gen laptops and Windows 11 Pro
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AviateTech Solutions Under PMA | Make : acer Model : TravelLite TL15-53M | 28-10-2025 11:20:43 | |
| 2 | ByteNest Hub Under PMA | Make : acer Model : TravelLite TL15-53M | 28-10-2025 11:08:01 | |
| 3 | CAZADORZ TRADES Under PMA | Make : acer Model : TravelLite TL15-53M | 28-10-2025 10:16:49 | |
| 4 | SHARP SYSTEM &SERVICES Under PMA | Make : acer Model : Aspire Lite AL15-52 | 27-10-2025 23:09:33 | |
| 5 | VISWAS COMPUTERS Under PMA | Make : acer Model : TravelLite TL15-53M | 27-10-2025 16:36:31 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | CAZADORZ TRADES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | ByteNest Hub Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L3 | AviateTech Solutions Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
BID & GeM Expert Consultancy
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Documents 3
GeM-Bidding-8491244.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar laptop supply projects
Financial statements for last 2 audits
EMD submission proof (as applicable by buyer)
Technical bid documents confirming OEM specifications
OEM authorization letter for the quoted laptop model
Supporting documents for Windows 11 Pro pre-installation
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in the Thrissur laptop tender for 2025?
To bid in the Thrissur laptop tender, bidders must submit GST registration, PAN, OEM authorization, financial statements, and technical bid with exact specs: i5 13th Gen+, 16 GB RAM, 512 GB SSD, 15.6" FHD, Windows 11 Pro, fingerprint reader, aluminum body. Include 3-year onsite warranty proof and OEM accessories.
What documents are required for laptop procurement in Kerala?
Required documents include GST certificate, PAN card, last two audited financials, experience certificates for government laptop projects, OEM authorization letter, technical compliance evidence for Windows 11 Pro, and proof of 3-year onsite warranty with OEM site links.
Which specifications must the laptops meet in this bid?
Laptops must have Intel Core i5 13th Gen or higher, 16 GB RAM, 512 GB SSD, 15.6-inch Full HD display, Windows 11 Pro pre-installed, fingerprint reader, and an aluminum metallic body. Each unit includes OEM-branded wireless mouse and laptop bag.
What is the warranty requirement for the quoted laptops?
Bid demands a 3-year onsite OEM warranty verifiable on the OEM site. Warranty coverage must remain intact during deployment, with full validation possible during evaluation, delivery, and post-installation support.
What is the delivery timeline and quantity flexibility?
Delivery aligns to the original order date with potential extension: up to 25% quantity variation during contract; extended time calculated as (increased/ original) × original period, minimum 30 days, and subject to contract terms.
Are OEM accessories mandatory in this laptop tender?
Yes. Each laptop must include one OEM-branded wireless mouse and one OEM-branded laptop bag; third-party accessories render the bid non-compliant and may lead to rejection.