Airports Authority Of India Shell Omala S4 WE 320 Gearbox Oil Tender West Delhi 2026 ISO VG 320
Bid Publish Date
18-Sep-2026, 6:20 pm
Bid End Date
09-Oct-2026, 12:00 pm
Location
Progress
Key Highlights
- • Authorised Shell distributor certificate is mandatory
- • Shell Omala S4 WE 320 Gearbox Oil with ISO VG 320 viscosity
- • Delivery quantity variation up to 25% permitted
- • Hazardous material handling and proper packaging required
- • GST invoicing via GeM with GST portal payment screenshot
- • No BOQ items listed; single-product procurement focus
Tender Overview
The Airports Authority Of India (AAI) invites bids for Shell Omala S4 WE 320 Gearbox Oil with ISO VG 320 viscosity specification, procured under a government tender in West Delhi, Delhi. The scope centers on supplying Shell Omala S4 WE 320 to fulfill engine/gearbox lubrication needs, with an emphasis on authorized distributor status. The procurement requires submission of a valid Shell authorised distributor certificate and a technical bid with a signed compliance statement. Acknowledged documents include standard GST invoicing and adherence to hazardous-material packaging practices when dispatching the product. Notably, the BOQ shows zero items, indicating a single-product procurement approach or a consolidated order.
- This tender hinge is on the bidder’s status as an Authorised Shell distributor and on providing the exact product: Shell Omala S4 WE 320 Gearbox Oil.
- The agreement contemplates standard GST handling and supplier responsibility for GST portal payment screenshots during invoice generation.
- Key differentiators include an explicit requirement for a valid distributor certificate and the Shell brand-specific compliance.
Technical Specifications & Requirements
- Product name: Shell Omala S4 WE 320 Gearbox Oil
- Viscosity grade: ISO VG 320 (viscosity 320 mm2/s at 40°C)
- Brand/OEM requirement: Authorised Shell Distributor certificate to be submitted with the technical bid
- Compliance documents: Signed Bid Document; Signed Technical Compliance Statement; Valid Shell distributor authorization
- Packaging & safety: Proper hazard symbols, MSDS, batch number, manufacturing date, gross/net weight, shelf life on packaging
- GST invoicing: Upload GST invoice and GST portal payment screenshot on GeM
- Delivery terms: Clause permitting quantity variation up to 25% and delivery period adjustments as specified
- Notes: No BOQ items listed; focus on Shell Omala S4 WE 320 Oil supply to AAI
Terms, Conditions & Eligibility
- EMD/guarantee: Not specified in data
- Delivery schedule: Delivery period aligned with last order date; option clause may extend delivery by proportional time with a minimum of 30 days
- GST responsibility: Bidders must determine applicable GST; reimbursement as actuals or permissible rate, whichever is lower
- Hazard handling: For hazardous chemicals, compliance with safety regulations during transport/handling/storage; clear labeling on packaging
- Invoice requirements: Upload scanned GST invoice and GST portal payment proof during GeM invoice generation
- Eligibility documents: Authorized Shell distributor certificate; signed bid and technical compliance statements
- Payment terms: Not explicitly stated; GST handling guidance provided
Key Specifications
-
Shell Omala S4 WE 320 Gearbox Oil
-
ISO VG 320 viscosity
-
Viscosity: 320 mm2/s at 40°C
-
Authorised Shell distributor certificate required
-
Hazardous material labeling and MSDS documentation
-
GST invoicing and GeM payment proof
Terms & Conditions
-
Quantity may increase up to 25% during contract, with proportional delivery time
-
Bidder must be authorised Shell distributor with valid certificate
-
GST handling per actuals or lower applicable rate; GST invoice and payment screenshot required
Important Clauses
Payment Terms
GST handling and invoicing via GeM; reimbursement as actuals or applicable lower rate; payment proof required
Delivery Schedule
Delivery period starts from last date of original delivery order; option for 25% quantity extension; minimum 30 days extension; extended period may adjust accordingly
Penalties/Liquidated Damages
Not specified in data provided
Bidder Eligibility
-
Must hold valid Shell authorised distributor certificate
-
Eligibility to supply Shell Omala S4 WE 320 Gearbox Oil (ISO VG 320)
-
Ability to submit GST-compliant invoice and GeM payment proof
Tender Data
Bid Details
Quantity
40
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Shell OMALA S4 WE 320 Gearbox Oil (ISO VG 320 Viscosity Class, Viscosity of 320 mm2 /s at 40° C)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110037
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anshuman Deb | 110037,AIRPORT AUTHORITY OF Delhi ATS Complex O/o GM CNS - IGI AIRPORT PALAM NEW DELHI | New Delhi | Delhi | 110037 | 40 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9914797.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
13
Required Documents
Duly signed Bid Document
Duly signed Technical Compliance Statement
Valid certificate confirming seller is Authorised Distributor of Shell
GST certificate (for invoicing) and GST portal payment screenshot
Any additional Shell-authorized distributor documentation (if requested)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for Shell Omala S4 WE 320 tender in West Delhi?
Bidders must be an authorised Shell distributor, submit signed Bid Document and Technical Compliance Statement, attach the valid distributor certificate, and provide GST invoices with GeM payment screenshot. Ensure ISO VG 320 viscosity compliance and Hazardous Goods packaging adherence for shipping.
What documents are required for Shell gearbox oil tender in Delhi?
Required documents include: 1) Duly signed Bid Document, 2) Technical Compliance Statement, 3) Authorised Shell distributor certificate, 4) GST certificate and GeM GST payment proof, 5) Any Shell-specific authorisation documents. Ensure packaging, MSDS, batch numbers, and dates are properly labeled.
What are the product specifications for Omala S4 WE 320 oil?
Product must be Shell Omala S4 WE 320 Gearbox Oil with ISO VG 320 viscosity and viscosity 320 mm2/s at 40°C. The supplier must provide an Authorised Distributor certificate and packaging compliant with hazard labeling and MSDS requirements for safe transport.
When is the delivery window for the West Delhi tender?
Delivery terms allow a quantity variation of up to 25% and delivery time extension calculated as (additional quantity/original quantity) × original period, with a minimum extension of 30 days. Delivery commences from the last date of the original delivery order.
What are the GST requirements for invoicing in this tender?
Bidders must determine applicable GST; reimbursement is based on actual GST or the lower applicable rate. A GST invoice and a GeM portal payment screenshot must be uploaded during invoice generation.
What eligibility criteria ensure participation in this Shell oil tender?
Eligibility requires valid Shell distributor authorization, capability to supply ISO VG 320 gear oil, signed bid and compliance statements, and submission of GST documentation with GeM payment proof. No BOQ items imply single-product compliance focus.
What packaging and safety details are required for dispatch?
Dispatch must include hazard symbols, MSDS, batch number, date of manufacture, gross/net weight, and shelf life on the packaging. Proper labeling ensures regulatory compliance and safe handling in transit.