Controller General Of Defence Accounts Toner Cartridges Tender Pune Maharashtra 2026 - EMD ₹500, 50% Quantity Option, PCDA(SC) Pune
Progress
Key Highlights
- • OEM authorization required for distributors
- • EMD ₹500; FDR accepted via PCDA(SC) Pune
- • 50% quantity variation right for order and during currency
- • Delivery timeline linked to last delivery order date; minimum 30 days extension
- • No BOQ items; specific consumables for printers
- • GeM ATC/Corrigendum compliance mandatory
Tender Overview
Controller General Of Defence Accounts invites bids for Ton er Cartridges / Ink Cartridges / Printer Consumables in the Pune, Maharashtra region as part of the Department of Defence procurement for 2026. The estimated contract value is ₹667,137.04, with an EMD of ₹500. The tender includes a flexible option clause permitting up to 50% quantity adjustments at contracted rates, and delivery timing tied to the last delivery order date. A key differentiator is the bidder’s ability to provide OEM authorization and FDR-based EMD/PBG options through PCDA(SC) Pune. This opportunity requires compliance with GeM terms and supplier certifications.
Technical Specifications & Requirements
- Product category: Toner Cartridges / Ink Cartridges / Printer Consumables (no explicit spec sheet available).
- Estimated value: ₹667,137.04; EMD: ₹500.
- Delivery/contract flexibility: 50% quantity variation allowed at the time of order and during contract currency; delivery period adjusts proportionally, minimum 30 days when extended.
- EMD/PBG options: Bank Fixed Deposit Receipt (FDR) acceptable, named to PCDA(SC) Pune; FDR endorsement on back with covering letter required; scanned copy to BOQ and hardcopy within 5 days post bid end.
- Eligibility: OEM authorisation required for authorized distributors; failure to provide certificates may lead to rejection.
- Compliance: Upload all bid documents per ATC/Corrigendum; ensure validity of bank guarantees or FDRs.
Terms, Conditions & Eligibility
- EMD/guarantee: ₹500; can be submitted as FDR to PCDA(SC) Pune and endorsed; hard copy due within 5 days post bid end.
- Authorization: Manufacturer authorization/OEM details mandatory for distributors; include name, designation, address, email, phone.
- Option Clause: Quantity may increase/decrease by up to 50%; extended delivery time computed as (additional quantity/original quantity) × original delivery period, minimum 30 days.
- Delivery & penalties: Delivery schedule anchored to original delivery order; penalties/terms to be as per GeM GTC and ATC.
- Documentation: Upload all required certificates; non-submission risks rejection; BOQ currently shows 0 items.
- Performance security: FDR-based security allowed; must be pledged in the bidder’s favor post-award with appropriate endorsements.
Key Specifications
-
- Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
-
- Estimated value: ₹667,137.04
-
- EMD: ₹500
-
- Quantity variation: up to 50% at order and during contract
-
- Delivery time: calculated with extension formula; minimum extension 30 days
-
- EMD/PBG method: FDR to PCDA(SC) Pune; endorsement required
Terms & Conditions
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EMD submission via cashless FDR to PCDA(SC) Pune
-
OEM authorization mandatory for all bidders
-
50% quantity variation rights with contract
-
Delivery schedule based on last order date; extension formulas
-
All documents must be uploaded per ATC/Corrigendum
Important Clauses
Payment Terms
EMD/FDR submission options; payment terms as per GeM GTC; no advance without contract
Delivery Schedule
Delivery begins after order; extended period calculated; minimum 30 days extension when applicable
Penalties/Liquidated Damages
Penalties to be as per GeM GTC and contract terms; detailed LD not specified in data
Bidder Eligibility
-
Not under liquidation or bankruptcy; no court receivership
-
Authorized OEM authorization for distributor bidders
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Compliance with GeM terms and submission of required documents
Tender Data
Bid Details
Quantity
134
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
8
Delivery Details
Max Delivery Days
15
Delivery Locations
5
Delivery Cities
AHMEDABAD CITY, Jamnagar, KUTCHH/BHUJ, PORBANDAR, Vadodara
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KUTCHH/BHUJ | KUTCHH/BHUJ | - | - | 8 | 15 | - |
| - | PORBANDAR | PORBANDAR | - | - | 6 | 15 | - |
| - | Jamnagar | Jamnagar | - | - | 16 | 15 | - |
| - | Vadodara | Vadodara | - | - | 4 | 15 | - |
| - | AHMEDABAD CITY | AHMEDABAD CITY | - | - | 16 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9862364.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar procurement of toner/ink cartridges)
Financial statements (as applicable)
EMD submission document (FDR acceptable) with endorsement
OEM authorization certificate for authorized distributors
Technical compliance certificates (if any) and bid security documents
Scanned copies of required certificates uploaded with bid
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for CGDA toner cartridges tender in Pune 2026
Bidders must register, upload GST, PAN, experience certificates, and OEM authorization. Submit EMD ₹500 via bank FDR to PCDA(SC) Pune with endorsement; provide scanned copies with bid. Ensure OEM authorization is current and includes contact details. Comply with GeM ATC and Corrigendum requirements and acceptable EMD formats.
What documents are required for the Pune toner tender submission
Required documents include GST certificate, PAN, experience certificates for similar toner/ink procurement, financial statements, EMD (₹500) submission, OEM authorization, and technical bid documents. Ensure scanned copies uploaded with the bid and deliver hard copies of FDR within 5 days post bid end.
What is the 50% quantity option in this CGDA tender
The purchaser may increase or decrease the contract quantity by up to 50% at the time of order and during the currency of the contract. Delivery time scales with the extended quantity using the specified formula, with a minimum extension of 30 days.
Which organization handles EMD payment for this toner bid in Pune
EMD can be submitted as a Fixed Deposit Receipt drawn in favor of PCDA(SC) Pune. The FDR must be endorsed with a covering letter; scanned copy to BOQ and hardcopy delivered within 5 days after bid end date.
What standards or certifications are required for this printer consumables tender
The tender requires OEM authorization and certificate uploads; however, explicit external standards (IS/ISO) are not specified in the data. Ensure all certificates requested in ATC/Corrigendum are provided and that the OEM is clearly identified.
When is the delivery period for the 50% quantity adjustment in Pune
Delivery timing is tied to the last date of the original delivery order. If the option clause is exercised, the additional time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the role of FDR for performance security in this Pune toner tender
FDR can serve as performance security in addition to or instead of a PBG. The FDR must be pledged in favor of the bidder and endorsed for release upon contract performance. Upload the FDR copy and ensure alignment with PCDA(SC) Pune requirements.
What are the submission deadlines and post-submission steps in Pune toner bid
Submit all documents by the bid end date; if using FDR, deliver hard copies within 5 days of bid end/opening. Ensure scanned copies are uploaded and OEM authorizations verified. After submission, monitor GeM portal for corrigenda and award notifications.