Odisha State Cooperative Bank Ltd Electronics & IT Equipment Tender Khordha Odisha 2026 - IS 550/Comprehensive On-site Warranty
Progress
Key Highlights
- • Brand/OEM requirements: On-site OEM warranty and vendor-supported hardware configurations
- • Technical standards: Explicit OS pre-load by OEM, expandable RAM, SSD/HDD specs, USB/HDMI/DP port counts
- • Special clauses: Quantity variation up to 25% during and after contract, with extended delivery timelines
- • Eligibility: EMD ₹14,000,000; compliance with GST/PAN and vendor authorizations required
- • Warranty: On-site OEM warranty and comprehensive on-site warranty terms to be specified
- • Delivery: Delivery schedule may extend per option clause, minimum 30 days extension
- • Payment/penalties: Terms to be detailed in ATC/T&C documents; LD/penalties if delivery/quality fail
- • Scope: Multiple IT devices across desktop computing, printing, imaging, power backup, and biometric devices
Tender Overview
Odisha State Cooperative Bank Ltd invites bids for a bundle of IT and office automation equipment in Khordha, Odisha 751001 spanning desktop computers, A4 and legal-size multifunction printers, video conferencing cameras, line-interactive UPS with AVR, and UIDAI biometric fingerprint scanners. The project carries a substantial estimated value of ₹700,00,00,000 with an EMD of ₹14,000,000. The buyer reserves a ±25% quantity variation during contract, and delivery timing will adapt to the extended schedule if options are exercised. The procurement targets multi-vendor deployment with on-site OEM support and hardware warranties.
Technical Specifications & Requirements
- Product scope includes: desktop computers (processor, RAM, storage, OS), A4 & Legal-size MFPs, video conferencing camera/web camera, line-interactive UPS with AVR, and UIDAI biometric scanners for biometric authentication.
- Key hardware features to verify:
- Processor type and model; RAM capacity expandable up to multiple DIMMs; SSD/HDD storage capacities; monitor availability and screen size in cm; USB Type-A ports count; HDMI/DP ports counts; on-board OS pre-loaded by desktop OEM; comprehensive on-site warranty terms; and biometric device compatibility.
- Networking and interface requirements include multi-IO options, display connectors, and biometric integration readiness.
- The specification section mentions on-site OEM warranty (year) and comprehensive on-site warranty (year), but exact durations are not disclosed; bidders should confirm during bid. Compliance with OEM-authorized configurations is expected.
Terms, Conditions & Eligibility
- EMD: ₹14,000,000; payment terms and security deposit to be clarified in bid documents.
- Delivery terms: delivery period subject to option clause; baseline delivery cadence aligned to original order date and extended as per clause, with a minimum delivery extension of 30 days.
- Profit/penalty terms: performance-based conditions and potential LD clauses to be defined in tender; bidders must comply with all Buyer Added Terms.
- Documentation: bidders must submit standard GST, PAN, financials, experience certificates, OEM authorizations, and technical compliance evidence as part of bid submission.
Key Specifications
-
- Product scope includes: desktop computers, A4 & Legal-size MFPs, video conferencing camera, line interactive UPS with AVR, UIDAI biometric scanners
-
- RAM: expandable up to required DIMM slots; storage: SSD capacity in GB and HDD capacity in GB
-
- Display: monitor availability with screen size in cm; ports: USB Type-A, HDMI, DP counts
-
- OS: Factory pre-loaded operating system by desktop OEM
-
- Warranty: On-site OEM warranty (Year) and Comprehensive on-site warranty (Year)
Terms & Conditions
-
EMD ₹14,000,000 and bid security documentation required
-
Quantity may increase/decrease by up to 25% during contract
-
Delivery schedule adjusts with option clause; minimum 30 days extension rule
-
OEM authorizations and GST/PAN documentation mandatory
-
On-site OEM warranty terms to be provided; comprehensive warranty required
-
Technical bid must prove OS pre-load, hardware specs, and biometric device compatibility
Important Clauses
Payment Terms
To be defined in tender ATC; EMD validity and payment milestones align with delivery and acceptance
Delivery Schedule
Delivery timeline subject to 25% quantity option; extended period calculated per formula with minimum 30 days
Penalties/Liquidated Damages
LD and penalties apply for late delivery or non-conforming goods as per terms; exact rates to be specified in ATC
Bidder Eligibility
-
Proven track record in supplying desktop computers, MFPs, cameras, UPS, and biometric scanners
-
Demonstrated OEM authorization for major brands and pre-loaded OS compliance
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Financial capacity to bid for an estimated value of ₹700,00,00,000 and EMD ₹14,00,00,000
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GST registered bidder with compliant PAN and business licenses
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Adherence to delivery timelines and option clause provisions
Tender Data
Bid Details
Quantity
13540
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3500
OEM Avg. Turnover
28000
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Video Conferencing Camera / Web Camera (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , L 1 Fingerprint Registered Device Scanners for Bio - Metric Authentication (UIDAI) (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
63
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bibhu Prasad Sahoo | 751001,ODISHA STATE COOPERATIVE BANK LTD PANDIT JAWAHARLAL NEHRU MARG BHUBANESWAR | Khordha | Odisha | 751001 | 2708 | 60 | - |
Authority Records
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Documents 9
GeM-Bidding-9692228.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Update
Extended Deadline
02-Sep-2026, 3:30 pm
Opening Date
02-Sep-2026, 4:00 pm
Update
Extended Deadline
28-Aug-2026, 3:30 pm
Opening Date
28-Aug-2026, 4:00 pm
Categories
9
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT equipment supply
Financial statements (last 3 years)
EMD payment proof (DD/online transfer receipt)
Technical bid documents demonstrating OEM authorizations
OEM authorization letters for any non-manufacturer bidders
Compliance certificates for OS pre-load and biometric device integration
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| GRAPHICS | Graphics Type | Integrated |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| MEMORY (RAM) | Memory Expandable Up To (in GB) | 64, 128 Or higher |
| MEMORY (RAM) | Total Numbers of DIMM Slots Available | 2, 4 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 4 Or higher |
| PORTS | Number of HDMI Ports | 1 Or higher |
| PORTS | Number of DP Ports | 0, 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| Monitor | Maximum Resolution (Pixels) | 1920 x 1080 (Full HD) |
| WARRANTY | On Site OEM Warranty (in Year) | 5 Or higher |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for Odisha State Cooperative Bank IT equipment tender in Khordha?
Bidders must submit GST, PAN, financial statements, experience certificates, EMD ₹14,000,000, OEM authorizations, and technical compliance documents. Ensure OEM pre-loaded OS, RAM/storage specs, monitor/ports, and on-site warranty details are demonstrated in the technical bid.
What documents are required for IT equipment tender in Khordha Odisha 2026?
Required documents include GST registration, PAN, last 3 years financials, experience certificates for similar projects, EMD proof, OEM authorization letters, technical bid documents, and compliance certificates for OS and biometric devices as applicable.
What are the EMD and bid security requirements for this Odisha tender?
EMD is ₹14,000,000. Submit via DD or online payment as proof; ensure validity through the bid opening date and align with vendor terms. EMD accompanies the technical bid and is refunded as per standard government tender norms.
What are the key technical specs for desktops and MFPs in this Odisha tender?
Desktops require processor specification, RAM expandable up to DIMM slots, SSD/HDD storage values, factory pre-loaded OS, monitor availability, USB/HDMI/DP ports; MFPs must support A4/legal-size formats and integrated security features per OEM guidelines.
When is the delivery schedule for this khordha IT equipment tender?
Delivery is governed by the option clause; quantity may change by up to 25% and the additional time is computed as (additional/original quantity) × original delivery period with a minimum of 30 days.
What warranty terms are required for this Odisha IT procurement?
Bidders must provide on-site OEM warranty and comprehensive on-site warranty terms. Exact year durations are to be specified in the ATC; confirm compatibility with UIDAI biometric devices and MFPs.
How to verify OEM authorizations for this Odisha bank tender?
Submit OEM authorization letters demonstrating manufacturer-backed supply capability for desktops, printers, cameras, UPS, and biometric devices; ensure OS pre-load and biometric integration meet OEM and procurement requirements.
What standards and compliance are expected for biometric scanners in this tender?
Biometric devices should align with UIDAI authentication standards, with vendor-provided compatibility and security certifications; provide biometric device specs, integration capabilities, and warranty terms in the technical bid.