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Tribal Affairs Department Jammu & Kashmir Solar Lamps Tender 2025 – DC Home Solar Packs, 2500000 Estimated Value, EMD ₹125000

Bid Publish Date

04-Dec-2025, 6:05 pm

Bid End Date

19-Dec-2025, 10:00 am

EMD

₹1,25,000

Value

₹25,00,000

Location

JAMMU , JAMMU AND KASHMIR

Latest Corrigendum Available

Progress

Issue04-Dec-2025, 6:05 pm
Corrigendum16-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

500

Bid Type

Two Packet Bid

Categories 1

POWER

Tender Overview

The opportunity is issued by the Tribal Affairs Department, Jammu and Kashmir for procurement of Solar Lamps (Solar Based Home Systems - Solar Power Packs - DC Models). Estimated value is ₹2,500,000 with an EMD of ₹125,000. Location is Jammu, Jammu & Kashmir 180001. The tender emphasizes flexible quantity, with an option to adjust up to 25% of bid quantity during contract award and currency, at contracted rates. A pre-bid meeting is tentatively scheduled, and bidders must comply with the ATC terms on the tender document. The procurement targets supply of solar lighting solutions for tribal regions, with emphasis on DC-based home systems and solar packs. Unique terms include IP address checks in GeM submissions and a delivery-time calculation method tied to quantity variance.

Technical Specifications & Requirements

  • Product category: Solar Lamps (DC models), Solar Power Packs; no explicit BOM listed in BOQ.
  • Estimated value: ₹2,500,000; EMD: ₹125,000.
  • Delivery terms: procurement follows option clause; delivery period adjustments use formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Bidding process: bids via GeM with IP-address verification; pre-bid meeting on 09.12.2025 at 4:00 PM (online).
  • EMD submission method: DD in favour of Director Tribal Affairs JK or RTGS/NEFT to specified J&K Bank account; bank details provided.
  • ATC notes: Terms prevail; J&K Bank not in dropdown; GeM IP restrictions apply; advisory banking arrangements described.

Terms, Conditions & Eligibility

  • EMD: ₹125,000 (via DD to Director Tribal Affairs JK or RTGS/NEFT per bank details).
  • Delivery: option for quantity increase up to 25% during contract; delivery commencement from last date of original DO.
  • Pre-bid meeting: 09.12.2025 (online); link requests via email to [email protected].
  • Compliance: bidders must adhere to uploaded RFP/Tender terms; IP address policy applies; ensure eligibility and submission as per GeM guidelines.
  • Documents: prepare GST, PAN, experience certificates, financial statements; OEM authorizations may be required per tender terms.
  • Penalties: standard LD terms and performance clauses may be specified in the main RFP.

Terms & Conditions

  • Key terms include: EMD ₹125000; quantity flexibility up to 25% during contract; delivery period adjustments with minimum 30 days; online pre-bid meeting 09 Dec 2025; GeM IP address checks; DD/RTGS/NEFT payment options; adherence to uploaded RFP/Tender ATC terms; submission through GeM with bank details for EMD.

Important Clauses

Payment Terms

EMD of ₹125,000 payable via DD to Director Tribal Affairs JK or via RTGS/NEFT as per bank details provided; final payment terms to be specified in RFP/Tender.

Delivery Schedule

Option clause allows 25% quantity increase; delivery period calculated as (increased qty/original qty) × original delivery period, minimum 30 days; commencement from last date of original DO.

Penalties/Liquidated Damages

LDs and penalties to be as per standard RFP/Tender terms; specifics to be detailed in the uploaded RFP/Tender document.

Bidder Eligibility

  • Eligibility verification per GeM submission and ATC terms

  • Financial: demonstrate capacity to mobilize ₹125,000 EMD and bid value around ₹2.5 million

  • Technical: capability to supply DC-based solar home systems; adherence to tender terms and pre-bid meeting participation

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Additional Doc 2 (Requested in ATC)

9

Additional Doc 3 (Requested in ATC)

10

Additional Doc 4 (Requested in ATC)

11

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

12

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

3 Updates
#1

Update

16-Dec-2025

Extended Deadline

19-Dec-2025, 10:00 am

Opening Date

19-Dec-2025, 10:30 am

#2

Update

09-Dec-2025
#3

Update

09-Dec-2025

Extended Deadline

16-Dec-2025, 10:00 am

Opening Date

16-Dec-2025, 10:30 am

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for solar lamps tender in Jammu and Kashmir 2025?

Bidders must register on GeM, prepare EMD of ₹125,000 via DD to Director Tribal Affairs JK or RTGS/NEFT, and submit with GST, PAN, experience certificates, and financial statements. The tender allows a 25% quantity variation and requires online pre-bid participation on 09 Dec 2025.

What documents are required for JK tribal solar lamp procurement?

Submit GST certificate, PAN, company/firm registration, experience certificates for similar DC solar systems, financial statements for last 3 years, EMD proof (DD or RTGS/NEFT), OEM authorizations if applicable, and technical bid documents per RFP/ATC.

What is the EMD amount for solar lamps tender in Jammu?

The EMD is ₹125,000. Payable via DD in favour of Director Tribal Affairs JK or through RTGS/NEFT to the bank account details specified in the tender. Ensure submission with the bid on GeM prior to the deadline.

When is the pre-bid meeting for the JK solar lamps tender?

The pre-bid meeting is scheduled for 09 December 2025 at 4:00 PM. Online participation is required; interested parties should request the meeting link by emailing [email protected] and ensure readiness of all compliance documents.

What delivery terms apply to the solar lamps procurement in JK?

Delivery follows an option clause allowing up to 25% quantity increase. The delivery period for additional quantity is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; initial delivery starts after the last date of the original DO.

What technology standards or certifications are required for JK solar packs?

Exact standards will be specified in the RFP/Tender document; bidders should anticipate IS/IEC or BIS-type solar equipment certifications and ensure DC-based solar home systems meet the tender’s standards and OEM authorization requirements, as per ATC clauses.

How will GeM IP address checks affect bid submission for JK tender?

GeM will reject bids with matching IP addresses between a bidder and buyer; ensure unique network usage and proper submission from approved systems to avoid outright rejection and ensure evaluation eligibility.

What is the estimated value and scope of JK solar lamp procurement?

Estimated value is ₹2,500,000 with an EMD of ₹125,000. Scope covers solar lamps and DC solar power packs for tribal areas, with quantity adjustments allowed up to 25% during contract execution and delivery aligned to the agreed schedule.

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