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Mod Sector Establishment Defence Tender GWALIOR Madhya Pradesh 2025 - ISI/IS 550 Standards Not Specified; EMD ₹21000

Bid Publish Date

17-Oct-2025, 5:10 pm

Bid End Date

27-Oct-2025, 6:00 pm

EMD

₹21,000

Location

GWALIOR , MADHYA PRADESH
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Progress

RA
Issue17-Oct-2025, 5:10 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

1604

Category

Sch 14

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorization letters for all major items; latest OEM price list
  • • Technical standards: Explicit standards not specified in tender data; IS/IS 550 not referenced
  • • Special clauses: 25% quantity variation, delivery extension rules with minimum 30 days
  • • Eligibility: Non-blacklisted status declaration; stamp-paper undertaking (₹100)
  • • Warranty/AMC: Not specified
  • • Penalties: Not specified

Categories 40

FLUORESCENT LAMP LFH WIRE DISCRETE COMPONENTS ELECTRICAL WIRE TUBE LIGHT XLPE CABLE CONTROLLER SWITCHES LFH CABLE SLUICE VALVE DELTA STARTER TRANSITION METALS MCCB CABLE AWM WIRE BULB LED LIGHT CHANGE OVER SWITCH STARTER COPPER SHEET POWER WIRE POWER CABLE GATE VALVES CABBING EQUIPMENTS PTFE WIRE PANEL TUBE CONDUCTOR AUTOMOTIVE CABLE ELECTRICAL PRODUCTS SOCKET BUS CABLE VALVE LED STREET LIGHT CABLE SUPPLY METAL PRODUCTS HIGH TENSION PANEL LED LUMINARIES HYDRANT LINE COILED CABLE SWITCH SUPPLY

Tender Overview

Mod Sector Establishment of the Department Of Defence invites bids in GWALIOR, MADHYA PRADESH 474001 for the supply of Goods across 22 items (Sch 1–Sch 22). The bid includes an EMD of ₹21,000 and a scope limited to delivery of goods as per purchase orders. The buyer reserves a 25% quantity variation during contract placement and execution, with delivery extension rules tied to the original delivery period. Bidders must confirm OEM authorizations, provide a current price list from the OEM, and declare non-blacklisted status. The bid emphasizes comprehensive delivery documentation at the time of physical delivery. A consistent, supply-only scope and mandatory supplier declarations shape the procurement approach.

Technical Specifications & Requirements

  • No explicit technical specifications are published in the tender.
  • Required documentation includes an OEM authorization letter for major items, a latest price list issued by the OEM with product name and CAT part numbers, and a separate delivery detail sheet listing item name, brand, model/part number, GST, MRP.
  • The bid must include an undertaking on stamp paper (₹100) agreeing to all buyer terms, and, if requested, past performance confirmations with CRAC/contract details.
  • The scope is strictly supply of goods; no installation or services are specified. EMD amount is ₹21,000 and the total item count referenced is 22, though item-level data is not provided.
  • The procurement requires compliance with OEM pricing and authenticity checks, plus bidder assurances on government debarment status.

Terms, Conditions & Eligibility

  • EMD: ₹21,000 submission; non-refundable as per terms.
  • Scope: Only supply of goods; no maintenance or installation scope stated.
  • Quantity Flexibility: Up to 25% increase/decrease in bid quantity; extended delivery time calculated if exercised, with a minimum 30 days.
  • Documentation: OEM authorization for major items; latest OEM price list; separate item detail sheet; stamp-paper undertaking of ₹100; bidder declaration on non-blacklisted status.
  • Compliance: Bidders must upload a declaration certifying no current government debarment; provide past performance if demanded.
  • Delivery Terms: Delivery schedule linked to last date of original delivery order; extended period rules apply if option clause exercised.

Key Specifications

  • Scope: Supply of goods only

  • EMD: ₹21,000

  • Quantity variation: up to 25%

  • Delivery extension: based on formula (Extended quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Documentation: OEM authorization letters, price list, item detail sheet, stamp-paper undertaking

  • Item count: 22 items referenced in BoQ; specific item data not provided

Terms & Conditions

  • EMD of ₹21,000 required and non-refundable

  • Up to 25% quantity variation during contract, with calculated delivery extensions

  • Mandatory OEM authorization letters and latest OEM price lists must be uploaded

Important Clauses

Payment Terms

Not explicitly stated; bid scope limited to supply of goods with upfront EMD of ₹21,000

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period caused by option clause; minimum 30 days

Penalties/Liquidated Damages

Not specified in available data; penalties, if any, not disclosed

Bidder Eligibility

  • Not blacklisted or debarred by Government of India

  • Not bankrupt or under receivership

  • Ability to supply 22 items with OEM authorizations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Sch 1 , Sch 2 , Sch 3 , Sch 4 , Sch 5 , Sch 6 , Sch 7 , Sch 8 , Sch 9 , Sch 10 , Sch 11 , Sch 12 , Sch 13 , Sch 14 , Sch 15 , Sch 16 , Sch 17 , Sch 18 , Sch 19 , Sch 20 , Sch 21 , Sch 22

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 4

GeM-Bidding-8419390.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 22 Items Sign in for GEM prices

#1

Sch 1

STAR DELTA STARTER FULLY AUTOMATIC

1 each Delivery: 45 days
#2

Sch 2

STAR DELTA STARTER FULLY AUTOMATIC

1 each Delivery: 45 days
#3

Sch 3

SLUICE VALVE

1 each Delivery: 45 days
#4

Sch 4

CABLE PVC ALUMINIUM TWIN CORE

236 rm Delivery: 45 days
#5

Sch 5

SWITCH SOCKET 3 PIN

158 each Delivery: 45 days
#6

Sch 6

LED FLOOD LIGHT 120 WATT

2 each Delivery: 45 days
#7

Sch 7

LED STREET LIGHT 70 WATT

6 each Delivery: 45 days
#8

Sch 8

LED PIN TYPE 18 WATT 4 PIN

135 each Delivery: 45 days
#9

Sch 9

BULB LED 7 WATT

104 each Delivery: 45 days
#10

Sch 10

LED BATTEN 4 LONG 20 WATT

449 each Delivery: 45 days
#11

Sch 11

LED 18 WATT TUBE LIGHT USED

4 each Delivery: 45 days
#12

Sch 12

LED SLIM PANEL ROUND SSK RDL

12 each Delivery: 45 days
#13

Sch 13

LT UG ARMOURED CABLE XLPE INSULATED WITH ALUMINIUM CONDUCTOR

50 rm Delivery: 45 days
#14

Sch 14

LT UG ARMOURED CABLE XLPE INSULATED WITH ALUMINIUM CONDUCTOR

63 rm Delivery: 45 days
#15

Sch 15

CABLE PVC COPPER CONDUCTOR TWIN CORE

195 rm Delivery: 45 days
#16

Sch 16

CABLE PVC COPPER CONDUCTOR TWIN CORE

131 rm Delivery: 45 days
#17

Sch 17

CABLE PVC ALUMINIUM TWIN CORE

49 rm Delivery: 45 days
#18

Sch 18

MCCB

1 each Delivery: 45 days
#19

Sch 19

MCCB

2 each Delivery: 45 days
#20

Sch 20

MCCB

2 each Delivery: 45 days
#21

Sch 21

ONLOAD CHANGEOVER SWITCH IN SHEET METAL

1 each Delivery: 45 days
#22

Sch 22

ONLOAD CHANGEOVER SWITCH IN SHEET METAL

1 each Delivery: 45 days

Required Documents

1

OEM authorization letter for all major items

2

Latest OEM price list with product name, brand, and CAT part number

3

Separate sheet detailing item name, make, model/part number, GST, MRP

4

Stamp paper based undertaking on ₹100 ensuring compliance with all terms

5

Declaration of not being blacklisted/debarred; non-bankruptcy statement

6

Past performance documentation if demanded (CRAC/contracts/supply orders)

Reverse Auction Schedule

Completed

Start

01-Nov-2025, 11:00 am

End

03-Nov-2025, 11:00 am

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
FDI INTERNATIONAL   Under PMA
-25-10-2025 18:13:56
2
ICC   Under PMA
-24-10-2025 18:40:54
3
LOTUS ENTERPRISES   Under PMA
-25-10-2025 15:41:33
4
SHIV ENTERPRISES   Under PMA
-24-10-2025 10:04:10
5
Vaishno Enterprises   Under PMA
-23-10-2025 10:43:46

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1ICC   Under PMA Winner ₹8,94,465Item Categories : Sch 1,Sch 2,Sch 3,Sch 4,Sch 5,Sch 6,Sch 7,Sch 8,Sch 9,Sch 10,Sch 11,Sch 12,Sch 13,Sch 14,Sch 15,Sch
L2LOTUS ENTERPRISES   Under PMA₹9,21,337Item Categories : Sch 1,Sch 2,Sch 3,Sch 4,Sch 5,Sch 6,Sch 7,Sch 8,Sch 9,Sch 10,Sch 11,Sch 12,Sch 13,Sch 14,Sch 15,Sch
L3FDI INTERNATIONAL   Under PMA₹9,32,326Item Categories : Sch 1,Sch 2,Sch 3,Sch 4,Sch 5,Sch 6,Sch 7,Sch 8,Sch 9,Sch 10,Sch 11,Sch 12,Sch 13,Sch 14,Sch 15,Sch

🎉 L1 Winner

ICC   Under PMA

Final Price: ₹8,94,465

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid in the defence goods tender in GWALIOR Madhya Pradesh 2025

To participate in the GWALIOR defence tender, prepare an EMD of ₹21,000, OEM authorization letters for major items, and the latest OEM price list. Upload a detailed item sheet with name, brand, model/part number, GST, and MRP. Ensure you are not blacklisted and submit the stamp-paper ₹100 undertaking.

What documents are required for OEM authorization in this defence tender

Submit OEM authorization letters for all major items, a current OEM price list with product name and CAT part number, and a separate item detail sheet containing GST and MRP. Include a stamp-paper undertaking and a declaration of non-blacklisted status to comply with ATC clauses.

What is the bid quantity variation and delivery extension rule

The purchaser may vary quantity up to 25% at contract placement or during currency. Delivery time extends using the formula: (Extended quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. If original period < 30 days, extension equals original period.

What is the scope of supply for this defence tender in GWALIOR

Scope is strictly supply of goods; there is no installation, maintenance, or service component specified. Bidders must provide all price components in the bid, and ensure timely delivery per the purchase order terms. EMD remains ₹21,000 irrespective of quantity variations.

Which brands or models are required for this bid

The tender requires OEM authorized items; bidders must upload an OEM price list and an item detail sheet listing brand, model/part number, GST, and MRP. No specific brand is required beyond OEM authorization for each major item.

When are the maximum delivery timelines and penalties for late delivery

Delivery timelines are set by the original delivery order; with option-driven extensions, the extended period is calculated per the formula above. The tender data does not specify penalties; bidders should review contract terms in the final purchase order for LDs or penalties if applicable.

What is required to prove bidder eligibility and financial health

Provide a declaration that the bidder is not blacklisted, not bankrupt, and not under receivership. Include past performance confirmations if demanded, and ensure GST registration and PAN details are ready. Ensure readiness to supply 22 items with OEM authorizations.

How to verify the EMD and price list requirements for submission

Submit your EMD of ₹21,000 via the prescribed method with bid documents. Attach the latest OEM price list showing product name, manufacturer, CAT part number, and GST details. Include the item detail sheet and stamp-paper undertaking to complete compliance.

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