Indian Army Oil Filter Assembly for Wheel Loader Tender 2026 - Department of Military Affairs Q3 Standards
Progress
Tender Overview
The Indian Army, Department of Military Affairs, seeks procurement of an oil filter assembly for a wheel loader (Q3). The BOQ shows no itemized quantities, with an undefined estimated value. Key tender features include an option clause allowing ±25% quantity adjustments at contracted rates, and delivery timing linked to the original delivery schedule. Unique bid terms emphasize strict vendor due diligence, including financial integrity, non-disclosure obligations, and OEM authorization where applicable. The procurement focus is on a critical component used in heavy equipment maintenance and field operations, requiring reliable supply with clear acceptance criteria. The absence of formal BOQ items suggests a need for responsive supplier bids compatible with OEM standards and Army procurement practices.
Technical Specifications & Requirements
- Product/service: Oil filter assembly for wheel loader (Q3)
- Category/Scope: Wheel loader maintenance component; no detailed technical specs provided
- Key tender terms: Option clause permitting up to 25% quantity variation during and after contract; delivery period calculation based on original period with a minimum of 30 days
- Documentation expectations: OEM authorization where applicable; NDA; vendor code creation documents; financial and bank-related undertakings
- Compliance expectations: Suppliers must demonstrate financial stability and non-liquidation status; PAN, GSTIN, cancelled cheque, and EFT mandate are required
- Delivery/acceptance: Original delivery schedule governs extended periods; termination rights for non-performance or insolvency; price adjustments possible via discount or remedies
- Context: Focused on reliable supply chain for military equipment maintenance; no explicit standards listed at this time
Terms, Conditions & Eligibility
- EMD/guarantee: Not specified in the provided data; bidders must review tender terms for security deposits or performance guarantees
- Eligibility criteria: Must not be under liquidation or bankruptcy; provide undertaking of financial standing
- Documents to submit: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if using authorized distributors; Non-Disclosure Declaration on bidder letterhead
- Delivery & penalties: Termination rights available for failure to deliver or comply with material terms; remedies and potential price adjustments at buyer’s discretion
- Special clauses: OEM authorization details required; NDA compliance; vendor code creation process noted
- Warranty/AMC: Not specified in the data; bidders should confirm standard warranty terms in final documentation
Key Specifications
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Oil filter assembly for wheel loader (Q3)
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No explicit technical specifications provided in the tender
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Delivery period linked to original delivery schedule with option for extension
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25% quantity variation allowed during contract and currency of contract
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OEM authorization required when bidding via authorized distributor
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NDA and financial standing documentation required with bid
Terms & Conditions
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Option clause allows ±25% quantity change at contracted rates
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Delivery period starts from last date of original order; extensions have formula
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Mandatory OEM authorization for distributors; NDA must be submitted
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Vendor code creation documents required (PAN, GSTIN, EFT)
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Contract termination if material terms are not complied with
Important Clauses
Payment Terms
Not explicitly stated; bidders should verify in final terms; potential price adjustment rights reserved by Buyer
Delivery Schedule
Delivery timing depends on last date of original delivery order; extended periods consider additional time formula with minimum 30 days
Penalties/Liquidated Damages
Buyer may terminate for non-delivery or material term breach; penalties or remedies will follow contract terms
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Demonstrate financial standing with required undertakings
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Submit PAN, GSTIN, EFT mandate, and NDA along with OEM authorization if applicable
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
80 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Oil filter assembly for wheel loader (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kamrup
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kamrup | Kamrup | - | - | 5 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9987249.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
12-Oct-2026, 12:30 pm
Opening Date
13-Oct-2026, 12:30 pm
Categories
9
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Manufacturer Authorization / OEM authorization details
Non-Disclosure Declaration Certificate on Bidder Letter Head
Undertaking of non-liquidation or bankruptcy status
Any vendor code creation documents requested by the buyer
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army wheel loader oil filter tender in 2026?
Bidders must ensure OEM authorization if bidding through distributors, submit PAN, GSTIN, cancelled cheque, EFT mandate, and NDA. The tender permits up to 25% quantity variation and requires compliance with delivery schedule linked to original orders. Verify eligibility, provide financial undertakings, and adhere to terms for vendor code creation.
What documents are required for the oil filter assembly bid in India Army procurement?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization, Non-Disclosure Declaration, and an undertaking of non-liquidation. Also provide vendor code creation documents and any organization-specific forms requested in the terms.
What are the delivery terms for the wheel loader filter tender in 2026?
Delivery starts from the last date of the original delivery order. If the option clause is exercised, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend to the original delivery period.
Which standards or certifications are required for this Indian Army procurement?
The tender specifies OEM authorization and NDA requirements; no explicit IS/ISO standards are listed in the data. Verify any standard compliance during bid submission and ensure OEM certification or authorizations are current for eligibility.
What is the scope of the optional quantity increase in this tender?
The purchaser may increase ordered quantity up to 25% of contracted quantity during placement and during currency, at contracted rates. This is subject to the delivery timeline calculations and minimum 30-day extension rules.
What constitutes non-disclosure and why is NDA required for this bid?
An NDA on bidder letterhead prohibits disclosure of contract details, specifications, designs, or samples to third parties during and after contract. Breach can lead to legal action; ensure all personnel handling bid data sign the NDA.